BUFFALO ACADEMY OF SCIENCE CHARTER SCHOOL EMERGENCY RESPONSE PLAN

INTRODUCTION

School safety is the job of the entire school community.  This effort requires leadership and coordination by school administration, and involvement and participation from all sectors of the school community.  Planning, conducting drills and participating in exercises with law enforcement, fire, emergency officials and other members of the school community ensures a comprehensive, unified approach to school emergency response planning.  Building relationships and community engagement are vital to building a safer school community.

The purpose of the school Emergency Response Plan (ERP) is to help school officials identify and respond to potential emergencies by assigning responsibilities and duties of the school employees, students, families, and community stakeholders.  It is important to develop, maintain, train and exercise ERPs in order to respond quickly before, during and after an incident.  A well developed and practiced ERP provides parents/guardians and the community reassurance that the school has established guidelines and procedures to respond to threats and hazards efficiently and effectively.  Using this suggested planning format assists schools in meeting legislative mandates contained in 8 NYCRR Section 155.17 and provides the use of best practice to improve outcomes following emergency situations.

The content, organization, and terminology provided in the New York State Guide to School Emergency Response Planning aligns with the Federal Emergency Management Agency’s “Guide for Developing High-Quality School Emergency Operations Plans (2013)”.  The organization of this guide supports two key practices being adopted in New York State.  First, the Guide provides standardized language that is consistent with current national emergency response protocols.  Secondly, consistent formatting aligns critical information necessary to improve rapid response to emergencies together in the following sections:

The Basic Plan standardizes language and provides a structured framework for school ERPs statewide.  Individualized policies and procedures should be developed locally based on each school’s unique circumstances and resources.  Tools to manage an emergency must include response procedures that are developed through threat assessments, safety audits, planning and training before an incident occurs.  The New York State Guide to School Emergency Response Planning provides for the development of annexes to meet each school’s unique circumstances.


Functional Annexes focus on critical operational functions and the courses of action developed to carry them out.  In New York State, to ensure consistency, we provide schools with standardized definition and suggested best practice of the following Functional Annexes:

These five Functional Annexes provide a common foundation for response to all emergencies and should not be modified.  The intent is to create an environment where students, school staff, and emergency responders recognize the language and procedures provided no matter where they are in the State.  Additional examples of core Annexes to consider are provided with suggestions for planning consideration.

Actions and best practices outlined in the Threat/Hazard Annexes section, detail what to do in the event of various emergencies.  Suggestions are provided to assist schools in the development of their own customized Annexes that best fit their School ERP.  With this in mind, it is important to create and insert appropriate floor plans for each building and provide current information about school response team members, students and staff with special needs and any other information critical to each school building.  It is also important to identify appropriate staff to fill specific roles related to incident command and appropriate response teams.  Once you have developed your school ERP, appropriate training and drilling is required to ensure that all district personnel, and school personnel, and students understand the plan and their roles and responsibilities.

As you work your way through this guide you will find text highlighted in three colors:


SUMMARY OF LAWS

The following is a summary of New York State law pertaining to building level school emergency response plans.  In 2000, Chapter 181 enacted Education Law §2801-a (Project SAVE) requiring the implementation of certain school safety plans. Education Law §2801-a required that every school district, Board of Cooperative Educational Services (BOCES) and county vocational education extension board, as well as the Chancellor of the City School District of the City of New York, develop a building-level school safety plan regarding crisis intervention and emergency response (“school emergency response plan”).  Section 2801-a prescribed minimum requirements of a school emergency response plan, which included policies and procedures relating to responding to certain threats. These plans were designed to prevent or minimize the effects of emergencies and to facilitate the coordination of schools and school districts with local and county resources in the event of such emergencies.    The Commissioner of the New York State Education Department, prescribed requirements into regulation 8 NYCRR Section 155.17.  Regulations are hyperlinked within this document.

155.17 (b)  Development of school safety plans.  Every board of education of a school district, every board of cooperative educational services and county vocation education and extension board and the chancellor of the City School District of the City of New York Shall adopt by July 1, 2001, and shall update by July 1st of each succeeding year, a district wide school safety plan and building level school safety plans regarding crisis intervention and emergency response and management.

155.17 (e)(2)  School Emergency Response Plan.  A school emergency response plan shall be developed by the building-level school safety team and shall include the following elements:

155.17 (e)(3)  A copy of each building level safety plan and any amendments thereto, shall be filed with the appropriate local law enforcement agency and with the State Police within 30 days of adoption.

155.17 (j)  Drills.  Each school district and board of cooperative educational services shall, at least once every school year, and where possible in cooperation with local county emergency preparedness officials, conduct one test of its emergency plan or its emergency response procedures under each of its building level school safety plans, including sheltering or early dismissal.


BuffSci

Building Level School Emergency Response Plan

2018-2019


Table of Contents

INTRODUCTION        1

SUMMARY OF LAWS        3

The Basic Plan        1

  1. Introductory Material        1
  1. Purpose and Situation Overview        4
  1. Concept of Operations         7
  2. Organization and Assignment of Responsibilities         8
  1. Direction, Control, and Coordination        10
  1. Information Collection, Analysis and Dissemination         15
  1. Training and Exercises        16
  1. Administration, Finance and Logistics        20
  1. Authorities and References         21

FUNCTIONAL ANNEXES         22

  1. Shelter-in-Place         20
  1. Hold-in-Place        21
  1. Evacuation        23
  1. Lockout        28
  1. Lockdown         29
  1. Crime Scene Management         31
  1. Communications        32
  1. Medical and Mental Health Emergency Annex        35
  1. Accounting for All Persons        38
  1. Reunification         41
  1. Continuity of Operations Plan (COOP)        44

THREAT AND HAZARD SPECIFIC ANNEXES         37

  1. Active Shooter Threat        38
  1. Bomb Threat         40

3.  Anthrax/ Biological Threat        43

4.  Carbon Monoxide        45

5.  Casualty Incident        47

7.  Criminal Threat or Action        51

8.  Earthquake        53

9.  Electrical System Failure        55

10.  Epidemic        57

11.  Explosion        59

12.  Fire and Alarm Activation        61

13.  Hazardous Material Incident        63

14.  Heating System Failure        65

15.  Intruder Situation        67

16.  Loss of Building Use        69

APPENDICES        44

Appendix A – Communications        46

Appendix B – Incident Command System (ICS)        52

Appendix C – Emergency Response Teams        54

Appendix D - Memoranda of Understanding (MOU)- St. Anthony’s Church        56

Appendix E - Memoranda of Understanding (MOU)- Buffalo Convention Center        57

Appendix F - Master Class Schedule        58

Appendix G – Building/Grounds/Local Road Maps        59

Appendix H – Student/Staff/Guest with Special Needs        60


THE BASIC PLAN

  1. Introductory Material

Plan Development and Maintenance

8 NYCRR Section 155.17 (b) and 155.17 (c)(11) - requires that each school shall have a Building Level School Safety Team that consists of representatives from the following groups: teacher, administrator, and parent organizations, school safety personnel and other school personnel, community members, local law enforcement officials, local ambulance or other emergency response agencies, and any other representatives the board of education, chancellor or other governing body deems appropriate.

The Building Level School Safety Team is responsible for the overall development, maintenance, and revision of the Emergency Response Plan (ERP) and for coordinating training and exercising the School ERP.  Team members are expected to work closely together to make recommendations for revising and enhancing the plan.

The following table shall be completed with the names and titles of the Building Level School Safety Team members.  The table may be expanded as needed to include all members. 

