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Board Meeting Minutes

Wednesday, February 27, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  7:40 p.m.

ATTENDANCE

Times

In Attendance: Stephen Wright, Hal Brockman, Alan Smith, Jacob Campbell, Meg DuMez (via phone), Randy Grant

          Excused: Dave Cook, Noel Tavan

           Guests:  Doug Kirkbirth

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

  •   Board Member Committee Reports 
  • Treasurer - Steve and Dave
  • January  P & L and Balance Sheet
  • Membership - Alan
  • Approx 805, down from about 820; millennials not joiners. How does our market differ from thriving club mkts?
  • Race Operations - Jacob (for Noel)
  • Hagg Mud (successful; heater tents, solo stove, b&w photos)
  • Champoeg (tree cleanup, 10% ahead on registration -- >500, ready to go)
  • Equipment and Storage -Hal
  • Good, Jacob lighting proposal for storage unit
  • Marketing/Social Media - Randy, Meg 
  • 1st Photo contest went well -- 30 submissions
  • Alan added Twitter and Instagram icons
  • Administration - Steve (
  • Steve and Dave Cook continuing meetings with Doug Kirkbirth and Paul Stewart to fill co-Treasurer positions and four major roles; check and balance system splitting reporting and check writing.  3+ month transition

 6:01 p.m.

OLD BUSINESS

    6:20 p.m.

  • 2019 Dual Duel - Jacob and Mike
  • Registration open; Red Lizard and PRC interested; need volunteer signup; PRC will be timing

     6:25 p.m.

  • Awards Banquet review - Steve, Alan, Hal
  • Good event speaker; well attended with 120s; future speakers? Ran out of food;

     6:35 p.m.

  • RRCA Conferences
  • (March 19-22; Hilton Hotel) What ?s to ask other clubs?
  • 2020 Portland
  • Educational Sessions (18 sessions to populate)
  • Friday Night (looking for low cost venue showcasing beer, wine, food)
  • Sunday race (Beaverton, near Nike)
  • RRCA Exec Director visit  in May

      6:40 p.m.

  • Revisit in March with definitive plans

 

      6:50 p.m.

NEW BUSINESS

     

  • Community Outreach Program - Steve

      7:00 p.m.

  • Oregon Sport Authority - Youth Tracktown

Review proposals for March meeting

      7:15 p.m.

Review for March meeting

ROUND TABLE

      7:20 p.m.

  • Alan - Consider special “Service Award” to both Dave Green and Daniel Brewer for long support and service with ORRC. Others to consider? (March agenda to name awards for Dave and Daniel)
  • Portland Marathon Inc. dissolution
  • Steve to meet with Jim Schaeffer and Dick Busby, Portland Marathon Inc board members

ADJOURN (Next meeting March 20)

       7:30 p.m.