We are so excited that you have chosen to attend our school, and we welcome you to The Academy. This program was designed for students, like you, who need a new or different educational setting. Our goal is to help you develop goals, short and long term, so you can reach your full academic potential. With a “can do” attitude and a genuine behavioral effort, YOU will be SUCCESSFUL!

This handbook is designed to lay the foundation of school expectations that you can expect from us and what is expected of you. If you or your parent(s)/guardian(s) have any questions or need further information, feel free to ask. Upon completion of reviewing this handbook both student and parent/guardian will need to sign the acknowledgement and agreement form and return to your homeroom teacher.

Again, we are excited you are here. The staff at The Academy is committed to standing beside on your journey to a better you!

Meet the Staff:

Sarah Vivian- Principal

Jerrie Gunn- School Secretary/Bookkeeper

Dena Hamblin- School Social Worker

James McGuire-School Counselor

Tierelee Logan-Teacher

Kasey Tarter- Teacher

Joey Thacker- Teacher

Nathan Yandell- Teacher

Michael Gearhart- Teacher

Abbigail Dunn- Instructional Aide

Erin Ford- Instructional Aide

Robin Walls- Instructional Aide

Austin Smith-Instructional Aide

Kimberly Mays-Special Education Teacher

Elizabeth Murphy- Instructional Aide

Student Expectations

All students are expected to follow the Franklin County Public School Board Policies, the Franklin County Public School’s Code of Conduct, and the guidelines set forth in this handbook specific to The Academy.

We also expect students to:

-Attend school promptly and on a regular basis.

-Actively participate in all activities.

-Work to the best of their best of their abilities and pass academic courses with no less than a “C” average.

-Respect the rights of others.

-Take responsibility for consequences of their choices.

-Maintain self-respect and self-restraint in school situations.

-Be responsible for their personal property.

-Display appropriate bus behavior.

-Follow the directions of all Academy staff in a respectful and timely manner.

-Abide by all Academy rules and regulations at all times, including the dress code, without being reminded.

Admission and Transition

Day Treatment referrals are made by the Franklin County Judges, The Department of Juvenile Justices, Department of Child and Family Services, and local County Attorneys. Students eligibility for the Day Treatment program is as follows: male and female offenders in grades 6-12 and must be a current student in Franklin County or Frankfort High school systems.

All youth referred will be prioritized for placement within a timely manner. Upon admission to day treatment, a counselor will schedule a meeting with the parent/guardian to complete the admission process and begin the Individual Treatment Plan.

Alternative Middle and High School referrals begin at the local home school. Referrals are based on students needing a smaller class size, an opportunity for more individualized learning, or an opportunity to address social-emotional needs.

Transitions The following protocol will be used to determine students transitioning back to their home school.

Court Ordered/Adjudicated Students: Judge will make the determination that the court order be lifted.

Alternative pathway students: A recommendation will be made to the home school when:

Special Education: any student with a current IEP must be approved by the Director of Special Education. Upon approval an ARC will take place the student’s home school (unless the student is already living in the residential group home) to determine placement at The Academy.

Once a recommendation has been to the home school, collaboration with take place between home school, The Academy, student and family for a plan of successful transition. Transition will vary based on individual student needs. For students in high school, you also have an option of remaining at the Academy through graduation.

Attendance and Daily Schedule

The Academy staff can not express the importance of your child regularly attending and actively participating. The Academy follows Franklin County Public Schools district calendar. Students in the Day Treatment program are required under the mandates of The Department of Juvenile Justice and KECSAC to attend an additional 33 extended days. The extended days are open to students outside of the Day Treatment program, if approved between the family and principal.

We firmly believe school attendance is the responsibility of the student and family. Parents, all absences must be verified by telephone by 8:30 am on the day of the absence. You will also need to provide either a written note or doctor’s excuse immediately upon the return to school. If your child has a medical diagnosis that causes them to miss school regularly please contact the Mrs. Vivian or Mrs. Gunn for the paperwork to have the doctor complete. The number to the office is 502-695-6720.

School promptly begins at 8:55 am, any student arriving at 8:56 am designates a tardy. If a student arrives late or leaves early, the parent/guardian is required to sign the student in or out in the office. A student is considered tardy if any portion of the school day is missed.  

All written excuses should include the following:

-Student Name (written legibly)

-Date(s) of absence/tardy

-Specific reason for absence

-Signature of parent/guardian and phone number




CREDITS and Classification


Credits Earned








17 or more




GPA Points








70 -79






64 and below



Breakfast and lunch will be provided each day. Eligible students will receive free or reduced lunch, upon completion and return of the paperwork. Students paying for their lunches will need to keep money in their accounts.

