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MediaEval Working Notes 2019
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 MediaEval 2019 Working Notes Paper

Templates, instructions, and other helpful tips


MediaEval task participants write up a description of their algorithm, results, and result analysis in the form of a short Working Notes papers for publication in the proceedings of the MediaEval 2019 Workshop.


The Working Notes paper is two pages long. You are allowed to add a third page for references. The purpose of the third page is to allow/encourage authors to cover related work in depth. Note that only references may appear on the third page, no text is allowed.

At first two pages may seem very short, but in the paper you do not have to describe the task or the data set in detail. Instead, you cite the Task Overview paper written by the task organizers, which contains all the necessary information. You can devote the two pages exclusively to presenting the motivation for your approach, explaining your approach, presenting your results, analyzing your results, and presenting an outlook on future work.


The Task Overview paper for the task (or tasks) that you are participating in has been made available to you by your task organizers. These papers are in final or near-final draft format. (In case of a near-final paper, a final draft will be available shortly before your own Working Notes submission is due.) Please contact your task organizers if you have any questions about the Task Overview Paper. You can find the names of the task organizers on your task webpage, links are here:


The deadline for the Working Notes paper is end of September and may vary slightly from task to task. Please see your task page for information on the deadline for the Working Notes paper for your task. If nothing is specified on this page, then the deadline is 30 September 2019.


Please submit your Working Notes paper at:

selecting the topic that corresponds to your task. (The submission page asks you “Please select topics relevant to your submission from the following list.” and then lists the tasks. Please select only one of the checkboxes per paper.)

Important: Please make sure that you enter all authors in EasyChair, spelled correctly, and that the title that you enter in EasyChair exactly matches the title of your paper and is spelled correctly.

If you pay attention to these details it will allow us to avoid mistakes when generating the workshop proceedings.

Paper Format

We are issuing MediaEval versions of the “new” ACM Format:

Which will make your paper look like this sample:

LaTeX users:


Download the .zip file:

Which includes the template and also a .tex document (with a few more tips) which you can use to build your document.

Note: There are two points to which you need to pay particular attention (since they are different than what you might be used to)

Please make sure that you have changed the following line, so that it contains the task name as it appears on

\renewcommand{\shorttitle}{Task name as it appears on}

Also, make sure that you fill in the \renewcommand{\shortauthors} in the .tex document so that the header appears correctly.

You can choose either of these two options (the second is for long lists of authors.)

\renewcommand{\shortauthors}{F. Author, S. Author, T. Author}

\renewcommand{\shortauthors}{F. Author et al.}

Word users:

Please use the template here: 

Note: You need to edit the headers of the document.

Page 1: No header
Page 2: “MediaEval’19, 27-29 October 2019, Sophia Antipolis, France” (already there) plus your author short names written as either “F. Author, S. Author, T. Author” or as “F. Author et al.”
Page 3: Task name as written at and your author short names written in the same way as on Page 2.

Additional Formatting Instructions

Do not use:


There are two choices for author formatting:

1. Single column authors, as in: (same-affiliation authors) (different-affililiation authors)

2. Or multiple column authors, as in:

Both formatting styles are permitted. Choose the pattern that helps you to avoid redundancy, but which also is easy to interpret and looks nicest.


Note: You can omit the address of your organization, and include only City, Country in order to reduce clutter.


The following text (and only the following text) should appear at the bottom of the first column of the first page:


Copyright is held by the author/owner(s).

MediaEval’19, 27-29 October 2019, Sophia Antipolis, France

Please cite the task overview paper following the format of this example:


Maria Authorsen and Jacques de Coauthor. Cool Task: Challenges, Dataset and Evaluation. Proc. of the MediaEval 2019 Workshop, Sophia Antipolis, France, 27-29 October 2019.

On writing a MediaEval Working Notes paper

The best strategy is to start working on the Working Notes paper (motivation, related work, description of your approach) while you are producing your runs, and then, once you have your results, write the rest (results, analysis of the results outlook).


When analyzing your results, remember that the most important part is to understand the task, including:


Note that like last year we ask you to submit a separate Working Notes paper for each task you participate in. The individual papers are quite short.


For example Working Notes papers see past years' Working Notes papers, published on ceur-ws:


MediaEval 2011 Working Notes Proceedings:

MediaEval 2012 Working Notes Proceedings:

MediaEval 2013 Working Notes Proceedings:

MediaEval 2014 Working Notes Proceedings:

MediaEval 2015 Working Notes Proceedings:

MediaEval 2016 Working Notes Proceedings:

MediaEval 2017 Working Notes Proceedings:

MediaEval 2018 Working Notes Proceedings:

Camera Ready Version

Your task organizers read the Working Notes papers, and will send you any feedback that they have. Please watch for email from your task organizers, so that you can respond to their feedback as soon as possible. Quick response is important, because there is a tight schedule for preparing the camera ready papers, and producing the final version of the proceedings.


In preparing the camera ready version, you might want to have a look at the check list in this blog post by Martha. It is written for conference papers, but the points also apply here:

Proceedings Agreement

Before the proceedings is published we will ask you (watch your email) to sign the proceedings agreement. Only one author per paper need sign.

<Link to be added>


For any questions related to the Working Notes proceedings, please contact Martha Larson