TECHNOLOGY USAGE

(Board Policy EHB)

RIGHTS AND RESPONSIBILITIES

School of the Osage technology exists for the purpose of enhancing and transforming the educational opportunities and achievement of district students. Research shows that students who have access to technology improve achievement. In addition, technology assists with the professional enrichment of the staff and increases engagement of students; families and other patrons of the district, all of which positively impact student achievement. The district will periodically conduct a technology census to ensure that instructional resources and equipment that support and extend the curriculum are readily available to teachers and students.

The purpose of this policy is to facilitate access to district technology and to create a safe environment in which to use that technology. Because technology changes rapidly and employees and students need immediate guidance, the superintendent or designee is directed to create procedures to implement this policy and to regularly review those procedures to ensure they are current.

Definitions

For the purposes of this policy and related procedures and forms, the following terms are defined:

Authorized Users

The district’s technology resources may be used by authorized students, employees, School Board members and other persons approved by the superintendent or designee, such as community members, school volunteers, consultants, legal counsel and independent contractors. All users must agree to follow the district’s policies and procedures and sign or electronically consent to the district’s User Agreement prior to accessing or using district technology resources, unless excused by the superintendent or designee.

Use of the district’s technology resources is a privilege, not a right. No potential user will be given an ID, password or other access to district technology if he or she is considered a security

risk by the superintendent or designee.

User Privacy

A user does not have a legal expectation of privacy in the user’s electronic communications or other activities involving the district’s technology resources including, but not limited to, voice

mail, telecommunications, e-mail and access to the Internet or network drives. By using the

district’s network and technology resources, all users are consenting to having their electronic

communications and all other use monitored by the district. A user ID with e-mail access will

only be provided to authorized users on condition that the user consents to interception of or

access to all communications accessed, sent, received or stored using district technology.

Electronic communications, downloaded material and all data stored on the district’s technology

resources, including files deleted from a user’s account, may be intercepted, accessed, monitored or searched by district administrators or their designees at any time in the regular course of business. In addition, the district may search laptops, smartphones or other personal devices not owned by the district but using district technology resources if the district has reasonable suspicion that employees or students using these devices are violating the law or district policies, procedures and rules, in accordance with law. Such access may include, but is not limited to, verifying that users are complying with district policies and rules and investigating potential misconduct. Any such search, access or interception shall comply with all applicable laws. Users are required to return district technology resources to the district upon demand including, but not limited to, mobile phones, laptops and tablets.

Visitors using laptops, smartphones or other personal devices and utilizing the district’s technology resources are also subject to district policies, procedures and rules.

Technology Administration

The Board directs the superintendent or designee to assign trained personnel to maintain the

district’s technology in a manner that will protect the district from liability and will protect confidential student and employee information retained on or accessible through district

technology resources.

Administrators of district technology resources may suspend access to and/or availability of the

district’s technology resources to diagnose and investigate network problems or potential violations of the law or district policies and procedures. All district technology resources are

considered district property. The district may remove, change or exchange hardware or other

technology between buildings, classrooms or users at any time without prior notice. Authorized

district personnel may install or remove programs or information, install equipment, upgrade any

system or enter any system at any time.

Content Filtering and Monitoring

The district will monitor the online activities of minors and operate a technology protection

measure (“content filter”) on the network and all district technology with Internet access, as

required by law. In accordance with law, the content filter will be used to protect against access to visual depictions that are obscene or harmful to minors or are child pornography. Evading or

disabling of the content filter installed by the district, including attempts to evade or disable, is a

serious violation of district policy.

The superintendent or designee may fully or partially disable the district’s content filter to enable

access for a nonstudent user for bona fide research or other lawful purposes. In making decisions to fully or partially disable the district’s content filter, the administrator shall consider whether the use will serve a legitimate educational purpose or otherwise benefit the district.

Online Safety, Security and Confidentiality

In addition to the use of a content filter, the district will take measures to prevent minors from

using district technology to access inappropriate matter or materials harmful to minors on the

Internet. Such measures shall include, but are not limited to, supervising and monitoring student

technology use, careful planning when using technology in the curriculum, and instruction on

appropriate materials. The superintendent, designee and/or the district’s technology administrator will develop procedures to provide users guidance on which materials and uses are inappropriate,including network etiquette guidelines.

All students will be instructed on safety and security issues, including appropriate online behavior and the dangers of sharing personal information about themselves or others when using e-mail, social media, chat rooms or other forms of direct electronic communication. This instruction will occur in the district’s computer courses, courses in which students are introduced to the computer and the Internet, or courses that use the Internet in instruction. Students are required to follow all district rules when using district technology resources and are prohibited from sharing personal information online unless authorized by the district.

All district employees must abide by state and federal law and Board policies and procedures

when using district technology resources to communicate information about personally

identifiable students to prevent unlawful disclosure of student information or records.

All users are prohibited from using district technology to gain unauthorized access to a

technology system or information; connect to other systems in evasion of the physical limitations

of the remote system; copy district files without authorization; interfere with the ability of others

to utilize technology; secure a higher level of privilege without authorization; introduce computer

viruses, hacking tools, or other disruptive/destructive programs onto district technology; or evade or disable a content filter.

