Macedon Public Library Board of Trustees

Minutes of the October 23, 2017 Meeting

Youth Section of the Macedon Public Library

Macedon New York



Present: Stacey Wicksall (Director), Helen Darrow (President), Steve Hanrahan (Vice President), Nancy Simpson (Secretary), Carol Deys, Suzanne Gears, and Kathy Koehler (Scribe).

Visitor(s): none

Absent: Gary Crane (Financial Officer), Halin Perera, Chris Harris (Treasurer) and Sandy Pagano (Town Board Liaison)


H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 6:36 p.m.


APPROVAL OF AGENDA, SEPTEMBER’S MINUTES, DIRECTOR’S REPORT (preread): RESOLVED, on motion by S. Hanrahan to approve the agenda with a second from N. Simpson.  Motion carried.


ABSTRACT REVIEW AND APPROVAL OF EXPENDITURES: Discussion that the library still has not received an itemized bill from the Town regarding their request for payment for the retirement accounts and health insurance of library employees.

RESOLVED, that payment be made of claims #131-140 inclusive for September 26-October 23, 2017, in the amount of $10,355.02, except for vouchers #128-129 totaling $24,519.66, until appropriate documentation for these bills is provided by the Town of Macedon.  Motion made by N. Simpson and seconded by S. Gears.  Motion carried.


TOWN LIAISON:  S. Pagano was not present.  No report.


FINANCIAL REPORT: C. Harris (Treasurer) and G. Crane (Financial Officer) not present.  No report.


DIRECTOR’S REPORT: The Director’s report was sent to all Trustees prior to the meeting for review, and included the hosting of a public Informational Session of all Town Board candidates and the reaction from the public; the presentation to the Youth Services Staff (P. Dibble, J. Koberlein and K. Koehler) of the 2017 Pioneer Award for Library Innovator of the Year at the PLS Annual Meeting; and launching the Fourth Entrepreneur Workshop.





UPDATE ON FLOORING QUOTES: S. Wicksall, Director, got three quotes for flooring for the community room and discovery room from Marciano Flooring, L & A Specialities, and Tri-R-Floors. The Board decided they also wanted a quote from Spectrum Flooring in Marion.  The Board would also like samples of the flooring to review.

The possibility of re-flooring the entire library and the possibility of applying for a PLS construction grant through New York State to help cover the flooring was also discussed.




RESOLVED:  on motion of N. Simpson, seconded by C. Deys, for the Board of Trustees to approve the hiring of three new part-time clerks, all with prior experience in the PLS System, Krystina Dippel (6 hours per week), Julie Howard (6 hours per week) and Polina Doran (26 hours per week).  Motion carried.



RESOLVED:  on motion of H. Darrow, seconded by S. Hanrahan, for the Board of Trustees to accept the resignation of Tech-Page Douglas Koberlein.  Motion carried.


CREDIT CARD CHANGE:  With the closing of the Chase Bank branch in Macedon, S. Wicksall (Director), thought it would be more convenient to have the library’s credit card be issued through Lyons National Bank, where all of the library’s other accounts are held and where the monthly bill can be paid in person.

RESOLVED:  on motion of S. Hanrahan, and seconded by H. Darrow, that the Chase credit card be cancelled and a new credit card be issued to the library, in the name of Director Stacey Wicksall, by Lyons National Bank.  Motion carried unanimously.



RESOLVED: on motion by N. Simpson, and seconded by S. Gears, that no more than $500 be spent on technology training for staff on newly acquired technology.  Motion carried.


READING FROM THE TRUSTEE HANDBOOK:  H. Darrow, President, continued reading the section entitled “Library Board Meetings”.





RESOLVED:  that the meeting adjourn at 8:00 p.m., on motion by S. Hanrahan and second by N. Simpson.  Motion carried.  The next meeting will be November 27, 2017 at 6:30 p.m. at the Library.




Kathy Koehler