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Board Meeting Minutes

Wednesday, January 28, 2018
Oregon Sports Office Conference Room
6:00 p.m. to 7:00 p.m.

ATTENDANCE

Notes

In Attendance: Margo Glass, Stephen Wright, Randy Grant, Alan Smith, Hal Brockman

Excused:  Dave Green

Guest: Charissa Yang; Brandon Hakari; Austin Fisher; Noel Tavan

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

  •   Board Member Committee Reports 
  • Treasurer - Dave
  • No report tonight except via email. “Positive for the year, but not gangbusters.”
  • Membership - Alan
  • Current membership ~840
  • Race Operations - All
  • Administration - review of meeting held this past Saturday. These are now planned to be held every two months and would include race directors for the immediate past events (for a post event review) and race directors for upcoming events in the next couple of months.
  • Hagg Mud
  • Good. Some feedback about some confusing course markings.
  • Also feedback about starting the event a few minutes earlier than the advertised time. This had some participants (Noel and Charissa among others) rushing to prepare and get to the start line.
  • Champoeg - coming this weekend.
  • Vernonia
  • Equipment and Storage - Hal
  • Equipment status is good.
  • Several rentals arranged with outside groups in the next couple of months.
  • Marketing - Margo
  • Comments from Charissa and Margo about the need for continued improvement in communicating all of the specifications of our events. This is important but requires really good consistent and effective communications between all parties: race directors; registration setup; communications.

6:01 p.m.

  • OLD BUSINESS

  • 2018  Annual Banquet Reviews, minors in 2019

  6:25 p.m.

Some good comments about this year’s banquet. Discussing the possibility of having some minors there next time but need to figure out the logistics of how we can do that without taking up lots of physical capacity in the limited space at that venue.

Asked those present about possible speakers for next year’s event. People liked Don Kardong’s presentation this year.

 

 6:30 p.m.

Good discussion with Noel and Brandon about potential roles on the ORRC Board. Voting on them next meeting in March.

  • 10K and Half Marathon Series Y2K Pre-registration Discussion

6:40  p.m.

Margo to write narrative about series “membership” to help eliminate 10k membership confusion with participants. Same for half marathon series membership.

  • NEW BUSINESS

  • FYI . . 2018 Community Outreach Program applications for March approval

                 Sellwood Chipmunks Cross Country Program - $665   Tracktown Youth Program - $2000 request and Tracktown Youth Program Annual Report, McKay Elementary Running - $3050 and McKay Elementary Budget (Matt Farley - BTC)

 6:50 p.m.

Board to review these proposals and choose how to fund them at the March meeting.

  • ROUND TABLE

  6:55pm.

  • ADJOURN

  7:00 p.m.

BMI - attest understanding

NZ

Running USA - marketing ideas