Summer Madness Safeguarding Policy

Summer Madness (NI) Limited

Safeguarding Policy 2026

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CONTENTS

1) Introduction

2) Prevention

3) Recognising, Responding to & Recording abuse

4) Appendices

1) Introduction to Summer Madness (NI) Limited (hereafter Summer Madness)

Address: c/o Cyril Johnston Centre. Ballynahinch Rd. Carryduff. Belfast. BT8 8DJ.

Email. office@summermadness.co.uk. Telephone. 02890673379.

Festival Director: John Kee

Event manager: Sam Mills

Head of Festival Administration: Anne Shields

Safeguarding Designated Person: Caroline Thompson

2026 Safeguarding team: Jenn Christie, Bryan McGarvey, Helen Livingstone & Myles Christy

Telephone 02890673379

What is Summer Madness?

Summer Madness is a charitable limited company that seeks to advance the Christian religion and to promote the holistic benefit of young people to develop their spiritual, social, physical, mental, environmental and educational capacities that they may grow as individuals and members of society. The primary focus for Summer Madness is an annual festival held each year in June/July that brings together young people and groups from across the island of Ireland and from every background, for a chance to celebrate, connect and explore the meaning of faith in their culture and community. Summer Madness also promotes and organises other events, gatherings and activities throughout the year.

Organisational Structure

Summer Madness is overseen by the Board of Directors, who are ultimately responsible for all legal and financial liabilities. Summer Madness have a small paid staff team plus a large team of volunteer leaders from a diversity of backgrounds. Youth groups from across Ireland will attend the festival under the care of their own leaders (from their local church or faith-based organisation). There are also a number of partner agencies.

Summer Madness (NI) Limited Company Number: NI055719

Summer Madness Charity Registration Number: 104975

Safeguarding statement & Principles

Summer Madness is committed to Safeguarding and protecting all connected to our festival and in preventing abuse. Summer Madness, as an organisation, recognises the need to provide a safe environment for all those attending our festival. We acknowledge that all children, young people and adults can be the victims of physical, sexual and emotional abuse, neglect, exploitation, and bullying.

Principles

The ministry of Summer Madness is only possible because of the voluntary commitment of adults who are prepared to take responsibility for children and young people in their care. Our Safeguarding Policy is designed to protect and to enhance that ministry, by enabling all parties within Summer Madness to fulfil their proper responsibilities within this ministry:

To create a safe environment which will promote healthy and fulfilling participation of children, young people and adults in need of protection in spiritual, educational and recreational activities and minimise the possibility of harm, either deliberate or accidental.
To encourage safe practices for those who work with children, young people, and adults
To set out the appropriate responses and procedures in the event of accident or abuse
taking place.
To safeguard those who work with children, young people and adults from the consequences of unfounded accusations.

Terminology

This safeguarding policy covers children and adults. A child is defined as someone under the age of 18, this includes children and young people. As churches operate their children’s and youth groups with different age ranges, this policy is not prescriptive and uses the general term of ‘child’ to describe both children and young people.

An adult is generally defined as someone over the age of 18. As adult safeguarding systems have developed there has been a move away from using the term ‘vulnerable adults’, whilst recognising that certain pieces of legislation and different agencies use this term. The term ‘adult in need of protection’ is generally now replacing the previously used term ‘vulnerable adult’ (focusing on the situation rather than the characteristics of the adult themselves). An adult in need of protection is defined as a person aged 18 or over, whose exposure to harm through abuse, exploitation or neglect may be increased by their:

Personal Circumstances and/or life circumstances, and,
who is unable to protect their own well-being, property, assets, rights or other interests; and
where the action or inaction of another person or persons is causing or is likely to cause him/her to be harmed.

‘Adults’ is used in this policy to mean adults in need of protection.

Legal context

This policy has been developed with the following guidance documents considered. These all seek to protect and safeguard children.

The United Nations Convention on the Rights of the Child (UNCRC)
The Universal Declaration of Human Rights (UDHR)
European Convention of Human Rights (UCHR)
The Children (Northern Ireland) Order 1995
Co-operating to Safeguard Children and Young People in Northern Ireland, October 2024
Safeguarding Vulnerable Groups (Northern Ireland) Order 2007
The Children’s Services Co-operation Act (Northern Ireland) 2015

Summer Madness have therefore adopted the procedures set out in this safeguarding policy in accordance with statutory guidance. We are also committed to building constructive links with statutory and voluntary agencies involved in safeguarding.

