ZEELAND PUBLIC SCHOOLS

BOARD OF EDUCATION

REGULAR MEETING AGENDA & MINUTES

January 15, 2018

Zeeland West Cafeteria

3390 100th Avenue

Immediately following Organizational Meeting

PRESENT:  Board of Education:  Todd Brennan, Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt, Ron Scott

                            Administrators: Mark Snyder, Brandi-Lyn Mendham, Lynn VanKampen, Jon Voss

ABSENT:           Board of Education: Mark Snyder

GUESTS:     Greg Eding, Jessica Knoth        

 

I.                 RECONVENE FROM ORGANIZATIONAL MEETING - 6:22PM

A.   RECOGNITION:

Cal De Kuiper recognized the Board of Education for Board Appreciation Month.

 

B.   ACKNOWLEDGEMENT OF VISITORS:                                           

 

II.               SUPERINTENDENT COMMENTS

There is a possibility of a recommending a special meeting before the regular February meeting if the West High School construction bids are ready for approval.  This would allow construction to begin on the best available time schedule.  

 

III.            AGENDA MODIFICATIONS

        None are anticipated at this time

 

IV.           CONSENT AGENDA

A.          Minutes of the December 11, 2017 regular board meeting were approved.

 

B.          Approved bills paid as of December 2017.  Checks #121756-122258

ACCOUNTS PAYABLE                             $985,095.80

PAYROLL:                                                       $5,795,937.17

TOTAL:                                                          $6,781,032.97

 

C.        Approved leave of absence for Ross Brower, 3rd grade teacher at New Groningen, for the remainder of the 2017-18 school year.

              

Tom DenHerder moved and Todd Brennan supported the motion to accept the Consent Calendar as presented.

VOTE: All yes (6)

 

 

V.             DISCUSSION

A.    Professional Development Plan at the high school campus - Greg Eding,  Jessica Knoth &  Brandi-Lyn Mendham presented a plan move toward more intentional professional learning communities.  This discussion began with high school department heads and is supported by high school principals.   The BOE Curriculum Committee learned of the details at their January 3 meeting and recommended the entire Board learn of this program and intent.  The board supports and encourages this valued work implementing the Professional Learning Communities Model.   We appreciate the team approach in which the high school staff came to this conclusion using your Student Centered philosophy at high school campus.  We will support you throughout this journey.     Adlai Stevenson High School Visit

B.      Budget Amendments – Lynn VanKampen reported the Finance Committee reviewed all of the amendments in depth at their meeting on January 3, 2018.  All accounts are in better shape since original budgets were built.  

General Fund - 31a State At-Risk funds are double what they were last year.  These may or may not be repeated next year.   ZPS will likely carry over as much as $150,000.  Revenue is up significantly due to 31a, an increase in enrollment, and the conclusion of the Consumers Energy case.  This, along with controlling expenses  resulted in a much improved fund balance ahead of planned and anticipated schedule.

Food Service - Food Service is in great shape financially.    Adjustments are mainly due to credit card use availability  and the addition and changes made in the Creekside Middle School service area.  These were both planned.

Debt Retirement - Debt Retirement fund balance is appropriate.  Adjustments are due to refunding.   The millage for 2018 calendar year is estimated to  drop down to 7.00 from 7.35 mills if  taxable values remain the same.  This is incredible news for taxpayers.

Building and Site – Sinking Fund - This account remains at 88% fund balance, as planned.  Key projects this year are boilers, plumbing, Geothermal, and extensive roofing.   One less typical project was the remaining payments for the Stadium turf.   Without this gift from the Zeeland community, all of this would come from the General Fund - or more likely would not be done at all causing deterioration.

Community Recreation - Even after a number of new projects such as Drenthe Grove fields and Zeeland Christian shared spaces, and after rearranging office personnel structure, funds were added to the fund balance.

Community Services - This is an in/out account for a well run program including Z Kids and the Early Childhood Center.  It is not a millage based account.  

C.      Operating Millage – Lynn VanKampen - This ballot item is part of our annual funding request and is necessary for ZPS to remain at our full funding - which is the state guaranteed minimum.  Without voter approval, ZPS will fall below the state guaranteed minimum per pupil grant. This resolution was prepared by Thrun Law on our behalf, placing our annual renewal referendum to the voters on the May 2, 2018, ballot.   This is the 18 mill non-homestead operating millage; the ballot language handles the Headlee restoration already approved by the voters, and notes “not to exceed 18 mills”.    

 

VI.           ACTION:

A.     BUDGET AMENDMENT APPROVAL

Tom DenHerder moved and Todd Brennan supported the motion to approve the budget amendments as presented.

 

ROLL CALL:    YEA: Brennan, Bush, Dernberger, DenHerder, DeWitt, Scott, Snyder

                            NAY:

 

B.         OPERATING MILLAGE RENEWAL

Linda Bush moved and Tom DenHerder supported the motion to approve the resolution to put before the voters of the district on May 8, 2018, a proposition for a one-year renewal of the non-homestead property tax not to exceed 18.000 mills.

 

ROLL CALL:    YEA: Brennan, Bush, Dernberger, DenHerder, DeWitt, Scott, Snyder

                            NAY:

C.          POLICY APPROVAL 

April DeWitt moved and Tom DenHerder supported the motion to approve policy update Volume 32, No 1 and Special Tech Updates per discussion at the December board meeting.

 

VOTE: All yes (6)

VII.         SUPERINTENDENT & REPORTS  

  1. Zeeland West High School Construction Update - Lynn VanKampen reported that we accepted bids for this project and are in the process of post-bid interviews.  Site work will begin in March, weather permitting.
  2. Cityside Middle School Renovation Update - Lynn VanKampen reported demo began in December over the Christmas break.

VIII.          CLOSED SESSION – SUPERINTENDENT EVALUATION - 6:59PM

Tom DenHerder moved and April DeWitt supported the motion that the Board of Education of the Zeeland Public Schools convene in closed session for evaluation of the Superintendent per Section 8(a) of the Open Meetings Act .

The closed session meeting of January 15, 2018 returned to open session and adjourned at 8:57P.M.