Tara KMC GPDR Privacy Notice


Effective Date: 25 May 2018

This privacy notice tells you what to expect when the Tara Kadampa Meditation Centre (Tara KMC ) charity collects personal information. It applies to information we collect about:

How we use your information

Visitors to our websites

Use of cookies by Tara KMC

E-newsletter

Security and performance

People who use our online booking system

People who submit a Volunteering Visitor application

Photos taken during events or day visits to Tara Kadampa Meditation Centre

People who email us

How long we keep your information

Links to other websites

Changes to this privacy notice

Access to and amending your personal information

How to contact us

What you can do

How we use your information

Visitors to our websites

Use of cookies by Tara KMC

Our Use of Cookies page is currently under review and being updated. Full information about our use of cookies will available on our website Privacy Policy page shortly.

Centre search engine

The centre search engine is powered by Google Maps. Search queries and results are logged anonymously to help improve website and search functionality. No user-specific data is collected by Tara KMC.

E-newsletter

Tara KMC uses a third party provider, Vertical Response, to deliver our e-newsletters. Statistics around email opening and clicks using industry standard technologies including clear gifs help us to monitor and improve our e-newsletter. For more information, please see Vertical Response's privacy notice.

People who use our online booking system

Information collected and processed is necessary to manage and administer your booking, and to facilitate event planning. We may contact you via email or phone regarding your booking. We may also send you e-newsletters with information about the event you have booked for, or future events.

We use third party provider Woo Commerce to facilitate bookings. For more information please see Woo Commerce’s Privacy Policy

We use a third party provider, WorldPay, to process payment information. For more information please see WorldPay’s Privacy Policy

A link to our Privacy Policy is clearly displayed within the check out procedure for all online bookings.

Photos taken during events or day visits to Tara Kadampa Meditation Centre

Images may be captured during events organised and hosted by Tara KMC charity using film photography, digital photography, video or other medium and may be used on the website, event publicity or brochures, other publicity material (such as internal and external newsletters), and may be provided to the media for publication in local or national newspapers or magazines and other resources.  Tara KMC acknowledges its responsibilities in capturing images by photography or other means under applicable law.

Events and activities

Information collected and processed is necessary to offer opportunities for you to attend and contribute to events such as our Summer Fayre. This includes booking stalls in order to manage and administer event planning. We may contact you via email or phone regarding the event you are attending either as a volunteer or as a stall holder.

People who email us

Transport Layer Security (TLS) is used to encrypt and protect email traffic in line with government standards. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

People who submit a Volunteering Visitor application

Information collected and processed is necessary to manage and administer your application and your actual volunteering visit experience. We may contact you via email or phone regarding your application. We use a third party provider, Google Forms, to provide our Volunteer Visitor Application form. Please see the link to our Privacy Policy which is provided on each form. We also use third party volunteer recruitment site Workaway.  For more information please see Workaway's Privacy Policy

Residents

Information collected and processed is necessary to process your application and establish suitability of becoming a resident. We may contact you via email or phone regarding your application and let you know about volunteering opportunities and other useful information once you become a resident.

Previous UKVI Sponsored Residents

This relates to an historic sponsored category of resident and is no longer operated by Tara KMC.  Information collected and processed was necessary to process your application and establish suitability of becoming a resident. 

How long we keep your information

Your information will be retained for a period of 6 years plus the current year, for statutory record keeping purposes.  After this time, unless we have a legal obligation to retain it for longer,  your personal information will be deleted or, where data is required for statistical purposes, anonymised.

Your information used for marketing purposes will be kept until you notify us that you no longer wish to receive this information.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 24th May 2018.

Access to and amending your personal information

You may ask us to correct or remove information that we hold on you.  Please contact us using the details below.

How to contact us

If you want to request information about our privacy policy you can email us at data@tarakmc.org or write to:

Tara KMC

Ashe Hall, Ash Lane,

Etwall, Derbyshire. DE65 6HT

What you can do

If you are not satisfied with how we have dealt with your query, you may raise a complaint with the Information Commissioner's Office ico.org.uk

Tara Kadampa Meditation Centre UK registered charity (517949 (England)).