Our commitment

Summer Madness is committed to preventing abuse and safeguarding all children, young people and adults by:

Valuing, listening to and respecting the views of all who participate in the festival
Adopting a thorough and safe recruitment process for all staff and volunteers
Ensuring all speakers and contributors at the festival have been supplied with our safeguarding policy and consent to our ‘speaker agreement’.
Sharing relevant information about child and adult protection and good practice with children, young people, parents, carers, staff and volunteers
In the case of any safeguarding concerns being raised, ensuring the young person’s organisation or group leaders are aware of any risks
Setting out appropriate responses and procedures in the event of accidents, abuse and safeguarding concerns (one of which may be statutory referral)
Ensuring our safeguarding team are a visible presence at the festival and providing effective guidance and support for young people, staff and volunteers.

The following safeguarding policy and statement aims to both meet our requirements of providing a safe environment at our festival but also to provide a culture of openness with the purpose of:

Providing staff and volunteers with clear guidelines to follow should they suspect a child, young person or adult is at risk of harm
Adopting a thorough and safe recruitment process for all staff and volunteers
It should be noted that this policy applies to all staff and volunteers at Summer Madness, whether paid or voluntary

Safeguarding Team contact details

The Safeguarding team is available 24 hours per day throughout Summer Madness to ensure that any concern raised is appropriately addressed.

Outside of the festival hours (for support both prior to or after) they can also be contacted via the Summer Madness Office (Tel: 028 90673379).

2) Prevention

Understanding abuse

All those working alongside children, young people and adults should be aware of the diverse range of abuse that can occur including sexual, emotional, physical, neglect, spiritual, child sex exploitation (CSE) and more.

Statutory Definitions

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger. They may be abused by an adult or adults, another child, or children.

The definitions of abuse below operate in Northern Ireland based on the government guidance, ‘Co-operating to Safeguard Children and Young People in Northern Ireland (October 2024)

Physical Abuse is deliberately physically hurting a child. It might take a variety of different forms, including hitting, biting, pinching, shaking, throwing, poisoning, burning or scalding, drowning or suffocating a child.

Sexual Abuse occurs when others use and exploit children sexually for their own gratification or gain or the gratification of others. Sexual abuse may involve physical contact, including assault by penetration (for example, rape, or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside clothing. It may include non-contact activities, such as involving children in the production of sexual images, forcing children to look at sexual images or watch sexual activities, encouraging children to behave in sexually inappropriate ways or grooming a child in preparation for abuse (including via e-technology). Sexual abuse is not solely perpetrated by adult males. Women can commit acts of sexual abuse, as can other children.

Emotional Abuse is the persistent emotional maltreatment of a child. It is also sometimes called psychological abuse and it can have severe and persistent adverse effects on a child’s emotional development. Emotional abuse may involve deliberately telling a child that they are worthless, or unloved and inadequate. It may include not giving a child opportunities to express their views, deliberately silencing them, or ‘making fun’ of what they say or how they communicate. Emotional abuse may involve bullying – including online bullying through social networks, online games or mobile phones – by a child’s peers.

Neglect is the failure to provide for a child’s basic needs, whether it be adequate food, clothing, hygiene, supervision or shelter that is likely to result in the serious impairment of a child’s health or development. Children who are neglected often also suffer from other types of abuse.

Exploitation is the intentional ill-treatment, manipulation or abuse of power and control over a child or young person; to take selfish or unfair advantage of a child or young person or situation, for personal gain. It may manifest itself in many forms such as child labour, slavery, servitude, engagement in criminal activity, begging, benefit or other financial fraud or child trafficking. It extends to the recruitment, transportation, transfer, harbouring or receipt of children for the purpose of exploitation. Exploitation can be sexual in nature.

Ill-treatment of another or abusive behaviour directed at another means that a child could be harmed by virtue of witnessing the ill-treatment or domestic abuse of another person. However, it is not necessary for the child to have witnessed such treatment or behaviour or, indeed, to have been present when it happened. Abusive Behaviour is behaviour that falls within section 2 of the Domestic Abuse and Civil Proceedings Act (NI) 2021.

Summer Madness is committed to Safeguarding and protecting all connected to our festival and in preventing abuse in the following ways.

