Team 624 Adult Volunteer Descriptions
Parents / Mentors / Alumni and your Parents
Allow 15 minutes to read
Do not print (about 15 pages, mostly pics)
We are pleased you and your student are interested in CRyptonite Team 624!
This is the start of an exciting journey! The strength of our team has grown over the years, with highly motivated students who are supported by both dedicated parents and by long time experienced mentors who share their time and knowledge. You will become a valuable member of the team, to help guide and support our students in this adventure. No experience needed. We welcome you!
A parent of each student is expected to help. Parents of current students, Please select 5-10 areas in which you are willing to assist, using this Online form for parents / mentors / alumni. This corresponds to Section 5 of the 12 page packet provided to students in Aug 2018. There are many to choose from! Thank you for making a difference in our program! (For example of prior year packet, see 2017 packet. Obtain current year packet from school.
After you complete the online form, details will be made available later with more info (dates/places/shift options) in the future. Once the dates of competitions and demos are identified, they will be posted on the calendar on the team website.
Mentor = help guide student. Student does the work. Adult can share expertise in certain areas.
- Transportation – carpool students to and from events
- Chaperones and adult supervision. Get to know the students on the team! They’re good and fun!
- Help load and/or unload equipment
Robot and equipment - in/out of trailer and/or vehicles / event / RSC
- Tow equipment trailer
Can you tow a trailer behind your vehicle safely? Prior experience required. We need your help to get the precious robot(s) to competitions and/or events!
- Travel Meals - help with arranging prepaid meals (lunches and/or dinners) at competitions
- Students submit meal selection orders via google forms in advance.
- Here is an example of a part of a google form for lunch.
- Payment is made payable by check (and maybe credit card in near future) to ‘CRHS Robotics Booster Club’ and handled by adults.
- Build season meals - Saturday dinners - bring a dish to share at RSC during build season starting in January. Build season lasts 6 weeks.
Example of a prior season list 1/14/2017 weekly dinner signup:
Lots of folks bring a dish to share
- Science Day Camp - one Saturday in the Fall, the team hosts a fun Science Day Camp for 4th-7th graders, Sat Nov 10, 2018 at CRHS. Save the date. The sign-up for helping will be available later in sign-up genius.
- help with student check-in/out
- supervise 624 students teaching science to youth
- Provide food items lunch, snacks, dessert, drinks (signup genius)
- Media at Events - Event Photography and Social Media (Website, Twitter and Facebook) are in place and utilized at the event
- Assure pictures are taken.
- Coordinate with student (twitter and facebook) reps
- Verify appropriateness of twitter and facebook postings.
- Follow-up to have pictures and video taken by students posted within 24 hours to applicable Team SmugMug picture folder.
- Verify student is assigned to write article about event to be used on Web site and passed on to Media Press Release (#9) for final edit and distribution.
- Media - press releases
Write articles (coordinate with rep for #8 Media at Events). Obtain approval from board.
Submit to listing of publications (list of publications and email addresses to be provided from prior year rep)
- Sewing – the robots require fabric covered bumpers.
- Animation – Students create digital animation video. There are multiple animation video opportunities year round. Check out a prior year video and offer mentorship.
- Digital media - website - new technology
- Digital media - website maintenance, mentor students, new technology.
- Website maintenance
- Create online order form that adds up values, existing form
- Arrange online payment processing (pending processing fees)
- Arrange online signature forms (pending fees)
- Digital media (merged w #8)
- Video production – Students create video presentation for robot demonstrations, end of year banquet, robot reveal, etc. Offer mentorship.
- T-Shirts and Polo Shirts and logo items for sale. Assist with the order, handling, inventory control, and distribution.
- Logo items for give aways / Spirit
- Sponsor Posters for pit and Sponsor Plates for Robot. Assist w order and/or pickup.
- Community outreach
- Decorate trophy case at school, etc.
- Field set construction – in January, help students build required game field elements, made mostly of wood, so our practice field closely compares to actual competition field conditions.
- Assist with completing field elements - approximately in the first 10 days of the build season (complete within a month).
- Coordinate with other Robotics teams to purchase materials and construct elements. Equitably divide up the workload among the teams.
- 624’s Safety program – team safety
- Mentor Team Student Safety Captain. Assure Safety Program is set up with goals, metrics, messaging and direct application of safety principles.
- Help prepare students/materials for safety judging at competitions
- Train students in safety and proper tool/equipment use. Head students train other students.
- Web-page– merged with item #13
- FLL (FIRST Lego League) JH robotics program for grades 4th-8th
- Mentor JH students
- Work with staff at feeder school(s) to develop the program. Competition date - first Saturday in December at CRJH.
Help at Practice Day - takes place on one day, about 4 hours in November to prepare for Katy Qualifier. Team 624 students practice acting as judges and refs. FLL teams and practice for competition. Greet and direct people where to go.
- FLL Katy Qualifier Tournament – Sat 12/1/18 at CRJH, help in an area. Team 624 hosts this event annually. event setup and/or take-down - students handle most of the work.
- concession sales
- general help
- Judge - attend training (training lasts a few hours)
- Data management/analysis
If your 624 student (or anyone you know) participated in FLL in the past, encourage them to be a mentor for a rookie team to share their knowledge and experience, so others can benefit.
- VEX Robotics
- help mentor students participating in VEX activities.
- 624 Hosts annual tournament in mid December, the Saturday at start of holiday break. Help at tournament.
- Note that students’ participation in VEX is limited to two years, so that adequate time can be spent on FRC, where more build experience can take place (tools, sensors, and higher level of technology)
- CAD – mentor students by sharing your knowledge in SOLIDWORKS , AutoCAD. Head student provides training to team.
- Computer Programming – JAVA, LabVIEW, C, C++, Python, etc.. Share your knowledge with students. Head student provides training to team.
- Robot Construction (prototype ideas, drivetrain, electronics, manipulation, and pneumatics). Share your knowledge and experience. Build Mentor. Work in coordination with the Lead Build Mentor.
- Local Logistics Coordinator (and assistants) - help coordinate parents, mentors, and students for specific events. Utilize an events guidelines checklist to cover all the elements of the event. This will cover:
- Student lead assigned and students signed up
- Coordinate school release with Dr Muskopf as required.
- Dress code set and enforced
- All Waivers and liability releases complete by all attending.
- Carpool arrangements.
- Robot(s) and support equipment identified and transportation logistics in place.
- Any Meals
- Team of adults can assist the coordinator
The items below were not in the 8/2018 pdf packet, but are included in the online form.
- Event support - provide waters to participants who can’t leave their station (build/driver). Take cooler to/from event w ice and waters. Can be a carry type cooler bag for ease. Assist as needed.
- Hair spiking - assist on the evening before event. Temporary color is applied the next morning. Green spike is for team spirit / tradition / national recognition. Teams across the country recognize us and know who we are.
- Bottled water for RSC - deliver periodically for build team and mentors. There is also a drinking fountain in the back of the building.
- Travel Arrangements - Lodging, Transportation, Chaperone coverage, See also #27
- Signup Genius - do you have experience creating a form, or are you willing to learn? Not difficult. Prior year forms can be duplicated. You can be added as administrator.
- Technical knowledge in any of the following
- Prototyping /Frame /Structures /Drivetrain /other mechanical components
- Programming (LabVIEW, Java, C++, HTML, CSS, etc.)
- Controls / Electrical / Sensors / Batteries
- Construct Field Elements / Special demonstration setups
- CAD / Solid Works / Autodesk Inventor
- Machining / Milling / Tools / Equipment
- Purchasing rep / Part and Component Research
- Banquet committee - Banquet planning overview
We greatly appreciate you taking time look at our choices and fill out the Online form
We are looking forward to the year ahead with you and your student in CRyptonite!
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