Students at The Academy have the option of eating a school lunch or bringing a lunch from home. Lunch is not permitted to be delivered to any student. Open drink or drink containers will not permitted past check-in. Unopened drinks will not be permitted for lunch.


All students in the Day Treatment program are mandated to receive one hour of individual counseling per week and actively participate in group counseling 2 hours per week.

A school counselor is available upon request to all students in the program. All students are encouraged to set up regular counseling sessions with the counselor and participate in at least one group counseling session a week.

Students in the Day Treatment program will have regular Individual Treatment Team Meetings with their individual counselor, parent (required to attend) and other collaborative agency that may be involved with the student/family.

Upon admission to The Academy’s Day Treatment program, the assigned counselor will work with the family, student, and teachers to develop an Individualized Treatment Plan (ITP) that will be implemented immediately to address the specific goals, interventions and activities set forth by the team.

Counselors will provide a copy of ITP, 60 day review, 120 day review and 180 review to all treatment team members.  Parents will be provided copies of the completed ITP’s.

Procedures for Counseling

Individual Counseling

Group Counseling

Assessing Mental Health and Substance Abuse

Parents, anytime there are concerns regarding your child’s mental health, please call us. We can assist in locating the appropriate resources needed to ensure your child receives the best intervention possible.

During school hours, parents will be notified if there is a change in their child’s mental health and a counselor will also assess your child for safety purposes for next step recommendations.

We also can provide free urine drug screenings for your child. For students in the Day Treatment program, this is typically mandated from the judges that your child receive regular urine drug screens.

During school hours, if any staff member becomes concerned that a child is under the influence of any substance, the assigned School Resource Officer (SRO) will conduct a field sobriety test and parents will be notified.

  1. Notify student’s counselor who will meet with student.
  2. If threat is deemed serious by the counselor, the student’s parents will be notified as well as other appropriate agencies (Comp Care) or local law enforcement.
  3. The counselor will keep written documentation of conversations with student and parent notification.
  4. Staff will stay with student
  5. Student will not be allowed to leave the school
  6. No promise of confidentiality made to student
  7. Determine if student has the means to commit suicide/homicide and search for any means of doing so
  8. Remove student from class to another area.
  9. Notify Principal
  10. Notify youth of actions taken

         Other referrals for mental health evaluation for substance abuse or other mental health issues will be made by counselors in conjunction with families.


Students may not sleep in class.  Students sleeping will be assigned an appropriate

consequence.  Any fatigue due to overnight family emergencies or medication should be

reported to the principal by a parent / guardian. 

Family Involvement

In reading the handbook, you can see Parent(s)/Guardian(S), that we need your help in providing the best treatment and education for your child. You will receive weekly phone calls from the classroom staff updating you on the positive attributes of your students and also addressing any concerning areas. We welcome your feedback and presence in our building.

Dress Code

A dress code has been established at The Academy to eliminate confusion, build pride, and help students focus on their education.

Pants:   Students may wear jeans, khakis, slacks and sweatpants of any color at their natural waist.

Shorts/Skirts/Etc.:   Shorts and skirts must:

Shirts:   All shirts must:        

Shoes:  Must be worn at all times. Bedroom slippers are not permitted.

Accessories: Dangerous jewelry such as dog collars, wallet chains, belt chains, spike jewelry, etc. is not permitted. Hats, bandanas, sweatbands, and doo rags may not be worn in the building. Accessories used to keep hair back are permitted at the discretion of the Academy staff. Only glasses with a prescription will be permitted in the building. THE ACADEMY WILL NOT BE RESPONSIBLE for LOST or STOLEN accessories.

The Academy staff will strictly enforce the dress code. Students who are in violation will be subject to disciplinary action and not permitted to return to the classroom until the standard of dress is followed. If it is determined that an infraction of the dress code has occurred, parents or guardians will be contacted to bring appropriate clothing for the student to wear. If deemed necessary, parent and guardian will be called to pick up the student immediately, and the student may not return until proper corrections are made.


Students who are sixteen (16) or seventeen (17) years old who become academically

deficient or deficient in attendance shall be reported to the Transportation Cabinet for

driver’s license, permit or driving privilege revocation.

Academic and attendance deficiencies for students’ ages sixteen (16) or seventeen (17)

enrolled in regular, alternative, part-time, and special education programs shall be defined as follows:

They shall be deemed academically deficient if they have not received passing

grades in at least four (4) courses, or the equivalent of four (4) courses, taken the

preceding semester.