Safer Recruitment

It is the practice of Summer Madness to require an Access NI Enhanced disclosure check for all staff and volunteers because of their role in supervising children on a 5 day residential involving 4 overnight stays on site. All our teams are working in an unsupervised environment for a period of 5 consecutive days including overnight camping and are made up of individuals from the age of 16 years upwards.  As such we regard all of our staff and volunteers as participating in 'regulated activity'. All staff and volunteers participating in regulated activity will be required to have this Access NI Enhanced disclosure check completed at least every three years. A record of when these checks have been completed is kept by the head of festival administration who, along with the Designated Person, will ‘sign off’ each individual once compliance has been ascertained. No staff or volunteer will be accepted for serving at Summer Madness unless their Access NI status has been satisfactorily completed - within three years prior to the festival starting. (See Appendix 1 – Summer Madness policy on Access NI Enhanced Disclosure and recruitment process).

Safeguarding Training

Safeguarding awareness and training is undertaken by all staff and volunteers, participating in regulated activity before the festival commences. The training focuses on preparing the Summer Madness team to feel confident around recognising, responding to and reporting abuse. It also highlights the duties and responsibilities of their role. Completion of this training, and passing an assessment afterwards, is a prerequisite for taking part in the festival and a record of completion is kept. As above, each individual will be ‘signed off’ by the head of festival administration and the Designated Person in advance of the festival commencing.

Code of Conduct for Staff and Volunteers

All persons wishing to volunteer at Summer Madness, whether in a temporary or permanent capacity must have also read the Code of Conduct and give a written commitment to abide by it through the duration of the festival. (See Appendix 2 Summer Madness Staff and Volunteer Code of Conduct).

General Safeguarding Principles

Staff, volunteers and leaders at Summer Madness should:

Be able to recognise situations which may present risks
Plan and organise the work and workplace so as to minimise risks as far as possible and be visible to other adults when working and talking with children
Take particular care for the needs of children with disabilities and vulnerable children (as research has shown that abuse can often go unrecognised and unreported due to people's attitudes and assumptions about disability)

Staff, volunteers and leaders should not:

Spend time alone with children or young people
Leave any person under 18 in charge of any children or young people of any age
Hit or otherwise physically assault children
Develop physical/sexual relationships with young people
Develop relationships with children which could in any way be deemed exploitative or abusive
Use language, make suggestions, or offer advice, which is inappropriate, offensive or abusive.
Act in ways intended to shame, humiliate, belittle, or degrade children, or otherwise perpetrate any form of emotional abuse, discriminate against, show differential treatment, or favour particular children to the exclusion of others

Health and Safety Safeguarding Principles

No one should behave in such a manner or undertake any activity or operation that would put others or themselves in danger of injury or harm.
All team members must follow out the Health & Safety instructions given by their team members and comply with instructions in the SM Health and Safety Policy Guide.
If anyone has particular concerns about Health & Safety on site they should immediately inform their team leader or go directly to the H&S Advisor.

3) Recognising, responding and recording abuse

Recognising

All those working alongside children, young people and adults should be aware of the range of abuse that can occur – sexual, emotional, physical, neglect, spiritual, child sex exploitation (CSE) and more. As above, all staff and volunteers must complete mandatory Safeguarding training before the festival begins.

Responding

Over the course of the festival it is recognised that children, young people or adults attending may make disclosures to their youth leaders or church group. Leaders in these situations should follow their own policies with regard to responding to and recording any disclosures although the Summer Madness Safeguarding team are happy to provide support if necessary.

Any member of the Summer Madness team (staff or volunteer) may develop concerns around risk relating to a child, young person or adult attending the festival or disclosures may be made directly to them. We recognise that there are some situations when this may be more likely, for example, during prayer ministry. Safeguarding concerns may also arise in relation to persons attending from different youth groups or churches. In both these instances the Safeguarding team will be informed and are available to provide guidance and a response (in keeping with this Summer Madness Safeguarding Policy).

The Safeguarding team will be a visible presence throughout the duration of the festival and all staff and volunteers will be familiar with who they are and how to contact them through their Safeguarding training. The Safeguarding team are able to be contacted confidentially at any time throughout the festival via Comms (the communication hub on site).