Name

Title

Agency

Contact Information

Joseph Polat

Executive Director

Buffalo Academy of Science Charter School

(716) 854-2490

Giary Gebes

HSPrincipal

Buffalo Academy of Science Charter School

(716) 854-2490

Kelly Wilczak

Dean of Students

Buffalo Academy of Science Charter School

(716) 854-2490

Brittny Collins

Social Worker

Buffalo Academy of Science Charter School

(716) 854-2490

Tim Brown

Maintenance

Buffalo Academy of Science Charter School

(716) 854-2490

Lynn Lent RPN

Nurse

Buffalo Academy of Science Charter School

(716) 854-2490

Hakan Aktar

Business Office

Buffalo Academy of Science Charter School

(716) 854-2490

Leila Arroyo

Hall Monitor

Buffalo Academy of Science Charter School

(716) 854-2490

Iman Abdul-Hakim

Hall Monitor

Buffalo Academy of Science Charter School

(716) 854-2490

Constance DeBerry

Hall Monitor

Buffalo Academy of Science Charter School

(716) 854-2490

Various agencies and services are involved in responding to school incidents, including emergency responders from law enforcement, fire, emergency medical services, mental health and other community organizations.  An important component of the School ERP is advanced planning with various federal, state, county and/or local agencies, as well as community service providers to aid in a timely response to an incident. Advance planning may or may not include written agreements to help coordinate services between the agencies and school.  If Memorandum of Understandings (MOU) are created, a copy shall be maintained in Appendix D.  Advanced planning should specify the type of communication and services provided by one agency to another.

Distribution of the Plan

8 NYCRR Section 155.17 (e)(3) mandates that a copy of the ERP and any amendments shall be filed with the appropriate local law enforcement agency and with the New York State Police within thirty days of adoption.

Send Building Level Safety Plans to:

New York State Police

Headquarters – Field Command

Attn: Safe Schools NY

1220 Washington Avenue, Building 22

Albany, NY 12226

Or by email to:

info@safeschools.ny.gov

School ERPs are confidential and shall not be subject to disclosure under Article VI of the Public Officers Law or any other provision of law.

Record of Distribution

Copies of the emergency response plan, including appendices and annexes are recommended to be distributed to your School Safety Team, local fire department, area law enforcement (including village, town, county and state police), local and county emergency management, the district superintendent and any other persons deemed appropriate by the School Safety Team.  

Distribution of the ERP shall be recorded in the following table.

Agency

Name of Receiving Party

Date

Buffalo Police Department

BPD B-District

Erie County Sheriff’s Office

Buffalo Fire Department

Plan Review and Updates

8 NYCRR Section 155.17 (b) requires the School Safety Team to review its ERP annually and update it by  

July 1st as needed.  

Each update or change to the plan shall be recorded in the following table.  

Revision/Update/Amendment

Name

Date

Update

HS ERP 2017-2018

August 1st, 2017

Update

HS ERP 2018-2019

August 1st, 2018


  1. Purpose and Situation Overview

        Schools are exposed to many threats, hazards, and vulnerabilities.  All of these have the potential for disrupting the school community, exposing students/staff to injury, and causing damage to public or private property.

School Safety Teams shall complete thorough threat assessments to identify circumstances in the school or near campus that may present unique problems or potential risk to people or property.

Sites of Potential Emergencies include:

The interior and exterior portions of all school buildings, school grounds and surrounding neighborhoods should be assessed for potential threats/hazards that may impact the site, staff, and students.  Date of threat/hazard assessment 6/21/2017

Develop Threat and Hazard Specific annexes to address each identified threat/hazard from your assessment.   Included in the Threat and Hazard Specific Annex section are examples of formats you may utilize while developing these ANNEXES.

The table on the following page provides a list of potential threats that schools should consider when conducting a threat/hazard assessment.


Threat, Hazard Types, and Examples

 

Threat and Hazard Type

Examples

Natural Hazards:

  • Earthquakes
  • Tornadoes
  • Lightning
  • Severe wind
  • Hurricanes
  • Floods
  • Wildfires
  • Extreme temperatures
  • Landslides or mudslides  
  • Winter precipitation
  • Wildlife

Technological Hazards:

  • Explosions or accidental release of toxins from industrial plants
  • Accidental release of hazardous materials from within the school, such as gas leaks or laboratory spills
  • Hazardous materials releases from major highways or railroads
  • Radiological releases from nuclear power stations
  • Dam failure
  • Power failure
  • Water failure

Biological Hazards:

  • Infectious diseases, such as pandemic influenza, extensively drug-resistant tuberculosis, Staphylococcus aureus, and meningitis
  • Contaminated food outbreaks, including Salmonella, botulism, and E. coli
  • Toxic materials present in school laboratories

Adversarial, Incidental, and Human-caused Threats:

  • Fire
  • Active shooters
  • Criminal threats or actions
  • Gang violence
  • Bomb threats
  • Domestic violence and abuse
  • Cyber attacks
  • Suicide


Planning Assumptions and Limitations

Stating the planning assumptions allows the school to deviate from the plan if certain assumptions prove not to be true during operations.  The School ERP is established under the following assumptions:


  1. Concept of Operations

The overall strategy of a School ERP is to execute effective and timely decisions and actions that prevent harm, protect lives and property, mitigate damages, restore order and aid recovery.   This plan is based upon the concept that the incident management functions that must be performed by the school generally parallel some of their daily routine functions.  To the extent possible, the same personnel and material resources used for daily activities will be employed during incidents.  Because personnel and equipment resources are limited, some routine functions that do not contribute directly to the incident may be suspended.  The personnel, equipment, and supplies that would typically be required from those routine functions will be redirected to accomplish assigned incident management tasks.

Implementation of the Incident Command System (ICS)

The Incident Command System (ICS) will be used to manage all incidents and major planned events/drills.  The Incident Commander at the school will be delegated the authority to direct all incident activities within the school’s jurisdiction.  The Incident Commander will establish an Incident Command Post (ICP) and provide an assessment of the situation to the emergency responders, identify incident management resources required and direct the on-scene incident management activities from the ICP.  If no Incident Commander is present at the onset of the incident, the most qualified individual will assume command until relieved by a more qualified Incident Commander.  8 NYCRR Section 155.17 (e)(2)(v) requires a definition of a chain of command consistent with the Incident Command System.  This chain of command shall be documented in the table included in Appendix B.

Initial Response

School personnel are likely to be the first on the scene of an incident in a school setting.  Staff and faculty are expected to respond as appropriate and notify the Principal, or designee until command is transferred to someone more qualified and/or to an emergency response agency with legal authority to assume responsibility (Police, Fire or EMS dependent upon the nature of the incident).  Staff will seek guidance and direction from the school district and emergency responders.

Any staff person or faculty in a building that sees or is aware of an emergency shall activate the ERP.


  1. Organization and Assignment of Responsibilities

This section establishes the operational organization that will be relied on to manage an incident and includes examples of the types of tasks that may be performed by different positions.  The included titles and responsibilities are for illustrative purposes and should be edited to meet the needs of your school as necessary.

                

The Incident Commander is not able to manage all of the aspects associated with an incident without assistance.  The school relies on other key school personnel to perform tasks that will ensure the safety of students and staff during a crisis or incident.  The Incident Command System (ICS) uses a team approach to manage incidents.  It is difficult to form a team while a crisis or incident is unfolding.  Roles should be pre-assigned based on training and qualifications.  Each staff member and volunteer must be familiar with his or her role and responsibilities before an incident occurs.

Principal

        

The principal (or their designee) will serve as the Incident Commander and designate a minimum of two qualified individuals to serve as alternates in the event that the principal is unable to serve in that role.  At all times, the principal still retains the ultimate responsibility for the overall safety of students and staff.  

Responsibilities include:

Teachers / Substitute Teacher / Student Teachers

Teachers shall be responsible for the supervision of students and shall remain with students unless directed to do otherwise.

Responsibilities include:

Teaching Assistants

Responsibilities include assisting teachers as directed and actions to ensure the safety of students.