They shall be deemed deficient in attendance when they drop out of school or

accumulate nine (9) unexcused absences in class/classes for the preceding

semester.  Suspensions shall be considered unexcused absences.

Students whose driving permits are revoked, but later meet the statutory standards for

reinstatement, must then apply to the Director of Student Services to have their standing confirmed.  The District shall make the required report to the appropriate agency.


Students may not drive to school unless permission is granted in advance through the

administrative hearing committee, the placement committee, or the principal.   Students

who are permitted to drive must park in front of the bushes directly in front of the school.


Student safety is utmost important for all Franklin County Public School students. All students who attend The Academy will be searched by walking through a metal detector upon arrival. Each student will be given a personal clear zip pouch for their belongings that will be returned at dismissal and locked in a closet during the school day. Searches are conducted by the SRO and other staff present. Students will be asked to turn their pockets inside out, remove shoes, and open their purses.  

Random searches may be conducted when staff have reasonable suspicion that contraband has been brought onto our campus. Please refer to the contraband list below.


Students should not bring contraband on The Academy’s property. Contraband includes but is not limited to weapons, drugs, tobacco products, electronic cigarettes, personal vaporizers, and alcohol.

Before a search takes place, Academy students will be given an opportunity to declare any contraband they may have concealed. This includes hidden cell phones. If the item is not of an illegal nature, and does not pose a safety hazard or security threat, the item will be returned upon dismissal. However, if the students is found with undeclared contraband any time during the school day, the item or items will be confiscate, held by the principal, and released only to the parent or guardian in person. Depending on the severity of the item, disciplinary action may follow.

Food and Drink

Students are permitted to bring unopened water bottles. There will be no sharing of food between students. Students may also bring their own lunch and other unopened drinks in a bag with their name on them. These items will be left at the front desk.  A staff member will store these items in the refrigerator.  Staff will return these items to the students at lunch time only. After lunch period has ended, any items remaining will be thrown away or stored until dismissal.


Students are not permitted to have snacks. This includes but is not limited to gum, candy, and grocery store/gas station goods. Food is to only be consumed during breakfast and lunch times, no snack time will be permitted whatsoever. If students are using food/water bottles in a distracting manner, teachers and staff will revoke food/water (brought from outside of school) privileges.


Apex is a computer based initial credit curriculum and instruction program that

enables students to take a course that is not offered through traditional direct instruction classes at The Academy. The school administration will determine if Edgenuity  is appropriate for a particular student.  Students working on Apex are expected to work independently and remain on task the entire class period.  Any student found allowing another student to work on their account will have their Apex privileges revoked.

Emergency Procedures

For the safety and protection of youth, The Academy holds periodic drills.  When

drills are conducted, youth are expected to exit the buildings in a quiet and orderly

manner.  Students may not return to the building until instructed to do so by staff.  

Drills: will include evacuation, reverse evacuation, severe weather, earthquake, and shelter in place. Board policy requires the completion of the following drills throughout the school year:

-Evacuation-for use when conditions outside are safer than inside (i.e. fire in the building)

-Reverse Evacuation-for use when conditions inside are safer than outside (i.e. plane


-Severe Weather Safe Area-for use in severe weather emergencies

-Shelter in Place-for use in external gas or chemical leaks

-Lockdown-for use to protect building occupants from potential dangers in the building

-Drop, Cover and Hold-for use in an earthquake or other imminent danger to building


The Franklin County Board of Education has adopted  ensuring that students are not denied equal education opportunities and do not suffer harassment.  No discrimination is allowed on the basis of race, color, age, sex, religion, creed, national origin, economic status, marital or parental status, political affiliation, or disabling conditions.  

Examples of conduct and/or actions prohibited include but are not limited to:


  1. Any nicknames, slurs, stories, jokes, written materials or pictures that are lewd, vulgar or profane and relate to any of the protected categories listed above.
  2. Unwanted touching, sexual advances, requests for sexual favors, and spreading sexual rumors.
  3. Implied threats of physical violence or acts of aggression or assault based on any of the above categories.
  4. Destroying or damaging an individual’s property based on any of the above categories.

Cell Phones, Personal Items, and Telephone Use

The Academy students are not allowed to use Cell Phones during the school day, they are to be turned in and turned off during morning searches and will be returned upon dismissal. Students should not bring in large amounts of money, or personal items such as cameras, IPODS, and electronic games, or any other device deemed detrimental to the success while enrolled at The Academy. Personal items are not to be loaned, traded, or sold while on The Academy’s property. Staff members and Franklin County Public Schools are not responsible for any theft, loss, or damage to items belonging to students.

