Supervision of Pupils Policy

Registers & Signing In/Out Procedures 4

Missing Child 5

Fire Drills and Evacuation 5

Duty Day – Monday to Saturday 5

Duty – Sunday 6

Supervision during Trips, Visits and Activities 6

Boarding and Overnight Supervision 6

Staff Training and Awareness 6

Monitoring, Evaluation and Review 7

Appendix A – Duty Timetable (Monday–Saturday) 7

- Afternoon (seasonal variation) 8

Appendix B – Duty Timetable (Sunday) 9

Teachers’ Responsibilities

The safety and well-being of every boy is the paramount responsibility of all staff. Teachers are expected to be vigilant to the needs of pupils, both inside and outside the classroom, and to take prompt action if a child appears distressed, unwell, or at risk.

Staff must:

Provide appropriate supervision at all times, in line with the timetable and duty rota.
Ensure pupils are accounted for at registration, lessons, meals, activities and bedtime.
Be visible and approachable — pupils must know who is on duty, and duty staff are displayed clearly.
Carry a walkie-talkie and mobile phone when on duty to ensure swift communication in an emergency.
Report all welfare concerns to the Headmaster or Designated Safeguarding Lead (DSL).

General Wellbeing

On duty, staff must:

Ensure no boy is isolated, excluded or without purposeful activity.
Be alert to groups of boys behaving in ways that may be unsafe or unkind.
Intervene to prevent bullying or unsafe play.
Provide emotional support to boys who may confide worries.

Pupils are encouraged to seek help from tutors, matrons, the Deputy Head, Headmaster, the Independent Listener, or the School Doctor. “Worried?” posters around the school reinforce these routes.

Injuries and First Aid

Staff patrol regularly and report any accidents immediately to Matrons.
An accident form must be completed for all injuries.
All staff undertake accredited First Aid and Lifesaver training every two years.
The Headmaster must be informed of any injury or incident requiring medical attention, as he is the primary link with parents.

Registers & Signing In/Out Procedures

Registers are recorded on iSAMS and supported by manual signing-in/out books.

Morning Register

Boarders are registered at breakfast (8:15am).
Day boys sign in with the Bursar (7:45–8:00am) or a matron (8:00–8:20am).
Absences follow the Missing Child Policy.

Lunch Register

Taken at 1:15pm by duty staff.

Evening Register

Taken at Evening Prayers (7:30pm).
Day boys sign out with a matron at 7:20pm. If parents are late, boys remain supervised until collected.
Matrons keep a bedtime register, ticking off each boy as he showers and goes to bed. One adult matron sleeps in the boarding house every night.

Signing Out

Any boy leaving school with parents/guardians must sign the ‘Signing Out Register’ in the front hall, separate from the Day Boy Register.
Permission must be granted by the Headmaster.

Missing Child

The school follows the separate Missing Child Policy, which sets out immediate actions for staff to locate the child and escalate to the Headmaster, DSL, and parents.
If the child cannot be found swiftly, the police are contacted.

Fire Drills and Evacuation

A whole-school register is taken by the Headmaster or senior staff.
Day boy and signing-out registers are checked to confirm all pupils are accounted for.
Fire drills are carried out at least once per term and logged.

Duty Day – Monday to Saturday

Two members of staff are on duty at all times. The schedule ensures supervision from breakfast through evening prayers.

Duties include:

Overseeing breakfast, Chapel, breaks, lunch, games, prep, tea, activities, and evening prayers.
Ensuring boys move promptly between activities.
Supervising indoor and outdoor play, adapting arrangements to the weather.
Supporting matrons in routines (washing hands, showers, bedtime).
Detentions and activities take precedence over optional commitments.

Duty formally ends at Evening Prayers (7:30pm), when evening staff take over.

Duty – Sunday

Begins at breakfast and includes registers, Chapel, supervised letter-writing, outdoor activities, and patrols during free time.
Staff ensure appropriate clothing for activities and patrol indoors during inclement weather.
Tea and evening Chapel are supervised. Duty ends after Evening Prayers at 7:30pm.

Supervision during Trips, Visits and Activities

Pupil/staff ratios comply with DfE Health and Safety on Educational Visits guidance.
Risk assessments are carried out for all trips and activities.
Pupils are briefed about behaviour expectations.
Registers are taken before departure and on return.

