The Incumbent and Trustees of Emmanuel Church Wimbledon (the Church”)

  1. Your personal data – what is it?

“Personal data”  is any information relating to a living individual who can be identified  from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is primarily governed in this country by the Data Protection Act 2018 (DPA 2018) and the General Data Protection Regulation 2016 (GDPR).

  1. Who are we?

The Incumbent and Trustees of  the Church (We”) are the data controllers1 and decide how your personal data is processed and for what purposes. Contact details are provided in paragraph 9 below.

  1. How do we process your personal data?

We comply with our obligations under the DPA 2018 by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  1. What is the legal basis for processing your personal, and special category, data?

  1. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members  of  the  Church  fellowship  in  order  to  carry  out  a  service  to  other  church  fellowship    members   or  for  purposes  connected  with  the  Church. We    will only  share  your  data  with  third parties outside the Church where we are legally obliged to, e.g. Her Majesty’s Revenue and Customs (HMRC) for gift aid details, or with your consent.                                                                                                                                  


1 The entity that determines the purposes, conditions and means of the processing of personal data.

2 The living or ‘natural person’ whose personal data is processed by a data controller or processor is known as the data subject.

  1. How long do we keep your personal data3?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Church Records” which is available from the Church of England website [see footnote below for link]. Note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and Church registers (baptisms, marriages, funerals) permanently.

  1. Your rights and your personal data

Unless subject to an exemption under the DPA 2018, you have the following rights with respect to your personal data: -

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Contact Details

To exercise all relevant rights, to raise queries or complaints please in the first instance contact the Church Manager; email: telephone:  020 8879 7400.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

3 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -