My Ancona FAQ
What if I can’t sign in to My Ancona?
Is my information safe in the directory? Will I get spam?
Are there instructions for filling out Enrollment Contracts?
Where can I go to find information about my child(ren)’s classes in My Ancona?
Will I be able to see my child(ren)’s daily schedule?
PROFILE, SETTINGS, and UPDATING INFORMATION
What information should I be sure to keep updated in My Ancona?
How do I enter Emergency Contacts?
How do I update my information in My Ancona?
Can I post my own picture to my profile?
What are the required forms I need to fill out?
How will I know if I’m missing communication from the school?
Will I receive email notifications from My Ancona?
How do I get lists of email addresses to coordinate things like birthday parties and gatherings?
Please check out the Preparing for the School Year page for the most important information you’ll need.
Login and Access
What if I can’t sign in to My Ancona?
My Ancona switched the parent login method to use a BlackBaud ID in February 2022. This requires each parent to follow these instructions.
Accounts that have not switched over to using BlackBaud ID by September 27th 2022 will lose access - please email please send an email to the registrar (registrar [“at” symbol] anconaschool.org for assistance.
Note that in order to receive a new invitation, you can send a request to using this email link It is recommended that you link your BlackBaud ID to sign in with Google so that you will not have to comply with the stringent requirements (long password that needs to be changed frequently) that BlackBaud imposes otherwise.
Directory
What information can others see of mine/my children in the directory and can I control these settings?
What people can see depends on their role. Anyone with a login (faculty/staff, parents, and students) can by default see contact information, your photo, and your family relationships. Teachers of your child(ren) can view things such as medical alerts, allergies, and learning profiles.
As a parent, you can adjust your privacy settings to have fine-tuned control over exactly which information of yours is visible to other types of users. Student information available on the directory is limited to name, grade level, classroom, and relationship information. Only a student’s own parents and faculty and staff can see more detailed information about the student.
Is my information safe in the directory? Will I get spam?
The My Ancona directory is password protected and only available to people within our community. We ask that all parents comply with the following privacy policy:
The information in The Ancona Family Directory is intended for the private use of our families. Information should be used only for personal (i.e. birthday parties, play dates, etc.) and school-related (i.e. pot lucks, room parents, volunteers, etc.) business. The information herein may not be used for parent business or advocacy nor may it be distributed to third parties. We appreciate your understanding and cooperation.
There are security measures in place that will alert us if a member of the community fails to comply with this policy. Failure to comply may result in suspension of access to the directory and/or other punitive measures.
Enrollment Contracts
Are there instructions for filling out Enrollment Contracts?
While the enrollment contract process is mostly straightforward, a few steps such as signing in with your existing Smart Tuition account are best done with the help of these instructions.
Platform and Content
Where can I go to find information about my child(ren)’s classes in My Ancona?
Beginning in 2021-22, information about what’s happening at a particular grade level grouping may be found on it’s community group page, which is updated with information about all classes at that grouping. classroom bulletin boards are no longer used as way for teachers to communicate with parents, but class rosters and lists of assignments and scores can be found for older students. Preprimary, 1st/2nd and 3rd/4th grade parents will be invited to join Seesaw which gives insight into the learning of their student. Middle school parents are invited to sign in to see their child’s assignments and scores directly in My Ancona. To navigate, click on your student’s name in My Ancona (top left) and look for a list of classes under the “progress” tab.
1st/2nd Grades Community Group
3rd/4th Grades Community Group
5th/6th Grades Community Group
7th/8th Grades Community Group
Student “Progress” page
By visiting the “Progress” tab for your child in My Ancona, you will be able to view:
- Your chid(ren)’s schedule
- Download files related to your child(ren)
- Up-to-date attendance information
Certain Middle School classroom pages will be used to assign student homework and sometimes to distribute links and certain information important to the student. While parents may visit the classroom page of their student, it is usually best to visit the “Progress” tab for their student by clicking the student’s name in the upper-left corner. This page will give you access to your child’s assignments, and in 7th/8th grade their grade book. You will also see a list of each of your child’s classes and teachers (with contact info) along with a class roster.
P3 through 4th grade parents may also visit their child’s “Progress tab” in My Ancona, but since Seesaw is used at these levels these pages are relatively static. Announcements and other updates for these levels are found on the Community Group page (look for “Groups” at the top of the page).
Parent Resources Page
This is a central hub for links to information you need as a parent. It is used to access the Magnus Health Portal, and the pickAtime conference scheduling system. You’ll also find lots of useful links and articles ranging from how to keep your students safe online at home and how to sign up for after school music lessons.
News
View news that is specific to you and your family, such as announcements from your child(ren)’s grade level groups — to subscribe to changes, please use these opt-in instructions. Note that “Need to know” information will also be sent via email.
Community Groups
Each grade-level grouping has a “Community Group” page that acts as an extra way for teachers to keep parents informed of what’s happening at that grade level. You’ll find information about teachers at that level, units of study, and other timely information for that grade level here. Teachers will post “News” to give a window into the student experience. They will also post announcements and events, both of w which will be sent via email as well. You may subscribe to be notified by email when teachers add news or announcements by adjusting your notification settings.
Directory
- Student, Parent, and Faculty directory directories that allow you to search by grade level, advisory, etc.
- View contact cards that include a detailed bio and photo, or simply find their contact info.
There are three separate directories in My Ancona: Parent, Student, and Faculty and Staff. The Board of Trustees listing can be found on the public-facing website.
The Directory tool is found on the top navigation bar of the site. While the basic functionality is fairly intuitive, here are some key advanced features:
- Controls on the right of the search results let you filter based on grade level (parents and students, faculty), homeroom (students), and department (faculty)
- You may download a printable version of the results of a search (not available on the student directory)
- The search results can be displayed in “list view”, “grid view”, or “map view”. In order to view an individual’s information, it’s useful to view their Contact Card by clicking the Options button (sometimes denoted with three dots) and selecting “Contact Card”
- You can add people to your contacts, which lets you pull up a quick list of friends and/or teachers who you’d like to look up often using My Contacts under the Directories menu.
Will I be able to see my child(ren)’s daily schedule?
Yes! On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. Click on the Schedule tab to view your child’s schedule. Click on a course’s name to get more information about specific courses.
PROFILE, SETTINGS, and UPDATING INFORMATION
What information should I be sure to keep updated in My Ancona?
The system will first prompt you to validate your profile information the first time you sign in. You’ll be able to adjust contact information about you, your child(ren), and (to some extent) your spouse. Also, please feel free to upload a picture of yourself for others in the Ancona community to view, and consider including something about yourself in the About section next to your photo.
Medical and emergency contact information is now stored in Magnus Health, which is accessible via the parent resource board in My Ancona.
You may also want to take a moment to adjust your privacy settings if you’d like fine-tuned control over who can see certain parts of your profile.
The school will continue to communicate need-to-know items and weekly newsletters directly via email, but now you can also subscribe to be notified about certain events and updates to My Ancona by adjusting your notification settings.
How do I enter Emergency Contacts?
Starting in the 2021-22 school year, “Health Emergency Contacts” in Magnus Health double as people authorized to pick up your child in an emergency.
In order to avoid miscommunication, It’s always best to communicate directly with both your child and their teacher if someone other than a parent will be picking up. Please send an email to attendance@anconaschool.org or call the main office if someone other than a parent will be picking up your child from after school.
How do I update my information in My Ancona?
Log in and visit your profile by clicking your name toward the top of the screen. Edit your profile—also known as your Contact Card—by clicking on the pencil icon. Your changes will be reviewed by staff before being finalized and posted.
In most cases, families living in the same home are set up to share certain information, addresses and home phone numbers; changing these joint settings for one family member will update the information for all members of the family. You can also edit certain information in your child’s profile. If you have trouble, please email the registrar (registrar [“at” symbol] anconaschool.org for assistance.
Note that medical information and emergency contacts are stored in Magnus Health, which is accessible via the parent resource board in My Ancona.
How do I submit required medical, dental, and immunization forms that are filled by health care professionals?
Required forms are submitted directly in Magnus Health, which is accessible via the parent resource board in My Ancona. You may direct questions to the Registrar (registrar [“at” symbol] anconaschool.org for assistance.
Can I post my own picture to my profile?
Yes, we encourage you to upload a photo of you to your Contact Card! Student photos are populated using the school portraits taken every year, and photos submitted during the admissions process are typically in place before then.
What are the required forms I need to fill out?
Required forms are submitted directly in Magnus Health, which is accessible via the parent resource board in My Ancona. For more information, please visit Preparing for the School Year.
COMMUNICATION
Emails from Registrar
Certain items such as progress reports and class assignments that require individualized content will be sent out from the registrar [at] anconaschool.org address. The front desk staff and tech team monitor this account.
How will I know if I’m missing communication from the school?
If you are not receiving weekly emails during the school year, something is wrong. Please let us know by emailing marketing [at] anconaschool.org. If you need to change your email address on file, please update your My Ancona Contact Card (see Profile, Settings, and Updating Information) or email registrar at anconaschool.org.
Will I receive email notifications from My Ancona?
Yes! Please add anconaschool@myschoolapp.com to your address book. You can also opt in to receive alerts when News items are posted. See previous question for more information about News notifications.
How do I get lists of email addresses to coordinate things like birthday parties and gatherings?
The simplest way to get email addresses is to use the parent directory in My Ancona to look up addresses one by one. For larger groups, please send an email to registrar [at] ancanaschool.org with your specific request, and make sure to mention why you need the email addresses. This will help us to ensure that your purpose conforms with our directory use policy.