Published using Google Docs
Crolancia Handbook
Updated automatically every 5 minutes

School Code of Conduct

Crolancia Public School

2025/2026 School Year

Introduction

This document outlines the expectations for behaviour at Crolancia Public School to ensure a safe, inclusive, and respectful environment conducive to learning and personal growth for all members of our school community.

In all instances, the Provincial Code of Conduct and KPDSB Code of Conduct (Policy 322), govern our expectations and consequences of misbehaviour.

Student Attendance and Lates

Attendance Matters: Every Student, Every Day

At Crolancia, we believe that regular attendance is fundamental to a student's academic achievement and overall well-being. We emphasize the importance of punctuality and consistent attendance to foster a positive learning environment and student success.

Every day counts! Attending school regularly not only allows students to fully engage in classroom learning and activities but also establishes essential habits for future success. Consistent attendance promotes academic progress, social development, and prepares students for responsibilities.

The safety of our students is our top priority. Parents and guardians are encouraged to ensure their child's timely arrival at school each day. In case of illness or other unavoidable circumstances, please notify the school office as soon as possible.

Truancy, or unexcused absences, can have serious consequences on a student's academic performance and future opportunities. We closely monitor attendance records to identify and address patterns of absenteeism promptly. Our goal is to work collaboratively with families to overcome any barriers to attendance and ensure students remain on track for success.

We understand that some students may face challenges that impact their ability to attend school regularly. Our dedicated staff is here to provide support and resources to help overcome obstacles to attendance. Whether it's through academic assistance, counseling services, or connecting families with community resources, we are committed to helping every student reach their full potential.

Together, with a shared commitment to attendance and academic excellence, we can empower our students to thrive both inside and outside the classroom. Thank you for your partnership in making attendance a priority at CRPS.

Attendance Matters: Every Student, Every Day

At Crolancia School, we believe that regular attendance is fundamental to a student's academic achievement and overall well-being. We emphasize the importance of punctuality and consistent attendance to foster a positive learning environment and student success.

What you can do at home to support attendance

Set Consistent Routines: Establish a regular bedtime and morning routine to ensure your child gets enough rest and is ready to start the day feeling refreshed.

Create a Positive Morning Environment: Encourage your child to pick out their clothes and pack their backpack the night before to minimize morning stress. Have a nutritious breakfast together to fuel their day ahead.

Talk About School: Show interest in your child's school day by asking questions about what they learned and any highlights or challenges they faced. This helps keep the lines of communication open and shows that you value their education.

Celebrate Achievements: Recognize and celebrate your child's accomplishments, both big and small. Positive reinforcement encourages continued effort and engagement in school.

Establish Clear Expectations: Discuss the importance of attendance with your child and set clear expectations for regular attendance. Emphasize that going to school every day is a priority.

Communicate with the School: Keep in touch with your child's teacher and school staff. Inform them promptly if your child will be absent due to illness or other circumstances, and stay informed about school events and activities. Communicate with your child’s teacher if your child is feeling anxious about going to school.

Think Ahead: prepare alternate way(s) of getting to school for days that do not go according to plan. Have a family member, family friend/trusted neighbour available.

Encourage Participation: Support your child's involvement in extracurricular activities and school events. Encourage them to join clubs, sports teams, or other programs that interest them, as these opportunities can enhance their overall school experience.

Monitor Progress: Stay involved in your child's academic progress by reviewing their homework, projects, and grades regularly. Offer guidance and support when needed and celebrate their successes together.

Foster a Love for Learning: Encourage curiosity and exploration outside of the classroom. Visit museums, libraries, parks, and other educational venues as a family to spark your child's interest in different subjects.

Be a Role Model: Demonstrate the importance of responsibility and commitment by prioritizing your own work and obligations. Your child learns valuable lessons by observing your behavior and attitudes towards attendance and engagement.

Scheduling Appointments: Whenever possible, schedule your child’s appointments outside of school hours to avoid interruptions in their learning.

Attendance plays a crucial role in students’ educational journey. Being present in class allows students to engage in discussions, collaborate with peers and interact with teachers, all of which are essential for learning. Timeliness and consistent attendance greatly contribute to academic success. If your child is facing challenges attending school regularly, we encourage you to reach out to the teacher(s), counsellors, Indigenous Graduation Coach, or school administrator for support. Our staff is dedicated to helping students overcome barriers to attendance, and we offer various strategies and interventions to assist them.