Counselors, Social Workers & School Psychologists

Responsibilities include:

School Nurse/Health Assistant

Responsibilities include:

Custodians/Maintenance Staff

Responsibilities include:

Principal’s Secretary/Office Secretaries

Responsibilities include:

Food Service/Cafeteria Workers

Responsibilities include:

Bus Drivers

Responsibilities include:

Other Staff

Responsibilities include:

Students

Responsibilities include:

Parents/Guardians

Responsibilities include:

  1. Direction, Control, and Coordination

School Incident Command System

To provide for effective direction, control and coordination of an incident, the School ERP will be activated through the implementation of the Incident Command System (ICS).  

Staff are assigned to serve within the ICS structure based on their expertise, training and the needs of the incident.  Roles should be pre-assigned based on training and qualifications.  The School ICS is organized as follows:

officeArt object

See Appendix B: Incident Command System for a listing of individuals designated to fill the Command Staff roles.

School Incident Command System (ICS) Roles Defined

The Incident Command System is organized into the following functional areas:

Incident Command

Directs the incident management activities using strategic guidance provided by the Superintendent or his designee.

Responsibilities and duties include:

Operations Section

Directs all tactical operations (actions) of an incident including the implementation of response/recovery activities according to ICS, care of students, first aid, psychological first aid, search and rescue, site security, damage assessment, evacuations and the release of students to parents.

Responsibilities and duties include:

As needed, Emergency Response Teams may be activated within the Operations Section. 8 NYCRR Section 155.17 (e)(2)(ii) requires the designation of individuals assigned to emergency response teams.  Appendix C includes tables for documenting those designated individuals.  

Planning Section

Collects, evaluates and disseminates information needed to measure the size, scope and seriousness of an incident and to plan appropriate incident management activities.

Responsibilities and duties include:

Logistics Section

Supports ICS by securing and providing needed personnel, equipment, facilities, resources and services required for incident resolution. Coordinates personnel, assembling and developing volunteer teams and facilitates communication among incident responders.  This function may involve a major role in an extended incident.

Responsibilities and duties include:

Finance/Administration Section

Oversees all financial activities including purchasing necessary materials, tracking incident costs, arranging contracts for services, timekeeping for emergency responders, submitting documentation for reimbursement and recovering school records following an incident.

Responsibilities and duties include:


Coordination with Responders

The School ERP may have a set of interagency agreements with various agencies to aid in timely communication.  Agreements with these agencies and services (including, but not limited to, mental health, law enforcement and fire departments) could help coordinate services between the agencies and the school.  The agreements could specify the type of communication and services provided by one agency to another

In the event of an incident involving outside agencies, a transfer of command from the school Incident Commander to a responding agency will occur.    

Source and Use of Resources

        

The school will use its own resources and equipment to respond to incidents until emergency responders arrive.  

It is suggested that the school establish memoranda of understanding with local organizations and businesses to provide necessities in the event of an emergency.  Examples include local grocery stores for food and water or county health departments for counseling services.  

See Appendix-D: Memoranda of Understanding, include copies of all MOU’s.

 


  1. Information Collection, Analysis and Dissemination

The School will collect, analyze, and disseminate information during and after an incident.  

Types of Information

During an incident, the school will assign administrative staff to monitor weather and local law enforcement alerts.  This information will be analyzed and shared with the Incident Commander.

After an incident, the school will assign staff to monitor websites and hotlines of mental health, emergency management and relief agencies. The school will also monitor the school district information portal, to determine any information pertinent or critical to the school’s recovery effort.

Information Documentation

The assigned staff member will document the information gathered including:


  1. Training and Exercises

The school understands the importance of training, drills, and exercises in being prepared to deal with an incident.  To ensure that school personnel and community responders are aware of their responsibilities under the School ERP, the following training and exercise actions should occur.   

Training

All school staff, students, and others deemed appropriate by the school should receive training during the school year to better prepare them for an incident.

Drills & Exercises

At a minimum, the school will conduct the following exercises/drills annually:


The following is recommended:

Lockdown drills will be conducted internally to ensure that school staff have the ability to secure the facility and students against an immediate threat to life and safety.  Such drills will cause minimal interruption to academic activities and will involve the clearance of hallways, locking of classrooms and positioning of students and staff in pre-designated “safe areas” within each room.  Where possible, the school should seek out opportunities to conduct full-scale response exercises with law enforcement.  

Whenever a lockdown drill will be conducted, whether announced or unannounced, the school will notify local law enforcement and/or the regional 911 Emergency Dispatch Center prior to and at the conclusion of the drill.  This will be done to ensure that law enforcement does not receive a false report that the school is in actual lockdown.  Any announcements made during a drill will be preceded and ended with the phrase “this is a drill”.  This will ensure that all involved recognize that this is a drill and not a real incident (i.e. “may I have your attention, this is a drill – LOCKDOWN – this is a drill”).  Additionally, a sign or notice will also be placed at all public entrances indicating that a drill is in progress and to wait for service “SAFETY DRILL IN PROGRESS - PLEASE WAIT.”  This will serve to notify any uninformed parents or visitors and prevent unwarranted panic.

                

Use this table to document training and drills associated with this ERP including exercising of this ERP and informing faculty and staff of their roles within ICS.

Type of Training/Drill

Date of Training/Drill

Agencies Involved

LockDown Announced

9-28-17

LockDown Unannounced

1-10-18

LockDown with Buffalo Police Department Unannounced

3-23-18

Buffalo Police Department

LockDown Unannounced

6-1-18

Lock-Out/Shelter in Place

6-1-18

Hold in Place

Sylie Gonzalez (Student, Medical)

9-12-17

Hold in Place

Jasmine Alls (Student, Medical)

11-1-17

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

11-2-17

Buffalo Paramedics/Children’s Hospital

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

11-14-17

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

12-4-17

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

12-11-17

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

12-18-17

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

1-8-18 (Outside)

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

1-17-18

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

1-18-18

Hold in Place

Olivia Hoskins (Student, Medical-Seizure)

3-22-18

Buffalo Paramedics/Children’s Hospital

Hold in Place

Dorian Hill (Student, Medical)

6-11-18

Hold in Place

9-18-17

Narcotics Search Buffalo Police Department

Hold in Place

11-30-18

Narcotics Search Buffalo Police Department

Hold in Place

2-15-18

Narcotics Search Buffalo Police Department

Hold in Place

3-21-18

Narcotics Search Buffalo Police Department

Power Outage Drill

4-19-18

FireDrill

9-13-17

FireDrill

9-13-17

FireDrill

9-14-17

FireDrill

9-15-17

FireDrill

9-22-17

FireDrill

5-1-18

FireDrill

5-11-18

FireDrill

5-11-18


  1. Administration, Finance and Logistics

Agreements and Contracts

If school resources prove to be inadequate during an incident, the school will request assistance from local emergency agencies, other agencies and industry in accordance with existing Memoranda of Understanding.  Such assistance includes equipment, supplies and/or personnel.  All agreements are entered into by authorized school district and school officials.  Copies of these agreements are located in Appendix D.

Documentation

The ICS Section Chiefs will maintain accurate logs recording key incident management activities including:

Incident Costs

The ICS Finance/Administration Section is responsible for maintaining records summarizing the use of personnel, equipment and supplies to obtain an estimate of incident response costs that can be used in preparing future school budgets and to share these costs with the Superintendent and District Business Office.  These records may be used to recover costs from the responsible party or insurers or as a basis for requesting financial assistance for certain allowable response and recovery costs from the State and/or Federal government.

Preservation of Records

In order to continue normal school operations following an incident, records such as legal documents and student files must be protected (i.e. in the event of a fire and flood).


  1. Authorities and References

The following are State and Federal authorizations upon which this School ERP is based.  These authorities and references provide a legal basis for emergency management operations and activities.

        


FUNCTIONAL ANNEXES

The information in this section was developed utilizing the Federal Emergency Management Administration’s Guide for Developing High Quality School Emergency Operations Plans.

The Functional Annexes within this section, should provide schools with a comprehensive set of guides for responding to and functioning during an emergency.  Each School Building Level School Safety Team should assess and develop annexes to meet the unique needs of each school building.