Closed Forum

The district’s technology resources, including the district web page, are not a public forum for

expression of any kind and are to be considered a closed forum to the extent allowed by law. Any expressive activity involving district technology resources that students, parents/guardians and members of the public might reasonably perceive to bear the imprimatur of the district, and which are designed to impart particular knowledge or skills to student participants and audiences, are considered curricular publications. All curricular publications are subject to reasonable prior restraint, editing and deletion on behalf of the school district for legitimate pedagogical reasons.

Records Retention

Trained personnel shall establish a retention schedule for the regular archiving or deletion of data stored on district technology resources. The retention schedule must comply with the Public School District Records Retention Manual as well as the General Records Retention Manual published by the Missouri Secretary of State.

In the case of pending or threatened litigation, the district’s attorney will issue a litigation hold directive to the superintendent or designee. The litigation hold directive will override any records

retention schedule that may have otherwise called for the transfer, disposal or destruction of

relevant documents until the hold has been lifted by the district’s attorney. E-mail and other

technology accounts of separated employees that have been placed on a litigation hold will be

maintained by the district’s information technology department until the hold is released. No

employee who has been so notified of a litigation hold may alter or delete any electronic record

that falls within the scope of the hold. Violation of the hold may subject the individual to

disciplinary actions, up to and including termination of employment, as well as personal liability

for civil and/or criminal sanctions by the courts or law enforcement agencies.

Violations of Technology Usage Policies and Procedures

Use of technology resources in a disruptive, inappropriate or illegal manner impairs the district’s

mission, squanders resources and shall not be tolerated. Therefore, a consistently high level of

personal responsibility is expected of all users granted access to the district’s technology resources. Any violation of district policies or procedures regarding technology usage may result

in temporary, long-term or permanent suspension of user privileges. User privileges may be

suspended pending investigation into the use of the district’s technology resources.

Employees may be disciplined or terminated, and students suspended or expelled, for violating

the district’s technology policies and procedures. Any attempted violation of the district’s

technology policies or procedures, regardless of the success or failure of the attempt, may result

in the same discipline or suspension of privileges as that of an actual violation. The district will

cooperate with law enforcement in investigating any unlawful use of the district’s technology

resources.

Damages

All damages incurred by the district due to a user’s intentional or negligent misuse of the district’s technology resources, including loss of property and staff time, will be charged to the user. District administrators have the authority to sign any criminal complaint regarding damage to district technology.

No Warranty/No Endorsement

The district makes no warranties of any kind, whether expressed or implied, for the services,

products, or access it provides. The district’s technology resources are available on an “as is, as

available” basis.

The district is not responsible for loss of data, delays, non-deliveries, mis-deliveries, or service

interruptions. The district does not guarantee the accuracy or quality of information obtained from the Internet, or use of its technology resources. Access does not include endorsement of content or the accuracy of the information obtained.

Student Users

No student will be given access to the district’s technology resources until the district receives

User Agreements signed by the student and the student’s parent/guardian. Students who are 18 or who are otherwise able to enter into an enforceable contract may sign the User Agreement

without additional signatures. Students who do not have a User Agreement on file with the district may be granted permission to use the district’s technology resources by the superintendent or designee.

TECHNOLOGY USAGE PROCEDURES

(ADMINISTRATIVE PROCEDURE EHB-AP)

Student Users

All student users and their parents/guardians must sign or electronically consent to the district’s

User Agreement prior to accessing or using district technology resources, unless otherwise

excused by this policy or the superintendent or designee. Students who are 18 or who are otherwise able to enter into an enforceable contract may sign or consent to the User Agreement

without additional signatures. Students who do not have a User Agreement on file with the

district may be granted permission to use the district’s technology resources by the superintendent or designee.

External Users

Consultants, legal counsel, independent contractors and other persons having business with the

district may be granted user privileges at the discretion of the superintendent or designee after

consenting to the district’s User Agreement and for the sole, limited purpose of conducting

business with the school. External users must abide by all laws, district policies and procedures.

General Rules and Responsibilities

The following rules and responsibilities will apply to all users of the district’s technology

resources:

1. Applying for a user ID under false pretenses or using another person’s ID or password is

prohibited.

2. Sharing user IDs or passwords with others is prohibited, and users will be responsible for

using the ID or password. A user will not be responsible for theft of passwords and IDs,

but may be responsible if the theft was the result of user negligence.

3. Deleting, examining, copying or modifying files or data belonging to other users without

their prior consent is prohibited.

4. Mass consumption of technology resources that inhibits use by others is prohibited.

5. Use of district technology for soliciting, advertising, fundraising, commercial purposes or

financial gain is prohibited, unless authorized by the district.

6. Accessing fee services without permission from an administrator is prohibited. A user

who accesses such services without permission is solely responsible for all charges incurred.

7. Users are required to obey all laws, including criminal, copyright, privacy, defamation and obscenity laws. The school district will render all reasonable assistance to local, state

or federal officials for the investigation and prosecution of persons using district technology in violation of any law.