Please note, that staff will not charge cell phones.

Personal telephone use by the students, incoming or outgoing, will not be permitted. Only in cases of emergencies will staff allow the student to make a personal phone call. Parents or guardians will be notified immediately if students are too ill to remain at school.

Parents and guardians are welcome to call the school and leave messages for their child or schedule a conference to discuss their child’s progress.

If you walk out or leave the building without permission, your cell phone will be held until parents can pick up the phone before 3:20 PM.

Teacher Abuse Law

KRS 161.190 Abuse of teacher prohibited.  “Whenever a teacher or school administrator

is  functioning  in  his/her  capacity  as  an  employee  of  a  board  of  education  of  a  public school  system.”  It  shall  be  unlawful  for  any  person  to  direct  speech  or  conduct  toward the  teacher  or  school  administrator  when  such  person  knows  or  should  know  that  the speech or conduct will disrupt or interfere with normal school activities or will nullify or undermine the good order and discipline of the school.”

Medication and First Aid

All prescription and non-prescription medication must be in the original containers, must be submitted to The Academy Staff with signed permission by the parent/guardian or doctor. All medication will be dispensed by The Academy staff and may be subject to inspection. Medication must include specific dispensing directions. The directions must include:

  1. Student’s full name
  2. The amount to be taken
  3. Method by which it is to be taken
  4. Prescribing Doctor

At no time can prescription or over the counter medications be in the possession of a student.

Any injuries occurring at The Academy must be reported immediately to a staff member. First Aid can be obtained for minor scrapes and cuts. In the event that a student is more seriously injured or become ill, the parent/guardian will be notified. In non-emergency situations the parent or guardian will be requested to come and get the student.  In case of an emergency the parent or guardian will be notified and informed as to what actions has been taken.

Guests and Visitors

All guests and visitors must register in the office with our secretary.  We welcome parents!  Confidentiality of students and their information is our priority, therefore, we ask that you refrain from taking pictures of our students while in the building. 


Students may ride a school bus to and from school. Please remember, bus transportation is a vital service to both the parent/guardian and the student, and all bus rules must be followed. Bus infractions will be handled on a case-by-case basis.

Students driving to The Academy will need to obtain permission from the principal and be reviewed by a case-by-case situation.

Students who violate their opportunity of riding on the bus may receive warnings, parent calls, bus suspensions and


Tobacco/Electronic Cigarette Policy

Tobacco use, tobacco products, electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems are prohibited on The Academy and all Franklin County Public Schools property. Students may not be in possession of any of these aforementioned products. If a student is found with these products, or paraphernalia, the item(s) will be confiscated. Disciplinary action will follow.

Video Surveillance

Students shall be subjected to video surveillance on school grounds.  Evidence provided by video surveillance may be considered in student disciplinary procedures. Given the confidentiality of the students in the building, parents will not be permitted to view video footage from the school or bus.

Areas of Supervision

Students will be supervised at all times. If any student sees another student out of supervision, they are obligated to notify a staff immediately.

Building Rules

Students must enter and exit through the main entrance and may not leave the building without permission. Any student who leaves without permission will have actions taken in the following order:

  1. SRO (school resource officer) notified
  2. Parent notification

Each student is responsible for keeping  classroom and other building areas clean by picking up after themselves and respecting our school property.

Property damage will result in one or more of the following:

  1. Restitution for repair cost or replacement
  2. A charge through Juvenile Court
  3. Further disciplinary action to be determined on a case-by-case incident.

In-School Suspension

Students who violate a non-negotiable will be asked and expected to leave the classroom. The student will then be assigned to EdCats or another similar area with staff. During this time, the student will de-escalate and debrief through the completion of the behavior assessment packet. A staff member will meet with them to debrief further, if needed.

If a student obtains two or more behavioral incidents throughout the day, they will receive one full day of in-school suspension as assigned. Two offenses or non-negotiables after lunch, will result in the remainder of the school day (after lunch until dismissal) in in-school suspension, and will return to in-school suspension until after lunch the following day.

The Academy’s 3 Principles

Common Definition


Check- In





Bus/Bus Stop



Showing positive actions and speech (appropriate language) towards self and others at all times.



-Voice level 2.

-Turn off all electronics.

-Check your dress code.

-Only touch your personal items.