Functional Annexes provide standard language and procedures, and are intended to be transferable to schools statewide and modifications are not recommended.

These annexes contain elements required by 8 NYCRR Section 155.17.  Completion of these annexes utilizing the recommended actions will help the school comply with State law.  

The School Safety Improvement Team also recommends that schools complete the following annexes utilizing the recommended actions.


  1. Shelter-in-Place

Purpose

A Shelter-in-Place annex describes courses of action when students and staff are required to remain indoors, perhaps for an extended period of time, because it is safer inside the building or a room than outside.  Depending on the threat or hazard, students and staff may be required to move to rooms that can be sealed (such as in the event of a chemical or biological hazard) or without windows, or to a weather shelter (such as in the event of a tornado).

Actions

Initiate Shelter-in-Place

Instructions

Additional Considerations for Shelter-In-Place

The Building Level Safety Team should consider the following when reviewing the current plan or developing new policies and procedures.  This is not an exhaustive list.  Please add necessary actions appropriate for your response.

Procedures for the following should be included:

  1. Hold-in-Place

Purpose

If there is an internal incident or administrative matter such as students fighting in a hallway, a maintenance issue or medical emergency that requires students and staff movement be limited, a “Hold-in-Place” may be initiated.  This is intended to keep students and staff out of the affected area until the situation can be rectified.

Actions

Initiate Hold-in-Place

Instructions

Execute Hold-in-Place



  1. Evacuation

Purpose

This annex focuses on the courses of action that the school will execute to evacuate school buildings and grounds.  Included are school policies and procedures for on-site and off-site evacuation including evacuation routes, transportation needs, and sheltering sites, required per 8 NYCRR Section 155.17 (e)(2)(i).

Evacuation should take place if it is determined that it is safer outside than inside the building (fire, explosion, intruder, hazardous material spill) and staff, students and visitors can safely reach the evacuation location without danger.

Actions

Initiate Evacuation

 



Staff with radios or cell phones

NAME

Radio or Cell Phone Number

Joseph Polat

RADIO

Giary Gebes

RADIO

Kelly Wilczak

RADIO

Brittany Collins

RADIO

Leila Arroyo

RADIO

Iman-Abdul Hakim

RADIO

Constance DeBerry

RADIO

Veronica Vega

RADIO

Amber Montanez

RADIO

Ginger Ragland

RADIO

Tim Brown

RADIO

Hakan Akar

RADIO

Jay Ornek

RADIO

Lynn Lent

RADIO

Ann Walawander

RADIO

Evacuation – Building Only

Designated Evacuation Assembly Areas (On School Grounds)

Building, Wing or Location

Assembly Area

2nd FLOOR

GYMNASIUM

3rd  FLOOR

CAFETERIA

SCHOOL GROUNDS

West Mohawk, West Huron, Bean Alley

St. Anthony’s Church

160 Court St,

Buffalo, NY 14202

Primary Site

Secondary Site

Evacuation – (Off School Grounds)

In the event that the situation poses a significant enough risk that evacuation of the building and remaining on school grounds is determined to not be adequate, students and staff will be evacuated to an off-site location.  The Building Level School Safety Team determines appropriate off-site evacuation areas prior to an actual incident.  Preplan for off-site locations that offer adequate protection from the elements and communications abilities.

Off Site Location

Address

Facility Contact Name and Number

PRIMARY

St. Anthony’s Church

160 Court St,

Buffalo, NY 14202

Administrator Rev. Msgr. Joseph Sicari 

Seretary Mary Balistreri

Tel: (716) 854-2563 Fax: (716) 854-2564 www.stanthonyofpadua-buffalo.org saintanthonybuffalo@yahoo.com

SECONDARY

If Students are to be released either to home or to another location, they shall first relocate to the gymnasium. Safety Officer will set up an area in the gymnasium to regulate students being picked up by parents or other non-bus means. Students that are dismissed by parents will be documented on the Student Emergency Release form.

Off grounds evacuation: When the area proximate to the building cannot be used for evacuation, the Incident Commander may direct employees and students to evacuate to one of the evacuation sites. Incident Commander along with Safety Officer in conjunction with emergency services will determine the means of transportation.

Evacuation – Return to Buildings or Grounds

No students or staff shall return to school buildings or grounds until advised to do so by the Incident Commander or appropriate officials.


  1. Lockout

Purpose

This annex describes the courses of action the school will execute to secure school buildings and grounds during incidents that pose an imminent concern outside of the school.  The primary objective of a lockout is to quickly ensure all school staff, students, and visitors are secured in the school building away from the outside danger.  

Actions

Initiate Lockout

(DO NOT USE CODES, COLORS OR CARDS)

Execute Lockout


  1. Lockdown

Purpose 

This annex describes the courses of action schools will execute to secure school buildings and grounds during incidents that pose an immediate threat of violence in or around the school.  The primary objective of a lockdown is to quickly ensure all school staff, students and visitors are secured in rooms away from immediate danger.  

A Lockdown is the initial physical response to provide a time barrier during an active shooter/intruder event.  Lockdown is not a stand-alone defensive strategy.  Executing a Lockdown should involve barricading the door, hiding from view, remaining silent and readying a plan of evacuation as a last resort.

Actions 

Initiate Lockdown

Lockdown must be immediate and deliberate, the announcement of a lockdown shall be as follows:

LOCKDOWN! - LOCKDOWN! - LOCKDOWN!

Execute Lockdown


LOCKDOWN WILL ONLY END WHEN YOU ARE PHYSICALLY RELEASED FROM YOUR ROOM OR SECURED AREA BY LAW ENFORCEMENT.


  1. Crime Scene Management

Purpose

This annex outlines procedures for securing and restricting access to the crime scene in order to preserve evidence in cases of violent crimes on school property as required in 8 NYCRR Section 155.17 (e)(2)(viii).

Evidence is critical to the investigation and prosecution of criminal cases.  Therefore, only trained professionals should do the collection and preservation of evidence.  Before those professionals arrive, it is important that the crime scene remain as uncontaminated as possible.  There are things that can be done by people who arrive at the scene first to help protect the evidence.  These procedures were developed around the RESPOND acronym, which was designed to aid in remembering the steps to securing crime scenes and evidence.

Actions

Respond

Evaluate

Secure

Protect

Observe

Notify

Document


  1. Communications

Purpose

This annex includes communication and coordination during emergencies and disasters (both internal communication and communication with external stakeholders, required under 8 NYCRR Section 155.17 (e)(2) (iv), as well as the communication of emergency protocols before an emergency and communication after an emergency.  Additionally, procedures shall be included for emergency notification of persons in a parental relation (8 NYCRR Section 155.17 (e)(2)(i).

The School ERP must include policies and procedures governing school incident communications with law enforcement and emergency responders, as well as with students, parents, staff, the school community and the media. Templates for statements/press releases to the media, a detailed communications plan, including standard procedures and protocols, should be developed and made available in advance of an incident.

Templates for statements/press releases, the communication plan and media contacts at the major television, Internet, and radio stations are maintained by Secretary and located as a hard copy in the Main Office.

Types of Communications

Communication between School and Emergency Responders

The school will contact and maintain communications with emergency responders during an incident.  The School Incident Commander will transfer command to the appropriate emergency responder who arrives on the scene to assume management of the incident, including coordination of internal and external communications.  The Incident Commander will use the communication platform [and/or other means] described in the School ERP to notify the principal/designee of the school’s status and needs. The school and emergency responders will coordinate the release of information to ensure that information is consistent, accurate and timely.