What to do and what not to do if a child, young person or adult discloses to you

Stay calm

Listen

Give time for the person to say what they want

Reassure them they have said the right thing in telling

Write down what was said to you or what you have observed as soon as possible

Write down the exact words the person used

Ensure that the Designated Person or Member of the Safeguarding team is informed as soon as possible

Do not

Panic

Make the person repeat the story unnecessarily

Promise total confidentiality

Seek to gather more details or investigate

Under no circumstances should you attempt to deal with the problem alone

It is recognised that some concerns raised will be most appropriately managed within the Safeguarding frameworks already in place with youth groups attending Summer Madness. Summer Madness however are committed to ensuring that pastoral care is available for any children young people or adults who may be in need of additional support, for their leaders, or the staff and volunteer team. The safeguarding team can provide additional support on site or, when appropriate, to direct them to an appropriate person or agency.

Recording

All information around risk received in relation to a child, young person or adult attending Summer Madness will be clearly documented by a member of the Safeguarding team as soon as possible. (Appendix 4 shows how this information will be recorded).

Referring

Only the Safeguarding team will, when appropriate, make a referral onwards to the relevant statutory agencies. It is recognised that there is a legal obligation to pass on any concerns where abuse is suspected and that it is the decision of the statutory agencies to investigate. Referrals onwards may include Social Services located within the local Health and Social Care Trust (through regional Gateway teams) or if indicated, the police (PSNI). This referral information will be kept confidential to the Safeguarding team within the Summer Madness team and be clearly documented.

Safeguarding Flowchart

Safeguarding allegation or concern raised to Summer Madness staff or volunteer

Information will be passed directly on to a member of the Safeguarding Team

The Safeguarding team will document what the concern is and whether further action is required to protect the person or persons

The Safeguarding team will respond appropriately to the information shared, speaking to the group leader, and if indicated the Designated Person will refer into Statutory Services (e.g. Social Services or PSNI.

Confidentiality, Storage and Access
Any sensitive disclosure information is kept in a lockable cupboard on the premises. Access is strictly controlled and limited to those who are entitled to see it as part of their duties.

In accordance with section 124 of the Police Act 1997, Disclosure information is only passed to those who are authorised to receive it in the course of their duties. We maintain a record of all those to whom Disclosures or Disclosure information has revealed. These can be access by John Kee (Director), Anne Shields (Head of Festival Administration) & Caroline Thompson (Designated Person). See Appendix 5 GDPR and Summer Madness.

Date of policy: 19/5/2026

Signatures:

________________________________

John Kee (Festival Director)

________________________________

Barry Forde (Chairman)

________________________________

Caroline Thompson (Designated Person)

Appendices

Summer Madness policy on Access NI Enhanced Disclosure and recruitment process

Code of conduct for staff and volunteers

Speaker agreement

Recording allegations form

GDPR at Summer Madness

Appendix 1 – Summer Madness policy statement on Access NI Enhanced Disclosure and Recruitment process

Summer Madness Policy Statement on Access NI Disclosures

Requirement for Enhanced Disclosure
It is the practice of Summer Madness to require an Enhanced disclosure for all staff because of their role in supervising children on a 5 day residential involving 4 overnight stays on site.
All of these teams are working in an unsupervised environment for a period of 5 consecutive days including overnight camping and are themselves made up of individuals from the age of 16 years upwards.  As such we regard all of our staff as participating in 'regulated activity'.

General Principles
As an organisation using Access Northern Ireland to help assess the suitability of applicants for positions of trust, Summer Madness complies fully with Access NI’s Code of Practice regarding the correct handling, use, storage retention and disposal of Disclosure Applications and Disclosure information. It also complies fully with its obligations under the Data Protection Act 1998, the GDPR regulations of 2018 and other relevant legislation pertaining with the safe handling, storage, retention and disposal of disclosure information.

Summer Madness Recruitment process

Appendix 2 – Staff and Volunteer Code of Conduct

Summer Madness – Staff Code of Conduct

As an organisation, Summer Madness is committed to the welfare and protection of Children and Young People and as such has put in place systems to ensure that Children, Young People and all working with them at Summer Madness are protected from any form of abuse or allegation.