-Voice level 1.

-Have positive conversations free of profanity and vulgarity.




-Voice level 1.

-Line up outside door.

-Two at a time

-Use respectful language with all.

-Wait patiently in line.

-Voice level 0.


-Wash hands.

-Use time wisely.

-Keep bathroom clean.


-Pick up only your items.

-Use respectful language to all staff - including home school staff.


- Use bus drivers requested voice level.

-Stay seated.

-Use respectful language.

-Respectful language towards home school teachers and administrators




Being accountable for one’s own words, actions, thoughts, and possessions.





- Put all items in assigned area.

-Stay in line. Cooperate with search. and quickly report to classroom.     -Turn in all documents to Ms. Gunn


-Move quickly to next class.

- Have all materials ready for next class.

-Report to your assigned classroom.


-Make sure you have everything on your first visit.

-Take 1 lunch.

-Make 1 trip for lunch.

-Report messes immediately.

-Use the restroom and return to class.

-Throw away trash.

-Wait in classroom until dismissed.

-Keep arranged and assigned transportation-Follow home school dismissal procedures.


-Use positive language free of profanity and vulgarity.

-Follow posted bus expectations.

-Listen to the bus driver.

-While at home schools, stay in assigned area



Being protected from physical, verbal or emotional harm.






-Be in classroom and out of the hallway.

-Follow directions.

-Keep hands and feet to self.

-Keep hands and feet to self.

-Walk to class.


-Keep hands and feet to self.


-Stay in line.

-Keep it clean.

-Report problems to staff.

-Walk to and from class.

-Keep hands and feet to self.

-Walk quickly to assigned bus.


-Walk quickly to bus.

-Remain seated with hands and feet to self.

-Keep all of your things with you.

The Academy SWAG System

(Success with all Goals)

Phase 1: Awareness

Treatment goals will be identified at the time of placement and will include behavioral, social, and academic goals. Goals will be closely monitored by the teachers, counselors, instructional aides, and principal. Once the student has demonstrated the ability to successfully and consistently maintain the goals, the transition process will be initiated.

Phase 2- Development

During this phase the student fully understands their ITP and ILP goals and objectives and is making progress to meet the goals successfully.

Phase 3- Demonstration

During this phase, the student should have demonstrated completion of their ITP goals and treatment objectives. During the transition to the home school, the student will be expected to maintain passing grades and attendance in both schools.

Phase 1 (Awareness): 80% daily for 05 successful non-consecutive days

Phase 2 (Development): 85% daily for 30 successful non-consecutive days

Phase 3 (Demonstration): 90% daily for 30 successful non-consecutive days


  1. Inappropriate Language (No discussing charges, no discussion around  sex and drugs, no F-word, no N-word or other racial slurs)
  2. Technology Violations (no streaming or downloading music, accessing social media or email, or touching or unplugging routers or any other misuse of computers, chromebooks, or technology device.
  3. Leaving class without permission
  4. Verbal and Physical Aggression and Language /Contact

(Arguing, shadow boxing, horseplaying)

Non-negotiable= Unsuccessful day

PHASE Privileges




Board Policies

STUDENTS                                                                                                09.42811



Harassment/Discrimination is unlawful behavior based on race, color, national origin, age, religion, sex or disability that is sufficiently severe, pervasive, or objectively offensive that it adversely affects a student’s education or creates a hostile or abusive educational environment.

The provisions in this policy shall not be interpreted as applying to speech otherwise protected under the state or federal constitutions where the speech does not otherwise materially or substantially disrupt the educational process, as defined by policy 09.426, or where it does not violate provisions of policy 09.422.


Harassment/Discrimination is prohibited at all times on school property and off school grounds during school-sponsored activities. This prohibition also applies to visitors to the school who may come into contact with employees and students. (Acts of harassment/discrimination based on sex may be committed by persons of the same or the opposite sex.)

District staff shall provide for a prompt and equitable resolution of complaints concerning harassment/discrimination.

Disciplinary Action

Students who engage in harassment/discrimination of an employee or another student on the basis of any of the areas mentioned above shall be subject to disciplinary action including but not limited to suspension and expulsion.


Students who believe they or any other student, employee, or visitor is being or has been subjected to harassment/discrimination shall, as soon as reasonably practicable, report it. In each school building, the Principal is the person responsible for receiving reports of harassment/discrimination at the building level. Otherwise, reports of harassment/discrimination may be made directly to the Superintendent. Additionally, if sexual discrimination or harassment is being alleged, reports may be made directly to the District Title IX Coordinator. Complaints of harassment/discrimination, whether verbal or written, shall lead to a documented investigation and a written report. Without a report being made to the Principal, Superintendent or Title IX/Equity Coordinator, the District shall not be deemed to have received a complaint of harassment/ discrimination.