 

Internal Communications

The school has identified a school spokesperson or public information officer (PIO) who will be responsible to [add additional duties, as appropriate]:  

 

Communication between School Officials and Staff Members

School personnel will be notified when an incident occurs and kept informed as additional information becomes available. They will also be informed as plans for management of the incident evolve (keep staff informed to the greatest degree possible).  The following methods of communication may be utilized to disseminate information internally when appropriate:

Communication between School Officials and Students

Communication of emergency information between school officials will primarily take place through the school’s public address system or face-to-face between faculty and students.  Other methods of communication with students may include the following: 

External Communications

School officials must communicate with the larger school community on how incidents will be addressed on a regular basis.  However, once an incident does occur, parents, media and the community at large will require clear and concise messages from the school about the incident.  This will include what is being done and the safety of the children and staff.

 

Communication with Parents

 


Communication with the Media

In the event of an incident, the School Incident Commander or the emergency responder Incident Commander (in the event command has been transferred), will coordinate with the public information officer and/or participate in a joint information effort to [list should be customized by school]:

 

Pre-designated Media sites

Alternate Location

Address and description

LOW IMPACT

FireDrill Evacuation Locations

West Huron, West Mohawk,

 Bean Alley

HIGH IMPACT


  1. Medical and Mental Health Emergency Annex

Purpose

This annex describes the courses of action that the school will implement to address emergency medical (e.g. first aid) and mental health counseling issues.  Schools should coordinate these efforts with appropriate emergency medical services, law enforcement, fire department and emergency management representatives.  8 NYCRR Section 155.17 (e)(2)(vi) requires the coordination of the ERP with the statewide plan for disaster mental health services.  The details of how this coordination is accomplished should be documented within this annex.  Schools should consider contacting their county Director of Mental Health and Community Services for information on services available for addressing mental health issues in an emergency.



Actions

Medical Emergency

Responsible Party Action

Employee

1. Notify nurse and building administrator of situation.

2. Keep injured individual calm by talking to them.

3. If injury occurs off-site, contact 911.

Picture 63 

Administrator

1. If necessary, the building administrator or school nurse will summon emergency medical assistance by phoning 911.

2. If necessary, announce a “Hold-In-Place” to keep students and staff out of hallways away from the scene.

3. In the case of injury during an emergency, the building administrator/designee shall have made available to all faculty members and non-instructional staff the names of persons who are currently trained and certified in the provision of first aid, CPR and/or AED.

4. The school nurse or building administrator will notify parents, spouse or other designated emergency contact person(s).

5. The building principal will notify the Superintendent and alert the other school buildings, if necessary.

6. The school nurse or building administrator will terminate the medical emergency when appropriate actions have been taken to resolve the medical emergency.

7. The school nurse or building administrator shall complete an incident/injury form.

Picture 64

Superintendent

1. Notify all other building administrators and supervisors, if necessary.

2. Determine need for communication to parents, staff and media.

3. Notify Board of Education members.

Mental Health

Picture 61

Responsible Party Action

Employee

1. Notify building administrator of situation.

2. Keep talking to the person. Appeal to the person’s emotions and reassure them that there is help available.

3. Stall for time until additional help arrives

4. If a weapon is involved, exercise extreme caution and do not jeopardize own safety.

Picture 63 

Administrator

1. Review level of threat posed by suicide threat.

2. If necessary, call the police.

3. Contact the Superintendent.

4. Follow police instructions for handling suicide threat if appropriate.

5. Consider evacuation of students and isolating impacted area.

6. If evacuating, take emergency management kit.

7. Consult with police to resume normal duties.

Picture 64

Superintendent

1. Notify all other building administrators and supervisors.

2. Determine need for communication to parents, staff and media.

3. Notify Board of Education members.

The Building Level School Safety Team should consider the following when reviewing current or developing new policies and procedures.  This is not an exhaustive list.  Please add necessary actions appropriate for your response.  Procedures for the following should be included:


  1. Accounting for All Persons

Purpose

This annex focuses on developing courses of action to account for the whereabouts and well-being of students, staff, and visitors, and identifying those who may be missing.



Actions

  1. In the event of a fire drill, students will exit from their classrooms out the emergency exits provided to each area, and will report to the parking lot (see Attachment B). Classes will align in compliance with Attachment B by Grade Level (9-12.)
  2. Runners assigned to these areas as follows:

Runners:
        

1. Kelly Wilczak (Dean of Students)

2. Giray Gebes (HS Principal)

3.  Brittny Collins (Social Worker)

4. Hakan Akar (Business Office)

5. Jay Ornek (Business Office)

Back-ups:

1.  Constance DeBerry(Primary School Security)

2. Leila Arroyo(Secondary School Security)

3. Iman Abdul-Hakim (Secondary School Security)

3. Once staff has reached the assigned evacuation area, teachers will take attendance and report missing or excess students to their designated runner.

Teachers will indicate missing or excess students verbally, or communicate their attendance is complete by giving the “thumbs up” sign. Runners will be equipped with a radio, clipboard, paper and pen. They are responsible for documenting attendance status in their assigned evacuation area, and reporting to the Incident Commander. The greeter will bring visitor and attendance logs, and take staff attendance.

The Building level Safety Team should consider the following when reviewing current or developing new policies and procedures.  This is not an exhaustive list.  Please add necessary actions appropriate for your response.  Procedures for the following should be included:


  1. Reunification

Purpose

The Reunification Annex details a safe and secure means of reuniting parents/guardians with their children in the event of an emergency.

Actions

Designate Reunification Site

Pre-designated Reunification Sites

Location

Address

Name and Phone Number

Primary-On Grounds

             BASCS

190 Franklin, Buffalo, NY 14202

Giray Gebes

HS Principal

1-860-753-7062

Kelly Wilczak

Dean of Students

1-716-697-5534

PRIMARY-Off Ground Evacuation Site

St. Anthony’s Church

160 Court St, Buffalo, NY 14202

Seretary Mary Balistreri

Administrator Rev. Msgr. Joseph Sicari

(716) 854-2563

SECONDARY


The Building Level School Safety Team should consider the following when reviewing current or developing new policies and procedures.  This is not an exhaustive list.  Please add necessary actions appropriate for your response.  Procedures for the following should be included:

Buffalo Academy of Science Charter School- Student/Parent Reunification Procedures for School Staff

1. At the request station, staff is required to verify the authorization of a parent or designee for custody of the student

2. Require parent or designee to complete and sign student release form. Note: A separate form must be completed for each student.

3. Request and verify identification (Picture Identification)

4. Direct parent or designee to the release station

5. Radio or send a runner for the student(s)

6. Student(s) shall be escorted to the release station

7. Student shall verbally acknowledge they know the person they are being release to

8. Check off student(s) on the attendance list and release them to the custody of the authorized adult

Please Note: During an Emergency Student(s) will only be released to an authorized adult identified in the Emergency Contact Binder. Student(s) will not be released to custody of a minor, which is legally defined as any person less than 18 years of age. Valid photo identification is required for any individual requesting custody of a student(s).

Buffalo Academy of Science Charter School- Student/Parent Reunification Procedures for Parent or Authorized Adult

For 100% Student Accountability the Buffalo Academy of Science Charter School requires the following:

1. Request student(s) at the request station

2. Complete a student release form for each child that you request custody of

3. Show Photo Identification upon request

4. Relocate to the release station for custody of student(s). The safety of our students is the Number 1 priority.

Please note that student(s) will be required to acknowledge they know you prior to release.

5. Please depart the site as soon as possible after you have taken custody of student(s).

Please Note: During an Emergency Student(s) will only be released to an authorized adult identified in the Emergency Contact Binder. Student(s) will not be released to custody of a minor, which is legally defined as any person less than 18 years of age. Valid photo identification is required for any individual requesting custody of a student(s).


  1. Continuity of Operations Plan (COOP)

Purpose

This annex describes how the school and school district will help ensure that essential functions continue during an emergency and its immediate aftermath.  Essential functions include business services (payroll and purchasing), communication (internal and external), computer and systems support, facilities maintenance, safety and security, and continuity of teaching and learning.

Actions

Principal or Superintendent

  • Determine when to close schools, and/or send students/staff to alternate locations.
  • Disseminate information internally to students and staff.
  • Communicate with parents, media, and the larger school
    community.
  • Identify a line of succession, including who is responsible for restoring business functions for school.