SUMMER MADNESS - STAFF CODE OF CONDUCT UNDERTAKING

You are asked to confirm your assent to the following:-

If you have any concerns regarding the welfare and protection of Children and Young People, or any concerns are expressed to you by any person, these should be passed immediately to the SM Safeguarding Trust Panel, who can be contacted via the Duty Officer, located in Comms. If at all possible, please go to Comms, and ask to speak to a Duty Officer in private. This person will upon your request, contact the Panel. The Panel are available 24 hours per day throughout Summer Madness to be ensure that any concern is appropriately addressed. The Panel can also be contacted after Summer Madness via the Summer Madness Office (Tel: - 028-90673379)

We will reduce likely situations for abuse of children and help protect staff and volunteers by ensuring that all staff, and others on site NEVER:-

Allow children to use inappropriate language unchallenged
Spend time alone with children or young people away from others
Let allegations a child makes go unchallenged or unrecorded
Make sexually suggestive comments about or to a child even in fun
Engage in rough physical or sexually provocative games, including horseplay
Allow or engage in inappropriate touching of any form
Do things of a personal nature for children that they can do for themselves

General code of conduct … team rules:

During Festival we ask that no romantic attachments are pursued amongst the team.

No mixed sleeping arrangements are allowed on site other than married couples

Health and Safety

No one should behave in such a manner or undertake any activity or operation that would put others or themselves in danger of injury or harm.

All team members must follow out the Health & Safety instructions given by their team members and comply with instructions in the SM Health and Safety Policy Guide

If anyone has particular concerns about Health & Safety on site they should immediately inform their team leader or go directly to the H&S Advisor

GDPR

This policy helps us to demonstrate how we seek to comply with data protection legislation and be accountable for our actions. It equally applies to all Summer Madness volunteers who have access to or need to utilise personal data.

All members of staff must comply with these procedures for processing or transmitting personal data. In addition, staff should be aware of and adhere to policies around the Acceptable Usage of ICT Systems, and any other guidance issued in relation to cyber security and the use of personal data.

Always treat people’s personal information with integrity and confidentiality. Don’t hand out personal details just because someone asks you to.

As far as possible all personal data will be stored electronically and any original paper copy securely destroyed.

Where personal data exists as hard copy, it should be stored in a locked box, drawer or cabinet, and not left where anyone could access it.

The transfer of hard copies should be passed directly to the recipient.

Where it is necessary to store personal data or sensitive information on a removable device for transfer of information an encrypted USB device should be used, or as a minimum the data should be password protected.

The loss or theft of any device should be reported as soon as possible to the DPO and senior management.

Take care when connecting to public wi-fi connections, as these can expose your connection to interception. If you’re not sure if a connection is secure, do not connect to it.

Use marketing lists in CRM where appropriate. These can be used for follow up emails from a training session, or to send reminders prior to an event.

If you are thinking of sending marketing to individuals, consult with the DPO first, as there are certain laws that apply to electronic direct marketing. This could include anything that promotes the aims or purpose of Summer Madness, including promoting an event or seeking engagement.

Take care to email the intended recipient (especially where email address autocomplete is turned on). Use the ‘bcc’ field for emailing several people where using ‘to’ or ’cc’ is not needed.

These procedures and policies also apply to the use of remote access to Summer Madness cloud systems. If you are using your own device to access personal data ensure that your device has a firewall and is password protected.

If you do have a question or are unsure about any of these procedures, contact the Data Protection Officer.

General Staff protocols

We are committed to encouraging healthy relationships, mutual respect, and a thriving environment for all.

It is important that all team members support one another by being punctual, courteous and diligent in carrying out their duties. In addition to your allocated routines there may be other tasks required from time to time and we would ask you to support your team and Team Leader by remaining good humoured throughout!

All complaints of bullying or harassment will be taken seriously, investigated thoroughly, and handled with fairness and confidentiality. Please see our anti-bullying policy here for further notes.

The site is a non-smoking site and alcohol free.

If you have any concerns regarding the welfare of a young person these should be passed immediately to the Safeguarding Trust Panel, who can be contacted 24 hours per day via the Duty Officer, located in Coms.

Appendix 3 Summer Madness Speaker Agreement

Background Checks

It is the practice of Summer Madness to require an Enhanced disclosure for all staff because of their role in supervising children on a 5 day residential involving 4 overnight stays on site. Although we do not require an Enhanced disclosure for speakers we may require a minimum of one (sometimes two) references or an endorsement from someone within the leadership team of their church.

Safeguarding Agreements

If you are subject to a safeguarding agreement with your church or organisation, you should contact Summer Madness to make them aware of this in advance of the festival. Due to the nature and context of the event, Summer Madness reserves the right to decline entry to the event to anyone who is deemed to pose a potential safeguarding risk. Those who have been or remain on the Sex Offenders Register will not be allowed to serve on the Summer Madness team.