Boarding and Overnight Supervision

A member of staff (matron) sleeps in the boarding house every night.
Boarding staff complete bedtime registers and monitor dormitories.
Boys know who to contact in an emergency during the night.

Staff Training and Awareness

All staff receive induction on supervision responsibilities.
Regular training in safeguarding, First Aid, fire safety, and missing child procedures.
Refresher training delivered annually as part of INSET.

Monitoring, Evaluation and Review

The Deputy Head and DSL oversee duty rotas and review any incidents weekly.
Policy is reviewed annually by SLT and Governors.
Adjustments are made based on feedback from pupils, staff, and inspection recommendations.

Appendix A – Duty Timetable (Monday–Saturday)

Duty staff: Two members of staff on duty each day, at all times.
Duty staff should collect walkie-talkies at the start of duty.

07:45

Duty starts.

Collect walkie talkies.

Supervise boys into breakfast at 7.45am.

Ring bell at end of breakfast.

Registration taken at 8.30am on iSAMS by duty staff.

See boys out from breakfast one table at a time.

08:25

Ring both bells.

Ensure boys go to Chapel.

Attend Chapel and supervise boys back into school.

(No Chapel on Saturdays).

08:40

Ring both bells to start first school at 8.45am.

10:45 – Break

Duty staff decide whether boys are inside or outside (weather dependent).

Ensure boys are appropriately dressed (e.g. trainers for outside).

11:15

Ring both bells to bring boys off grounds.

Supervise “lemonade” with matrons.

11:20

Ring both bells to start fourth school at 11.25am.

12:40

Supervise hand washing before lunch.

Check hands at far end of Pipe.

13:25

Supervise boys leaving lunch one table at a time.

Ensure they go to Prep.

13:35 – Prep begins

Afternoon (seasonal variation)

Winter Term

14:00 End of Prep. Supervise boys changing and down to games.

16:00 Supervise “lemonade”.

16:20 Ring both bells for first afternoon school.

(Wednesdays & Saturdays: lemonade at 16:00 instead).

Summer Term

15:40 End of afternoon school. Supervise “lemonade” then changing for games.

17:35 Ring outside bell. Supervise boys coming off grounds and preparing for tea.

17:45 – Tea (Winter & Summer)

Supervise tea.

Five minutes before end, ring bell for silence.

Ensure Grace is said.

Supervise boys leaving one table at a time.

Evening

18:50 (Summer) One staff supervises detention, one outside/around school.

18:50 (Winter) Check activities list and ensure boys are in correct places.

19:25

Ring both bells for “lemonade” (drinks and snack by library).

19:30

Ensure boys are in library for prayers.

Hand over to evening duty staff.

Duty ends.

Appendix B – Duty Timetable (Sunday)

09:00

Duty starts. Supervise boys out of breakfast one table at a time.

09:25

Take register. Supervise boys leaving breakfast table by table.

09:30

Supervise Boot Room shoe polishing (black and brown shoes).

10:00

Supervise letter writing:

Seniors in upstairs classroom

Juniors in library

Staff check addresses using school list/computer

Completed letters left in Bursar’s office for posting Monday.

10:30 – Free time

In fine weather: boys change into gardening clothes and go outside.

In bad weather: boys remain inside in school clothes.

Duty staff patrol school and grounds.

12:30

Ring outside bell. Bring boys off grounds.

No need to change if clean for lunch.

12:45 – Lunch

Supervise start of lunch.

Say Grace (if Headmaster absent).

Supervise dismissal one table at a time.

Boys go up to rest.

14:00

Matron rings inside bell to end rest.

Free time, except for organised activities.

Duty staff patrol all areas of school and grounds.

Boys outside must be in gardening clothes.

17:00

Ring bell for Choir tea.

17:30

Ring outside bell for rest of school tea.

17:45 – Tea

Supervise tea.

Five minutes before end, ring bell for silence.

Boys stand for Grace.

Supervise dismissal one table at a time.

Ensure boys are in tweeds and tidy for Chapel.

18:10

Gather boys in library, then send to evening Chapel.

18:40

House tidy.

19:00

Free time.