Principal/Assistant Principal and/or Department Heads and Curriculum Director

  • Ensure systems are in place for rapid contract execution after an incident.
  • Identify relocation areas for classrooms and administrative operations.
  • Create a system for registering students (out of district or into alternative schools).
  • Brief and train staff regarding their additional responsibilities.
  • Secure and provide needed personnel, equipment and supplies, facilities, resources, and services required for continued operations.
  • Identify strategies to continue teaching (e.g., using the Internet, providing tutors for homebound students, rearranging tests).
  • Reevaluate the curriculum.

Custodians/Maintenance Personnel/School Architect and New York State Department of Education

  • Work with local government officials to determine when it is safe for students and staff to return to the school buildings and grounds.
  • Manage the restoration of school buildings and grounds (debris removal, repairing, repainting and/or re-landscaping).
  • Secure and provide needed personnel, equipment and supplies, facilities, resources, and services required for continued operations.
  • Secure classroom equipment, books, and materials.

School Secretary/Office Staff

  • Maintain inventory.
  • Maintain essential records (and copies of records) including school’s insurance policy.
  • Ensure redundancy of records (records are kept at a different physical location).
  • Restore administrative and record-keeping functions such as payroll, accounting and personnel records.
  • Retrieve, collect, and maintain personnel data.
  • Provide account payable and cash management services.

Counselors, Social Workers, and School Nurses/Health Assistants

  • Establish academic and support services for students and staff/faculty.
  • Implement additional response and recovery activities according to established protocols.

Food Service/Cafeteria/ Bus Drivers and Transportation Supervisor

  • Determine how transportation and food services will resume.

The Building Level School Safety Team should consider the following when reviewing current or developing new policies and procedures.  This is not an exhaustive list.  Please add necessary actions appropriate for your response.  Procedures for the following should be included:



THREAT AND HAZARD SPECIFIC ANNEXES

The threat and hazard specific annexes provide unique procedures, roles, and responsibilities that apply to a specific hazard. They often include provisions and applications for warning the public and disseminating emergency public information.

 

Threat and hazard specific annexes do not repeat content, but build on information in the functional annexes and basic plan.  Repeating information is not advisable for the following reasons:

 

The school should customize threat and hazard specific protocols to fit their unique circumstances.  Planning, training, drills and table-top exercises conducted with local emergency and safety officials will assist in the development of effective procedures and protocols.  These activities will also help a school evaluate the appropriateness of the procedures in the plan.  They assist with modifications or updating as necessary to ensure that the procedures are sufficient to provide a safe environment for students, staff and visitors.


  1. Active Shooter Threat

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an active shooter on school grounds or in the school building.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an active shooter on school grounds or in the school building.

An active shooter or armed assailant on school property involves one or more individuals acting with the intent to cause physical harm and/or death to students and staff.  Such intruders may possess a gun, a knife, a bomb or other harmful device.  An active shooter will result in law enforcement responding to the scene.

Once law enforcement arrives, it is critical to follow the instructions of and cooperate with law enforcement.  The school is a crime scene and will require a thorough search and processing.

Core Functions

In the event of an active shooter, schools will contact law enforcement agencies for their assistance.  Practiced procedures will be put into action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm, to avoid provoking aggression and to keep students safe.

Functional Annexes That May Be Activated

Functional annexes that may be activated in the event of an active shooter on campus may include the following:

Activating the Emergency Response Plan

The first individual(s) to hear or witness shots fired or recognize the potential for an active shooter should activate the ERP immediately, taking the necessary response actions to keep everyone safe.  Notifications to the main office and to 911 should be made if possible.

Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions


  1. Bomb Threat

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a bomb threat.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a bomb threat against school buildings or grounds.

A bomb threat, even if later determined to be a hoax, is a criminal action. No bomb threat should be treated as a hoax when it is first received.  The decision whether or not to evacuate is dependent upon information received in the threat, and how credible that information is.

Core Functions

In the event of a bomb threat, schools will contact law enforcement agencies for their assistance.  Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of a bomb threat on campus may include the following:

Activating the Emergency Response Plan

Individual(s) receiving bomb threats should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual Receiving Bomb Threat



3.  Anthrax/ Biological Threat

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an anthrax/ biological threat.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an anthrax/ biological threat against the school building or grounds.

An anthrax/ biological threat, even if later determined to be a hoax, is a criminal action. Anthrax/ biological threats can be made in the form of a letter, package, container or telephone call.  

Core Functions

In the event of an anthrax/ biological threat, schools will contact law enforcement agencies for their assistance.  Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of an anthrax/ biological threat on campus may include the following:

Activating the Emergency Response Plan

Individual(s) receiving anthrax/ biological threat should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual Receiving Anthrax/ Biological Threat

4.  Carbon Monoxide

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the presence of carbon monoxide.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a carbon monoxide emergency against the school building or grounds.

Carbon monoxide is a colorless, odorless gas that can kill you.  Carbon Monoxide can build up indoors and poison those who breathe it.  

Core Functions

In the event of a carbon monoxide emergency, schools will contact fire department and gas/propane supplier for their assistance.  Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of a carbon monoxide emergency on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting carbon monoxide should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual Suspecting Carbon Monoxide


5.  Casualty Incident

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a casualty incident.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a casualty incident against or around the school building or grounds.

A casualty incident includes casualties, injuries and severe medical or traumatic emergencies.

Core Functions

In the event of a casualty incident emergency, schools will contact fire department and gas/propane supplier for their assistance.  Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of a casualty incident emergency on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting serious injury or death should notify the Incident Commander as soon as possible.  Uninjured students and staff shall move out of harm’s way and report on status of injured persons and injury causing event.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Casualty Incident


6.  Civil Disturbance

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of civil disturbance.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a civil disturbance against or around the school building or grounds.

Civil disturbances are defined as acts of violence and disorder prejudicial to public law and order.  Civil disturbances may include acts such as riots, violence, insurrections, unlawful obstructions or assemblages, or other disorders.

Core Functions

In the event of a civil disturbance, schools will contact law enforcement for their assistance.  Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of a civil disturbance on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting a civil disturbance should notify the Incident Commander as soon as possible with information regarding the nature of the incident, location of the incident, how many people are involved in the incident and if there are any injuries or property damage.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Civil Disturbance

7.  Criminal Threat or Action

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of criminal threat or action.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to criminal threat of action against or around the school building or grounds.

Core Functions

Functional Annexes that may be activated in the event of a criminal threat or action on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting criminal threat or action should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Criminal Threat or Action

8.  Earthquake

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an earthquake.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an earthquake against the school building or grounds.

An earthquake is a sudden and violent shaking of the ground, sometimes causing great destruction.

Core Functions

Functional Annexes that may be activated in the event of an earthquake on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting an earthquake should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Earthquake


9.  Electrical System Failure

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of electrical system failure.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an electrical system failure against the school building or grounds.

A power outage is a short-term or long-term loss of the electric power to a particular area.  Power failures are particularly critical at sites where the environment and public safety are at risk.

Core Functions

Functional Annexes that may be activated in the event of an electrical system failure on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting an electrical system failure should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Electrical System Failure


10.  Epidemic

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an epidemic.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an epidemic within the school building or grounds.

Epidemics refer to an increase, often sudden, in the number of cases of a disease above what is normally expected in that population.

Core Functions

Functional Annexes that may be activated in the event of an epidemic on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting a highly contagious disease should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Epidemic

11.  Explosion

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an explosion.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an explosion within the school building or grounds.

Explosions occur suddenly, and can be a violent and destructive shattering, or blowing apart of something.

