Tairangi School Procedure Statement

LOCALLY RAISED FUNDS                NAG 4  Finance and Property               

                                                                                                                                                

The following procedures are to be followed by the school:

  1. Any fundraising and the purpose for that fundraising, must have prior approval from the principal and BOT.
  2. Any fundraising must be overseen by a teacher.
  3. All fundraising money must come through the office, as it comes in.
  4. Any purchases for the fundraising must have an order form, signed by the principal.
  5. Any donated goods being sold for the fundraising must be recorded on the official Fundraising Record Form.  Appendix 1
  6. All fundraising events will be recorded on the official Fundraising Record Form. Appendix 1
  7. All money raised is counted by 2 staff members together, and verified by the office manager. Use Money Check List to record denominations Appendix 2
  8. All money raised is banked and recorded on the banking schedule.


FUNDRAISING RECORD

PURPOSE……………………………………………………………………………

DATE(S)………………………………………………………………………………

Approved by principal

Signed: Principal

……………………………………..

Approved by BOT

Expenses

Goods Purchased

Totals

Goods donated

Cash Float

Enter $0 or the amount

Total

INCOME

Description

Totals

Total

$

Money counted by………………………………and…………………………………..

Total $.................... verified and banked        Signed………………………………

                                                                        Office Manager

Income

Subtract expenses

Profit Raised

$

$

$


Money Check List 1

Money Collected from:

_________________________

Date Money Collected:

_________________________

Denominations

Quantity

Total

$50 notes

$20 notes

$10 notes

$5  notes

$2  coins

$1  coins

50 cent coins

20 cent coins

10 cent coins

Overall Total

Total

$

Name of First Counter

_________________________

Signature of First Counter

_________________________

Money Check List 2

Money Collected from:

_________________________

Date Money Collected:

_________________________

Denominations

Quantity

Total

$50 notes

$20 notes

$10 notes

$5  notes

$2  coins

$1  coins

50 cent coins

20 cent coins

10 cent coins

Overall Total

Total

$

Name of Second Counter

_________________________

Signature of Second Counter

_______________________

FileLocallyRaisedFunds4.doc        Procedure Statement – LocallyRaisedFunds