These interventions may include setting goals, creating improvement plans, holding meetings, providing counseling, contacting parents/guardians, organizing case conferences, implementing alternative learning spaces, offering tutoring and academic support, providing alternative assignments, adjusting timetables, referring students to counsellors, and more. We understand that each situation is unique, and our responses will be tailored to the specific circumstances.

It's important to note that if a student misses more than 30 minutes of a class, they will be marked as absent. Regular attendance is fundamental to your child's educational progress, and we are committed to working together to ensure their success.

Safe Arrival Procedures *NEW*

With SafeArrival, you are asked to report your child’s absence in advance using any of these 3 convenient methods:

These options are available 24 hours/day, 7 days a week. Future absences can be reported at any time.

In addition, we will use the SchoolMessenger Communicate automated notification system to contact parents whose child is absent when the absence was not reported in advance. The automated notification system will attempt to contact parents at multiple contact points until a reason is submitted for the absence. If our system is unable to reach the designated contacts, office staff will follow up.

If you report your child’s absence in advance using the SafeArrival toll-free number, website or mobile app, you will NOT receive these notifications.

Student Attendance and Lates

Attendance is a vital and necessary part of the student learning process. A student’s presence is necessary for contributions to in-class discussions, group work, and for teacher to student and student-to-student interaction. Punctuality and regular attendance are important contributors to success. If your child is having difficulty getting to school everyday, please contact the teacher, school administrator or 4 Direction Grad Coach. Staff will employ a range of strategies and interventions in their efforts to support students. Such interventions include (but are not limited to) goal setting and improvement plans, meetings, counselling, parent/guardian contact, case conferences, tutoring and academic support, alternate assignments, timetable alterations, student counsellor referrals and so on.  Each case is unique and staff responses will vary based on circumstances.

Attendance records are maintained for each and every class. If a student is not at school and has not reported an absence, our staff will attempt to reach them and their contacts to confirm their whereabouts. At the end of each period, a call to parents/guardians is made automatically from the office when students are absent.

Student absence from class must be explained by either a dated note from the student’s parent or guardian, a phone call to the main office 807-928-2381 ext. 2131 or an email to linda.nolet-galick@kpdsb.ca.

Safe Arrival Procedures *NEW*

With SafeArrival, you are asked to report your child’s absence in advance using any of these 3 convenient methods:

  1. Using your mobile device, download and install the SchoolMessenger app from the Apple App Store or the Google Play Store or go.schoolmessenger.ca.  The first time you use the app, select Sign Up to create your account. Select Attendance then Report an Absence.

  2. Use the SafeArrival website, go.schoolmessenger.ca. The first time you use the website, select Sign Up to create your account. Select Attendance then Report an Absence.

  3. Call the toll-free number (833) 326-7957 to report an absence using the automated phone system.

These options are available 24 hours/day, 7 days a week. Future absences can be reported at any time.

Unexplained Absences from Class

Acceptable Absences:

Problematic Absences:

Occasional illness or medical appointments

Illness supported by a doctor’s letter

Death in the family

Parent has written a letter requesting that their child be excused (i.e family trip)

Student is away on a school trip

Student is away due to extracurricular activity

Absence is frequent, prolonged or unexplained

Absence begins to show a pattern (i.e Mondays/Fridays)

Absence begins to affect progress

The school has not been able to contact the parent or emergency contacts

The parent’s explanation for absence are suspect or inconsistent

A student has missed school without satisfactory excuse for:

2 days per month or 8 high school periods per month

10 percent of the school year to date

A student has 15 consecutive absences

Truancy is an unexplained and/or unconfirmed absence from class/school.

Crolancia School will use the following process for student truancy.

When a student experiences prolonged absences, greater than 10 consecutive days, the school will follow the Ontario Student Register (Appendix D) to contact parents/guardians and report contact.

** Secondary classes are 75 minutes in length.  If a student is 30 minutes or more late and/or leaves the class for a duration of 30 minutes or more they will be marked absent.

Lateness to Class

Students are required to be in their morning class by the time the bell rings. Any student who is not in class by this time is considered late to class and will be recorded as such by their teacher. Students who are late to school because of an appointment should present a note to the office from a parent/guardian. Punctuality is a necessity to ensure no important information/instruction is missed and to not disrupt the lesson or the learning of other students.

A student who arrives late should go directly to class.  

To support a student who is habitually late, teachers will exercise progressive and supportive measures which may include conversations with the student, parent/guardian, providing alternative connection to support staff, referring the student to the Student Success team or Administration.  

Secondary classes are 75 minutes in length.  If a student is 30 minutes or more late and/or leaves the class for a duration of 30 minutes or more they will be marked absent.