Conduct & Reputation

Summer Madness’s public profile and reputation are extremely important. We expect our volunteers and speakers to conduct themselves in a way which is consistent with the Biblical teaching of the New Testament and our Christian ethos. By agreeing to this document, team members are declaring their acceptance to volunteer within Summer Madness’s Code of Conduct.

Guests come from a wide range of denominational backgrounds and we therefore ask that you affirm the breadth of local church in all that you do.

Should any concerns be raised about staff, volunteers or speakers either during or after Summer Madness has finished we will seek to speak to you, in order to resolve this in an appropriate way, as soon as possible.

Health and Safety

Summer Madness are, as far as is reasonably practicable, responsible for ensuring the health, safety and welfare of all employees and volunteers, who undertake our activities. You also have responsibility for your own health and safety and that of other persons who may be affected by your actions.

We request that everyone co-operates fully with Summer Madness’s Health and Safety Policy by:

Performing their roles safely and efficiently.
Not doing anything that may, or does, cause injury to another person or expose them to risk.
Making full and proper use of all safety equipment and clothing.
Adhering to all procedures specified by the employed staff and volunteers or any instructions issued with any plant, machinery or substances used.
Reporting unsafe or potentially unsafe, conditions of work, buildings, vehicles, plant or other equipment.
Reporting any issues of concern regarding children or adults at risk of harm to the Summer Madness Safeguarding Team (who can be accessed through our communications hub). Under no circumstances should you carry out your own investigations into an allegation or suspicion of abuse.

You are asked to confirm the following:

I have read and agree to the Summer Madness speaker agreement

I have been given a copy of the Summer Madness Safeguarding Policy

I am not currently under investigation and I have no criminal record

I am happy to abide by the Summer Madness Code of Conduct while at the festival

Signature: _______________________ Date: ______________

Appendix 4 Recording Concerns

Date: _________________

Name of person reporting the concern: __________________________________________

Contact telephone number for person reporting the concern: _______________________

Name of organisation they are attending festival with: _____________________________

Is the person reporting the concern Summer Madness staff or volunteer? _____________

Name of person the concern relates to (potential person at risk): _____________________

Age of young person the concern relates to: _____________________________________

Name of organisation they are attending the festival with: __________________________

Nature of concern:

Name of Safeguarding team member receiving the concern _________________________

Action taken by Safeguarding Team:

Is onward referral required? Yes or No

Signature of Safeguarding Team member:

Statutory Referrals:

Police: 999
In an emergency, if there is immediate or imminent risk, the police should be contacted on 999.

Social Services:
In circumstances that are not an emergency, the local Gateway Social Services teams are the first point of contact to refer a concern about the safety or welfare of a child to children’s services. Referrals outside normal working hours (Monday – Friday 9-5pm) should be made to the Regional Emergency Social Work Service (RESWS). Referrals can be made in person, by telephone or in writing.

The Safeguarding Team will follow all advice given by the appropriate agency above.

Appendix 5 GDPR at Summer Madness

General Principles

As an organisation using Access Northern Ireland to help assess the suitability of applicants for positions of trust, Summer Madness complies fully with Access NI’s Code of Practice regarding the correct handling, use, storage retention and disposal of Disclosure Applications and Disclosure information. It also complies fully with its obligations under the Data Protection Act 1998, the GDPR regulations of 2018 and other relevant legislation pertaining with the safe handling, storage, retention and disposal of disclosure information.

Usage
Disclosure information is only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given.

Retention
Once a recruitment (or other relevant e.g. regulatory or for licensing purposes) decision has been taken, we do not keep Disclosure information for any longer than is necessary. Information will not be retained but destroyed after the Summer Madness Festival or within six months.

Disposal
Once the retention period has elapsed, we will ensure that any Disclosure information is immediately destroyed by secure means i.e. by shredding, pulping or burning. While awaiting destruction, Disclosure Information will not be kept in any unsecured receptacle (e.g. waste bin or confidential sack). We will not keep any other relevant non conviction information supplied by Police but not included on the Disclosure. However, despite the above, we may keep a record of the date of issue of a Disclosure, the name of the subject, the type of disclosure requested, the position for which the Disclosure was requested, the Access NI unique reference number of the Disclosure Certificate and the details of the recruitment decision taken.