TREASURER DUTIES (4/3/2024)

1. Write Credit Union of NJ (CUNJ) Checking Account checks for DOTRA expenses and deposit income promptly. Balance checkbook after each monthly statement promptly.
2. Prepare the monthly DOTRA Financial Report by filling out the excel spreadsheet for the monthly tab in question for:

1. Credit Union of NJ (CUNJ) Checking Account income and expenses.
2. CUNJ Interest earned for Shares Account.
3. Treasury Direct Account for Series I-Bond and Note interest earned.
4. Make a pdf of the completed Monthly Financial Report and email to all directors prior to the next monthly Director’s meeting (IE: January Report prior to February Director’s meeting.)
5. Also fill out the monthly info for the Annual Financial Report tab.
6. This work takes less than 1 hour.

3. Keep a hard copy yearly file for each month’s DOTRA Financial Report which includes the following for each month:

1. CUNJ Monthly Statement from CUNJ website.
2. Print out of cashed checks from CUNJ website.
3. CUNJ deposit receipts.
4. All expense receipts.
5. Printout of Current Holdings Detail from Treasury Direct Account at beginning of each month to determine interest earned for Series I-Bond and Note from Treasury Direct website.
6. DOTRA Activity/Event Expense Report, if any for subject month.
7. This work may take 1 hour or more.

4. Discuss the monthly DOTRA Financial Report at Director’s monthly meeting.  This usually takes less than 5 minutes.
5. Schedule, attend and participate in yearly informal audit of Treasurer’s Yearly Financial Report in March of the following year.    A total of three directors performs the audit at the Treasurer’s home.  Each director checks four monthly financial reports.  Treasurer will answer any questions about yearly report.  It lasts about 2 hours.
6. Fill out the DOTRA Activity/Event Expense Report form for events such as luncheons, picnic, etc. from information gathered from the Treasurer, DOTRA person in charge of event and DOTRA President, which includes:

1. Income deposits (Treasurer)
2. Expenses Incurred (Treasurer and event person)
3. Net Income from 50/50 (DOTRA President)
4. Attach Final Event Guest list Excel Spreadsheet showing total collected and total expenses.  Event Person supplies draft guest list of the total collected from each guest (cash or Check #) and the Treasurer adds the total expenses and completes the Final Event Guest List.
5. Expense Report dollar figures shall agree with monthly financial reports.
6. Email a copy of the Event Report and Event Guest List to all directors and supply a hard copy to President and Event Chair at the Director’s meeting after the event.
7. This work may take over 1 hour.

7. Fill out the following forms once a year:

1. Division of Revenue & Enterprise Services Annual Report Certificate which is filed once a year in July.  This work takes less than ½ hour.
2. IRS Form 990-N (e-Postcard) which is filed once a year after the audit in March.  This work takes less than ½ hour.

8. Update copy of logins and passwords, when needed, for:

1. Division of Revenue & Enterprise Services Annual Report Certificate
2. IRS Form 990-N (e-Postcard)
3. Credit Union of New Jersey Account
4. Treasury Direct Account
5. Give updated copies to DOTRA President and Assistant Treasurer.