If for any reason, you must leave the school during the day, as in an appointment, you must sign out at the office with an appropriate note signed by a parent/guardian or a phone call home excusing you.  If you return the same day, please sign back in at the office.  

Cell Phones and Personal Technological Devices

The respectful, non-disruptive use of communication devices (such as, but not limited to cell phones, bluetooth headphones, and smart watches) will be permitted before and after school, and during the lunch hour and breaks.  Communication devices will not be permitted in classrooms or washrooms during class time.

If a student refuses to comply with cellphone/communication device procedures, an administrator will be notified and consequences will follow the Student Code of Conduct.  Parents/guardians will be notified and involved in this process to help the student regulate their behaviour.

Smoking/Vaping and the Use of Tobacco, Nicotine or Cannabis Products

The health and safety of the Crolancia School community is of the utmost importance to us. According to the Smoke-Free Ontario Act (2017), smoking/vaping (including cannabis), and chewing tobacco/nicotine are not permitted within 20 metres of school property.  

While cannabis is no longer classed as an illegal substance, possession is still illegal for students under the age of 19. The Ontario government prohibits cannabis consumption at schools and places where students gather. Smoking or vaping cannabis will not be permitted for any member of the school community at school, on school grounds, and all public areas within 20 metres of these grounds. For more information about recreational cannabis use in schools, see this Ministry Resource.

The KPDSB Code of Conduct will apply for smoking and/or vaping and/or the use of tobacco, nicotine, or cannabis. Consequences will be determined by school administration, in consultation with the School Superintendent, and may include school suspension as well as additional consequences from the Tobacco Enforcement Officer and/or the OPP through the Smoke Free Ontario Act (including a minimum fine of $305 for a first offence, and up to $5000 for subsequent offences).

Students vaping on Crolancia School property will need to complete an online course on vaping on the effects and dangers of vaping before they are allowed to return to class. This educational approach to preventing vaping will be the first step in the progressive discipline sequence.

Providing tobacco, nicotine or vapour to any under aged student could also result in fines by the NWO Health Unit and will be considered a violation of the School Code of Conduct.

The Keewatin-Patricia District School Board and Crolancia School will work with students and staff on an individual basis who are prescribed cannabis for medical reasons. See the table below for our Progressive Enforcement Process.

The traditional burning of substances that form a part of Indigenous culture and heritage are exempt from the school’s smoke-free policy.

Resources are available at the Northwestern Health Unit to help support students to quit using tobacco or cannabis products. Contact www.nwhu.on.ca or call 1-800-830-5978.

Student Conduct and Behaviour

This document outlines the expectations for behaviour at Crolancia Public School to ensure a safe, inclusive, and respectful environment conducive to learning and personal growth for all members of our school community.

In all instances, the Provincial Code of Conduct and KPDSB Code of Conduct (Policy 322), govern our expectations and consequences of misbehaviour.

Expected Behaviour

All members of the school community must:

Unacceptable Behaviour

All members of the school community must not:

Consequences for Violations

From KPDSB Procedure 329 Progressive Discipline and Promoting a Positive School Climate

KPDSB Policy 329 Progressive Discipline and Promoting a Positive School Climate

Reporting and Investigating Violations

Students and staff are encouraged to report violations to a designated authority (e.g., teacher, counselor, principal). Bullying can be reported through the KPDSB Online Bullying Portal.

Investigations of reported incidents will be prompt and confidential and will involve relevant parties (e.g., students, parents, witnesses). All findings and actions will be documented.

Support and Resources

Counselling Services - Available for students in need of emotional or psychological support. Contact Choose Life for more information. Choose Life Referral Form.pdf

Addictions Services - Available for students in need of support with addictions. Contact Choose Life for more information.

Educational Programs - Workshops on topics like bullying prevention, conflict resolution, and digital citizenship.

Caregiver Involvement - Regular two-way communication with parents/guardians about student behaviour and school policies.

Review and Revisions

This Code of Conduct is reviewed annually by school administration to ensure its effectiveness, relevance, and alignment with KPDSB and Ministry codes of conduct. It is important that this review also includes the involvement of students, staff, caregivers, and community members. Revisions will be made as necessary to address emerging issues and incorporate best practices.

Communication

This Code of Conduct is available on the school website: https://cps.kpdsb.ca/#/. It is also reviewed each year with students and staff and shared with caregivers via School Messenger email annually. The link is also embedded in school newsletters, and may be used in other communications.

KPDSB Policies and Procedures

All board policies and procedures can be found on the Board Website at KPDSB Policy and Procedure Main Index.