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December 14, 2020 Regular Board Meeting Minutes
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December 14, 2020

Administration Office

All Virtual


PRESENT:           Board of Education:  Todd Brennan, Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt, Ron Scott, Mark Snyder

                            Administrators:  Cal De Kuiper, Brandi-Lyn Mendham, Lynn VanKampen 

ABSENT:             Board of Education:  



I.                CALL TO ORDER: 6:00PM                                        Tom Den Herder

A.   PLEDGE OF ALLEGIANCE:                                Cal De Kuiper

B.   RECOGNITION:        





Superintendent De Kuiper, Board Members and ZEA expressed their appreciation to  Ron Scott, as he ends his tenure on the ZPS Board of Education. Ron has been on the BOE since 2005 and is completing his third term of office.   He has held many positions as a Board Member, including President and Vice-President.






A.    Minutes of the November 16, 2020 regular board meeting were approved.


B.    Approved bills paid as of November 2020 Checks #133041-133257

ACCOUNTS PAYABLE               $1,640,395.18

PAYROLL                                   $4,155,653.47

TOTAL                                        $5,796,048.65.  


C.   Approved the annual Summer Tax Resolution imposing a summer property tax levy on one-half of the school property taxes for 2021 and requests each city and township in which Zeeland Public Schools is located collect those summer taxes.

Discussed in finance, recommendation from Jeff Soles, Thrun legal counsel, that this annual resolution be includeeddnder consent agenda. 

D.   Superintendent Contract - As discussed April 2020, update to match ZEA Agreement, was approved.

E.  Approved support for the OK Conference Co-operative request for Boys & Girls Bowling, Boys & Girls Swimming, Boys & Girls Lacrosse for 2020-2021 and 2021-2022.


Mark Snyder  moved and Ron Scott supported the motion to accept the Consent Agenda as presented.


VOTE:  All Yes


V.             DISCUSSION

  1.  2019-20 AUDIT – Cal DeKuiper, Lynn VanKampen

Auditors:  Keikover, Scholma and Shumaker

Cal De Kuiper advised that the district received a clean opinion by our auditors, Keikover, Scholma and Shumaker, and there are no concerns.  Lynn VanKampen noted that due to COVID monies that Food Service received during the 19-20 year, the FS fund balance requires a spend-down plan and will consider options from the current list of needs.

  1. Financial Statement 
  2. Single Audit 

B.        LAND PURCHASE                                 Cal De Kuiper, Lynn VanKampen

The district has been looking for property to purchase for a couple of years and will  almost certainly continue to grow post-pandemic.  There are approximately 53 acres on Quincy that would be an ideal location for future construction.  The district will pay $100,000 down, plus closing fees,  from Building & Site Funds and will finance the remaining balance over nine years, at a 2.23% interest rate from Huntington Bank.  

        Exhibits:         Purchase Agreement            Installment Purchase Agreement

C.   EXTENDED CONTINUATION OF LEARNING PLAN -  Dr. Brandi Mendham reviewed the current plan and asked for the required monthly reapproval.

D.        2021 Bond Review                    Cal DeKuiper discussed the possible bond issue for the May ballot, and explained the needs are still there.  Construction of a new middle school will be removed from this proposal, and if the growth continues, will go on a bond proposal down the road in 2025.  The current proposal will be for $75 million, with no tax increase.  He addressed some important issues below to help determine if the district should move forward.  If so, the decision will be moved to action in January, with a deadline to remove it from the ballot of February 9.  Discussion topics were:

VI.           ACTION:

         A.             APPROVAL OF THE 2019-20 AUDIT

Ron Scott moved and Mark Snyder supported the motion to accept the audit of the 2019-20 school year as prepared by Kiekover, Scholma, and Shumaker, PC.


ROLL CALL:    YEA: Brennan, Bush, Dernberger, DenHerder, DeWitt, Scott, Snyder



Todd Brennan moved and Rick Dernberger supported the motion to approve the resolution to purchase approx. 52.93 acres of land located at 10391 Quincy Street.

ROLL CALL:        YES: Brennan, Bush, Dernberger, DenHerder, DeWitt, Scott, SnyderA:



Mark Snycer moved and Todd Brennan supported the motion to approve the resolution to acquire real property through an installment purchase contract as discussed above.

ROLL CALL:        YEA: Brennan, Bush, Dernberger, DenHerder, DeWitt, Scott, Snyder



April DeWitt moved and Linda Bush supported the motion to approve the ECOL Reconfirmation document for the next 30 days.

VOTE: All Yes



January is an Organizational and a Regular meeting, as well as Board Appreciation month.  We will also be administering the Oath of Office for newly and re-elected Board members.



The December 14, 2020 regular board meeting adjourned at 6:54 P.M.