Core Functions

Functional Annexes that may be activated in the event of an explosion on campus may include the following:

Activating the Emergency Response Plan

Individual(s) witnessing an explosion should sound the building fire alarm system and evacuate the building in accordance with the fire evacuation plan.  Ensure that everyone moves a safe distance from the building and notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Explosion

12.  Fire and Alarm Activation

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of fire and alarm activation.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to fire and alarm activation on the school grounds.

If a fire alarm has been activated, it is important that it is treated as real.  Evacuation should take place immediately and 911 should be notified to assist in the investigation.

Core Functions

Functional Annexes that may be activated in the event of fire and alarm activation on campus may include the following:

Activating the Emergency Response Plan

Individual(s) witnessing a fire should sound the building fire alarm system and evacuate the building in accordance with the fire evacuation plan.  Ensure that everyone moves a safe distance from the building and notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Fire and Alarm Activation


13.  Hazardous Material Incident

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a hazardous material incident occurring.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to hazardous material incident against the school building or grounds.

A hazardous material incident involves hazardous materials requiring specialized teams to manage the incident.  Hazardous materials are defined as substances that have the potential to harm a person or the environment upon contact.

Core Functions

Functional Annexes that may be activated in the event of a hazardous material incident on campus may include the following:

Activating the Emergency Response Plan

Individual(s) witnessing a hazardous material incident should notify the Incident Commander as soon as possible. Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Hazardous Material


14.  Heating System Failure

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a heating system failure.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to heating system failure against the school building or grounds.

Heating system failure can be caused by a wide range of issues and should be investigated by HVAC technicians.

Core Functions

Functional Annexes that may be activated in the event of a heating system failure on campus may include the following:

Activating the Emergency Response Plan

Individual(s) witnessing a heating system failure should notify the Incident Commander as soon as possible. Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Heating System Failure


15.  Intruder Situation

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a hostage situation.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to an intruder situation against the school building or grounds.

An intruder situation involves one or more people who enter the building with criminal intent possibly causing death, serious injury or the threat of imminent death or serious injury.

Core Functions

Functional Annexes that may be activated in the event of an intruder on campus may include the following:

Activating the Emergency Response Plan

Individual(s) witnessing an intruder should notify the Incident Commander as soon as possible, providing a description and location of the intruder(s). Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Intruder


16.  Loss of Building Use

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event building use is lost.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to loss of building use against the school building or grounds.

Loss of use occurs whenever there is an interruption of normal use of property.

Core Functions

Functional Annexes that may be activated in the event building use is lost on campus may include the following:

Activating the Emergency Response Plan

Individual(s) notified building use is lost, notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Loss of Building Use

17.  Natural Gas or Propane Leak

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a natural gas or propane leak.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a natural gas or propane leak against the school building or grounds.

A gas leak refers to a leak of natural gas or other gaseous product from a pipeline or other containment into any area where the gas should not be present.  Because a small leak may gradually build up to an explosive concentration, leaks are very dangerous.

Core Functions

Functional Annexes that may be activated in the event building use is lost on campus may include the following:

Activating the Emergency Response Plan

Individual(s) suspecting a natural gas or propane leak should notify the Incident Commander as soon as possible.  Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Natural Gas or Propane Leak

18.  Severe Weather

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of severe weather.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to severe weather against the school building or grounds.

Extreme heat can be a prolonged period of excessively hot and sometimes also humid weather relative to a certain region.  Extreme heat can have adverse reactions on the body.

Extreme cold can be both a prolonged period of excessive cold and the sudden invasion of very cold air over a certain region.  Heavy snowfall and extreme cold can immobilize an entire region.

Core Functions

Functional Annexes that may be activated in the event of severe weather on campus may include the following:

Activating the Emergency Response Plan

Upon notification of a National Weather Service severe weather advisory appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

Staff Actions

Actions of Individual During Severe Weather


APPENDICES

The appendices are included for the purpose of documenting vital information necessary for emergency response.  These tables should be completed with the requested information or a suitable replacement inserted in their place.  This information should be continually updated to avoid confusion and delay during emergency response.


Appendix A – Communications

The following tables should be completed with the requested information. Expand tables to include all information as needed.

Building – Administrative Staff

Name

Title

Primary Contact #

Alternate Contact #

Safety Team Member

CPR & AED Certified

Giray Gebes

Director

(716) 854-2490

(860)

753-7062

Y

Kelly Wilczak

Dean of Students

(716) 854-2490

(716) 697-5534

Y

Building - Faculty

Room

Name

Grade

Primary Contact #

Alternate Contact #

Safety Team Member

CPR & AED Certified

105

Carmen Keel

9

(716) 854-2490

(813) 720-5473

N

106

MacLeod, Melissa

9

(716) 854-2490

(716) 346-9679

N

101

Elizabeth Roney

9

(716) 854-2490

(585) 410-7605

N

102

Adam Rivers

ART

(716) 854-2490

(716)

909-1564

N

104

Jennifer Polito

9

(716) 854-2490

(585) 301-1674

N

204

Jennifer Livergood

9

(716) 854-2490

(716) 829-9431

N

203

Michael Schlifke

10

(716) 854-2490

(716)

341-7569

N

202

Salilh Silahli

College Prep

(716) 854-2490

(716)

861-2795

N

206

Tom Rajczak

10

(716) 854-2490

(716) 982-4751

N

217

Kristin Garass

10

(716) 854-2490

(701)

541-3806

N

216

Global II

10

(716) 854-2490

N

205

Ashley Piazza

ELA Coach

(716) 854-2490

(716)

868-5887

N

214

Antonio Cirillo

Spanish

(716) 854-2490

N

205

Justin Braun

Math Coach

(716) 854-2490

(716)

440-8190

N

207

Jackie Tothill

Chemistry

(716) 854-2490

(716) 949-2410

Y

222

Jimmy Zhu

Biology

(716) 854-2490

(646) 731-4150

N

218

Paul Kowtun

Sped

(716) 854-2490

(607) 542-5442

N

Constance DeBerry

Security

(716) 854-2490

(716)

541-7340

Y

Leila Arroyo

Security

(716) 854-2490

(716) 201-2038

Y

Iman Abdul-Hakim

Building Sub/Security

(716) 854-2490

(716) 308-2331

Y

Chantal Cunningham

Building Sub

(716) 854-2490

(716) 279-7887

N

Amir Abdul-Hakim

Building Sub/Security

(716) 854-2490

(716) 342-9538

Y

Building – Support Staff

Room

Name

Title

Primary Contact #

Alternate Contact #

Safety Team Member

CPR & AED Certified

302

Ann Walawander

ISS

(716) 854-2490

(716)

395-5082

Y

215

Klay Diakos

ENL

(716) 854-2490

(716) 875-3594

N

128

Abida Tasnim

Secretary

(716) 854-2490

(716) 710-0696

N

128

Veronica Vega

Secretary

(716) 854-2490

(716) 573-9727

N

128

Amber Montanez

Secretary

(716) 854-2490

(716) 364-6807

N

Copy Rm.

Hibaq Ibrahim

Copy Rm

(716) 854-2490

(716) 939-2443

N

131

Lynn Lent

Nurse

(716) 854-2490

(716) 913-3102

Y

304

Mindy Monkarsh

12

(716) 854-2490

(716) 316-3432

N

306

Jason Aydar

College Guidance

(716) 854-2490

(201) 682-0478

N

313

Christine Hill

11

(716) 854-2490

(716) 390-2527

N

314

Elizabeth Cavocos

Sped

(716) 854-2490

(585) 880-5807

N

312

Ashley Redino

11-12

(716) 854-2490

N

315

Glenn Spoth

11

(716) 854-2490

(716) 908-5590

N

Jason Sullivan

12

(716) 854-2490

(716)

587-2953

N

316

Serena Tabor

Computers

(716) 854-2490

(716) 949-7629

N

318

John Kaya

District Data Coordinator

(716) 854-2490

(860) 617-2727

N

318

Murat Kucukdugenci

Guidance

(716) 854-2490

(347) 279-6161

N

319

Ginger Ragland

Administrative Assistant

(716) 854-2490

(716) 935-9424

N

District Contact Information

Name

Title

Primary Contact #

Alternate Contact #

Safety Team Member

Joseph Polat

Director

(716)

854-2490)

(917) 284-5388

N

Giray Gebes

HS Principal

(716)

854-2490)

(860) 753-7062

Y

Kathryn Bundy

MS Principal

(716)

854-2490)

(716)

374-2707

Y

Kelly Wilczak

HS Dean of Students

(716)

854-2490)

(716)

697-5534

Y

John Raczynski

MS Dean of Students

(716)

854-2490)

(716) 949-1241

Y

Transportation Contact Information

Name

Title

Primary Contact #

Alternate Contact #

Safety Team Member

Transportation Office

Cheektowaga Maryvale

631-7437

631-7481

N

Transportation Office

West Seneca

677-3827

N

WNY Bus Co.