8. The district prohibits the use of district technology resources to access, view or

disseminate information that is pornographic, obscene, child pornography, harmful to minors, obscene to minors, libelous, pervasively indecent or vulgar, or advertising any

product or service not permitted to minors.

9. Accessing, viewing or disseminating information on any product or service not permitted

to minors is prohibited unless under the direction and supervision of district staff for

curriculum-related purposes.

10. The district prohibits the use of district technology resources to access, view or

disseminate information that constitutes insulting or fighting words, the very expression

of which injures or harasses other people (e.g., threats of violence, defamation of

character or of a person’s race, religion or ethnic origin); presents a clear and present

likelihood that, because of their content or their manner of distribution, they will cause a

material and substantial disruption of the proper and orderly operation and discipline of

the school or school activities; or will cause the commission of unlawful acts or the

violation of lawful district policies and procedures.

11. The district prohibits the use of any technology to access, view or disseminate

information any use that violates any person’s rights under applicable laws, and

specifically prohibits any use that has the purpose or effect of discriminating against or

harassing any person on the basis of race, color, religion, sex, national origin, ancestry,

disability, age, genetic information pregnancy or use of leave protected by the Family and

Medical Leave Act.

12. The district prohibits any unauthorized intentional or negligent action that damages or

disrupts technology, alters its normal performance or causes it to malfunction. The

district will hold users responsible for such damage and will seek both criminal and civil

remedies, as necessary.

13. Users may only install and use properly licensed software, audio or video media

purchased by the district or approved for use by the district. All users will adhere to the

limitations of the district’s technology licenses. Copying for home use is prohibited

unless permitted by the district’s license and approved by the district.

14. At no time will district technology or software be removed from the district premises,

unless authorized by the district.

15. All users will use the district’s property as it was intended. Technology resources will not

be moved or relocated without permission from an administrator. All users will be held accountable for any damage they cause to district technology resources.

Technology Security and Unauthorized Access

1. All users shall immediately report any security problems or misuse of the district’s

technology resources to a teacher or administrator.

2. Use of district technology resources in attempting to gain or gaining unauthorized access

to any technology system or the files of another is prohibited.

3. Use of district technology to connect to other systems, in evasion of the physical

limitations of the remote system, is prohibited.

4. The unauthorized copying of system files is prohibited.

5. Intentional or negligent attempts, whether successful or unsuccessful, to interfere with the

ability of others to utilize any district technology are prohibited.

6. Any attempts to secure a higher level of privilege on the technology resources without

authorization are prohibited.

7. The introduction of computer viruses, hacking tools or other disruptive or destructive

programs into a district computer, network or any external networks is prohibited.

Online Safety and Confidentiality

Curricular or non-curricular publications distributed using district technology will comply with

the law and Board policies on confidentiality. All district employees will abide by state and

federal law, Board policies and district rules when using district technology resources to

communicate information about personally identifiable students. Employees will take precautions to prevent negligent disclosure of student information or student records. All students will be instructed on the dangers of sharing personal information about themselves or

others over the Internet and are prohibited from sharing such information unless authorized by the district. Student users shall not agree to meet with someone they have met online without parental approval and must promptly disclose to a teacher or another district employee any message the user receives that is inappropriate or makes the user feel uncomfortable.

Electronic Mail and Messaging

A user is responsible for all e-mail originating from the user’s e-mail account or other electronic

messaging accounts.

1. Forgery or attempted forgery of e-mail messages is illegal and is prohibited.

2. Unauthorized attempts to read, delete, copy or modify e-mail of other users are

prohibited.

3. Users are prohibited from sending unsolicited mass e-mail. The district considers more

than 10 addresses per message, per day a violation, unless the communication is a

necessary, employment-related function or an authorized publication.

4. All users must adhere to the same standards for communicating electronically that are

expected in the classroom and that are consistent with district policies and procedures.

5. Users must obtain permission from the superintendent or designee before sending any

district-wide e-mail messages.

Communication Devices

Pagers, phones, personal digital assistants, personal laptops or any other electronic

communication devices may be used during regular school hours, but are not to be used during

instructional time, unless specifically allowed for instructional purposes. The school will not be

responsible for personal items that are lost, stolen or broken. Electronic devices being used on

school grounds during regular school hours may be confiscated by any teacher or administrator

and returned at the end of the school day. It is recommended that all personal items be clearly

labeled with the student’s name in a conspicuous place.

Exceptions

Exceptions to district rules will be made for district employees or agents conducting an

investigation of a use that potentially violates the law, district policies or procedures. Exceptions

will also be made for technology administrators who need access to district technology resources to maintain the district’s resources or examine and delete data stored on district computers as allowed by the district’s retention policy.

Waiver

Any user who believes he or she has a legitimate educational purpose for using the district’s

technology in a manner that may violate any of the district’s policies or procedures may request a waiver from the building principal, superintendent or their designees. In making the decision to

grant a waiver to a student, the administrator shall consider the purpose, age, maturity and level

of supervision involved.

Additional Information

I agree to abide by the School of the Osage’s Acceptable Use Policy as stated in BOE policy EHB and procedure EHB-AP

______________________________              _____________________________

Student                                                             Parent/Guardian (if under 18)