2022-2023 NOCA PTO Meeting Minutes

Tuesday, April 4th, 2023 @7:00 – 8:00 PM, NOCA Cafe

Opening Comments: (Jamey Koralewski, PTO President)

• Welcome attendees to the meeting

School Representative Comments: (Anastasia Desmond, Assistant Headmistress) 

• Grandparent’s Day- April 26th, 8 AM  Sign up on the April Newsletter or by clicking [Here]
• Spring Concert- April 27th, Lower School: 6 PM, 6-8 Choir & Band: 7:15 PM
• Teacher Appreciation Week: May 8th-12th,  Note:wrong date on school newsletter

Treasurer’s Report: (Sara LeRoux, PTO Treasurer)

Checking Account Balance:  $22,310.85 (4/2/2023)

Recent Activity:  

• Spartan Sprint Sponsorships & Donations

Savings Account Balance: $11,250.85

• Scholarship Fund: $6,000 (Goal is to add up to $3,000 per year)
• Library Project: $5,000  (2021 Sprint Proceeds)

Upcoming Expenses:

We committed $750 to the Latin Department, Mr. Varney will follow up with items to purchase on their behalf.

Note: Need to prepare financial statements for 2022 tax submission. Using a 3rd party tax firm to prepare filings. Donated by NOCA family.

Committees: Each committee chair or designee is to share upcoming events/activities (Jamey Koralewski)

Teacher Appreciation/Hospitality Committee- Co-chairpersons: Kaila Schock, Michaela Dietrich  

• Planning on doing a gift raffle for all teachers again during teachers appreciation week.

• They will be collecting gift cards, small gifts, etc. now through April 25th.
• Items can be sent into the school office in a closed envelope labelled “Teacher Appreciation”
• If you prefer to just donate money, we can shop for you.  Just VENMO Kaila Schock  here   →

Note: Propose doing the teacher raffle on Tuesday, May 9th and a potluck on Wednesday, May 10th.

Campus Care Committee: Chairperson: (Open)

• Uniform Closet Update (Kristen Beckman, Vice Treasurer)

• Spring sale raised $500 (correction: $600) for PTO.  Thank you Kristen and all who helped!

• Clean up activity (Jenyl Linkey to lead ) will be moved out due to construction.  Perhaps a back to school clean up activity will be scheduled.

Note: Looking to have a Summer Uniform sale during the middle of June.  Reaching out to School Bells to possibly be on site for uniform sizing, pre-orders (w/ discounts) and/or have Wilkinsons provide gym uniforms to sell on demand.  Getting quotes from Wilkinsons.

Family Event Committee: Chairperson: (Amanda Rapp)

• 2023 NOCA Spirit Day @ Urban Air                                                                    

• ~200 Students participated in this year’s event
• Urban air is open to having both a fall (Oct 16th) & spring (March 13th) event next school year.

• Toledo Zoo -Thursday, June 22nd  - https://connect.toledozoo.org/consignment/nwoclassical   or scan   →
• Sauder Village - July 14-15, 2023 Tentative - Package prices still being set
• Back to School Picnic - Friday, August 25th at Whitehouse Park
• Kalahari Days - January 2 & 3, 2024 - $149 for a four-person room, waiting for pricing for larger rooms

                           These Family days are for fun and fellowship with your fellow NOCA families!

Arts & Enrichment Committee: Chairperson: (Open)

• Library Project (Pricilla Bersee, Project Leader)

• Progress has been slow moving due to available resources.

Note: Proposed offering service hours to HS students to help complete the logging process. Would require some training ahead of time.

Fundraising Committee: Chairperson: Rhonda Heyerly, Steve Koralewski, Vice Chairs: by fundraiser 

• Dine Outs (Rhonda Heyerly)

• Monday, April 3rd & Wednesday, April 5th, La Fiesta
• Tuesday, May 16th, Chick-fil-A (3:30 pm - 6:30 pm)

Remember! We can share these dine out nights with family and friends. Most of the restaurants need to see a flyer or at least be told you want your orders to support NOCA so be sure to communicate that to others.

• NOCA Spirit Wear Sale (Steve Koralewski)

• Wilkinson’s providing a quote for gym wear to allow up to purchase items in bulk and sell to students on demand and/or during registration.

Notes: received bulk order quote from Wilkinsons. School to solicit a 2nd quote.

• Flower Sales (Rhonda Heyerly)

• Nature’s Corner Spring Fever Flower Sale (New) May 5th-13th, 2023

• 10% of purchase will go toward the NOCA PTO - must identify yourself with NOCA at checkout

• Spartan Sprint (Rhonda Heyerly, Steve Koralewski)

• Fundraising Packets were due today, Tuesday the 4th.
• Sprint Volunteer needed you can sign up by visiting this scanning this QR Code   →

 or click this link:  Spartan Sprint Volunteer Sign Up

• Save the Date- Friday, May 12th,2023

Notes: Updated volunteer sign up to include potluck lunch donations. May offer to teachers if we are able to get enough parents to sign up.

Open Items / Suggestions to Consider

• Summary of Proposed PTO Bylaw changes to be voted on at our May meeting

• Eliminate language pertaining to a nomination committee
• Modification to annual election timing, change to the last meeting of the year
• Modification to the timing of the annual meeting, change to the last meeting of the year
• Addition of a NOCA PTO Officer Code of Conduct
• Establishment of a receiver of assets should the PTO be dissolved (IRS requirement)

• 2023-2024 PTO Officer Elections

• To be held at our last meeting on May 2nd.
• Applicants are to email their intent to run for a specific position to the NOCA PTO Email address between now and Tuesday, April 25th. → info@nocapto.org

• Open Member Comments

Notes: Proposal made to move to quarterly meetings for next school year.  Committees would then meet as needed between normal meetings.  Proposal made to consider offering Zoom as an option for quarterly meetings.  Proposal made to ask the school to provide a speaker to talk about various topics on the evenings that we have our meetings.  It may allow for better attendance for PTO meetings.

Reminders:  

• Check out the latest school and PTO happenings at:  www.nocapto.org 

• Sign up for the "Northwest Ohio Classical Academy PTO" and "Spartans Family" Facebook Groups.
• Join us for our next PTO meeting:  Tuesday, May 2nd at 7:00 PM

        PTO updates visit  nocapto.org  →                                                                       ← Volunteer Questionnaire