Cheektowaga Central

681-2100

686-3600

N

Amherst Central

N

Transportation Office

Cheektowaga Sloan

891-6404

N

Transportation Office

Cleveland Hill

684-9440

836-7200

N

Akron

N

Transportation Office

Sweet Home

250-1435

N

First Student

Buffalo Public

816-4880

N

Student of America Bus Co

Lackawanna

712-2570

822-6709

N

Transportation Office

Kenmore Tonawanda

874-8611

N

External Contact Numbers (Non-Emergency)

Name

Title

Primary Contact #

Alternate Contact #

Safety Team Member

State Police

James Welch

Captain- Erie County Sheriff

(716) 858-3271

James.welch@erie.gov

N

Buffalo Police Department

C-District Headquarters

(716) 851-4444

N

Buffalo Police Department

B-District

Headquarters

   (716) 851-4403

Buffalo Fire Department

Fire Headquarters

(716) 851-5333

N

State Education Department

P-12 Education

(518) 474-3862

N

BOCES District Superintendent


Appendix B – Incident Command System (ICS)

COMMAND STAFF

Incident Commander

Name

Title

Phone number

Primary

Giray Gebes

Director

(860) 753-7062

Alternate

Kelly Wilczak

Dean of Students

(716) 697-5534

Alternate

Brittny Collins

Social Worker

(585) 469-8789

Safety Officer

Name

Title

Phone number

Primary

Kelly Wilczak

Dean of Students

(716) 697-5534

Alternate

Brittny Collins

Social Worker

(585) 469-8789

Alternate

Constance DeBerry

Security

(716)563-8587

Liaison Officer

Name

Title

Phone number

Primary

Kelly Wilczak

Dean of Students

(716) 697-5534

Secondary

Brittny Collins

Social Worker

(716) 697-5534

Alternate

Ginger Ragland

Administrative

Assistant

(716) 935-9424

Alternate

Veronica Vega

Secretary

(716) 573-9727

Alternate

Abida Tasnim

Secretary

(716) 710-0696

Alternate

Amber Montanez

Secretary

(716) 364-6807

Public Information Officer

Name

Title

Phone number

Primary

Joseph Polat

Director

(917) 284-5388

Alternate

Giray Gebes

HS Principal

(860)753-7062

Alternate

Kelly Wilczak

Dean of Students

(716)697-5534

COMMAND POSTS

Primary

Alternate

Alternate

Interior

Gymnasium

Cafeteria

Basement

Exterior

Parking Lot

(FireDrill Evacuation Sites)

Primary Site? TBD

St. Anthony’s Church


Appendix C – Emergency Response Teams

8 NYCRR Section 155.17 (e)(2)(ii) – requires the designation of an emergency response team, other appropriate response teams, and a post-incident response team.  The following tables are provided for the documentation of those teams your schools ERT and PRT, please add additional tables if other response teams are utilized.

Emergency Response Team

Name

Title

Primary Contact #

Alternate Contact #

Giray Gebes

Principal

(716) 854-2490

(860)753-7062

Kelly Wilczak

Dean of Students

(716) 854-2490

(716) 697-5534

Brittny Collins

Social Worker

(716) 854-2490

(914)309-5559

Tim

Maintenance

(716) 854-2490

(716) 994-0129

Lynn Lent RPN

Nurse

(716) 854-2490

(716) 913-3102

Constance DeBerry

Security

(716) 854-2490

(716)541-7340

Post Incident Response Team

Name

Title

Primary Contact #

Alternate Contact #

Giray Gebes

Principal

(716) 854-2490

(860)753-7062

Kelly Wilczak

Dean of Students

(716) 854-2490

(716) 697-553448

Brittny Collins

Social Worker

(716) 854-2490

(914) 309-5559


Appendix D - Memoranda of Understanding (MOU)- St. Anthony’s Church

To:        Administrator Rev. Msgr. Joseph Sicari, 160 Court Street, Buffalo, NY 14202

From:        Kelly Wilczak, Dean of Students

Date:        August 22nd , 2018

RE:        Building Use for Primary Site

I would like to thank you for allowing the Buffalo Academy of Science Charter School to use the Church facility for emergency evacuations that require us to move our students off campus as well as our off campus media site.

Also, I wanted to ensure that we have the proper emergency contact information as it relates to your facility. I have the following names and telephone numbers listed:

Secretary Mary Balistreri

Administrator Rev. Msgr. Joseph Sicari 

Tel: (716) 854-2563 

Fax: (716) 854-2564 

 saintanthonybuffalo@yahoo.com

Joseph Polat, School Director:

Office: 854-2490 Cell: (917) 284-5388 polat@bascs.org        

Giray Gebes, HS Principal:

Office: 854-2490 Cell: (860)753-7062 gebes@bascs.org

Kelly Wilczak, HS Dean of Students:

Office: 854-2490 Cell: 697-5534 wilczak@bascs.org 

On behalf of the Buffalo Academy of Science Charter School, I would like to thank you for your commitment to our staff, faculty and student safety. If any of the information I have is inaccurate or you have any questions or concerns, please do not hesitate to contact me at (716) 854-2490.


Appendix E - Memoranda of Understanding (MOU)- Buffalo Convention Center

To:        Name, Director of Facilities,  Place, Address

From:        Kelly Wilczak, Dean of Students

Date:        

RE:        Name of place________________ Use for Secondary Site

I would like to thank you for allowing the Buffalo Academy of Science Charter School to use the Buffalo Convention Center for emergency evacuations that require us to move our students off campus as well as our off campus media site.

Also, I wanted to ensure that we have the proper emergency contact information as it relates to the Buffalo Convention Center. I have the following names and telephone numbers listed:

Facility Director:

Address:

Joseph Polat, School Director:

Office: 854-2490 Cell: (917) 284-5388 polat@bascs.org        

Giray Gebes, HS Principal:

Office: 854-2490 Cell: (860)753-7062 gebes@bascs.org

Kelly Wilczak, HS Dean of Students:

Office: 854-2490 Cell: 697-5534 wilczak@bascs.org

On behalf of the Buffalo Academy of Science Charter School, I would like to thank you for your commitment to our staff, faculty and student safety. If any of the information I have is inaccurate or you have any questions or concerns, please do not hesitate to contact me at (716) 854-2490.


Appendix F - Master Class Schedule



INSERT MASTER CLASS SCHEDULE HERE


Appendix G – Building/Grounds/Local Road Maps

8 NYCRR 155.17 (e)(2)(iii)        Procedures for assuring that crisis response, fire and law enforcement officials have access to floor plans, blueprints, schematics or other maps of the school interior, school grounds and road maps of the immediate surrounding area.

INSERT SCHOOL FLOOR PLANS, MAP OF GROUNDS, AND MAP OF SURROUNDING ROADWAYS HERE

Floor plans should include the following recommendations:

Map/Image of grounds should include the following recommendations:

Map/Image of surrounding areas should include the following recommendations:

Appendix H – Student/Staff/Guest with Special Needs

Student/Staff/Guest

Room #

# With Special Needs

Description of needs