Employees who believe prohibited behavior is occurring or has occurred shall notify the victim’s Principal, who shall immediately forward the information to the Superintendent.

The Superintendent shall provide for the following:

  1. Investigation of allegations of harassment/discrimination to commence as soon as circumstances allow, but not later than five (5) school days of receipt of the original complaint A written report of all findings of the investigation shall be completed within thirty (30) calendar days, unless additional time is necessary due to the matter being investigated by a law enforcement or governmental agency.

The Superintendent/designee may take interim measures to protect complainants during the investigation.

STUDENTS                09.42811



Guidelines (continued)

  1. A process to identify and implement, within five (5) school days of the submission of the written investigative report, methods to correct and prevent reoccurrence of the harassment/discrimination. If corrective action is not required, an explanation shall be included in the report.
  2. A process to be developed and implemented to communicate requirements of this policy to all students, which may include, but not be limited to, the following:

Method(s) used shall provide a summary of this policy, along with information concerning how individuals can access the District’s complete policy/procedures and obtain assistance in reporting and responding to alleged incidents. Students, parents or guardians, as appropriate, will be directed to sign an acknowledgement form verifying receipt of information concerning this policy as part of the Board-approved code of acceptable behavior and discipline.

  1. Age Appropriate training on a periodic basis to include an explanation of prohibited behavior and the necessity for prompt reporting of alleged harassment/discrimination; and
  2. Development of alternate methods of filing complaints for individuals with disabilities and others who may need accommodation.

When sexual harassment is alleged, the District's Title IX Coordinator, as designated in the student handbook/code, shall be notified.


Within twenty-four (24) hours of receiving a serious allegation of harassment/discrimination, District personnel shall attempt to notify parents of both student victims and students who have been accused of harassment/discrimination.

In circumstances also involving suspected child abuse, additional notification shall be required by law. (See Policy 09.227.)

In applicable cases, employees must report harassment/discrimination to appropriate law enforcement authorities in accordance with law.1

Prohibited Conduct

Depending on the circumstances and facts of the situation, and within the definition of harassment/discrimination contained in this policy, examples of conduct and/or actions that could be considered a violation of this policy include, but are not limited to:

  1. Any nicknames, slurs, stories, jokes, written materials or pictures that are lewd, vulgar, or profane and relate to any of the protected categories listed in the definition of harassment/discrimination contained in this policy;
  2. Unwanted touching, sexual advances, requests for sexual favors, and spreading sexual rumors;
  3. Instances involving sexual violence;

STUDENTS                09.42811



Prohibited Conduct (continued)

  1. Causing a student to believe that he or she must submit to unwelcome sexual conduct in order to participate in a school program or activity or that an educational decision will be based on whether or not the student submits to unwelcome sexual conduct;
  2. Implied or overt threats of physical violence or acts of aggression or assault based on any of the protected categories;
  3. Seeking to involve students with disabilities in antisocial, dangerous or criminal activity where the students, because of disability, are unable to comprehend fully or consent to the activity; and
  4. Destroying or damaging an individual's property based on any of the protected categories.


District employees involved in the investigation of complaints shall respect, as much as possible, the privacy and anonymity of both victims and persons accused of violations.


Upon the completion of the investigation and correction of the conditions leading to the harassment/discrimination, any party may appeal in writing any part of the findings and corrective actions to the Superintendent.

If a supervisor is an alleged party in the harassment/discrimination complaint, procedures shall also provide for addressing the complaint to a higher level of authority.

Failure by employees to report, notify, and/or initiate an investigation of alleged harassment/discrimination as required by this policy, or to take corrective action shall be cause for disciplinary action.

Retaliation Prohibited

No one shall retaliate against an employee or student because s/he submits a grievance, assists or participates in an investigation, proceeding, or hearing regarding the charge of harassment/discrimination of an individual or because s/he has opposed language or conduct that violates this policy.

False Complaints

Deliberately false or malicious complaints of harassment/discrimination may result in disciplinary action taken against the complainant.

Other Claims

When a complaint is received that does not appear to be covered by this policy, administrators shall review other policies that may govern the allegations, including but not limited to, 09.422 and/or 09.426.

STUDENTS                09.42811




1KRS 158.156

42 USC 2000e, Civil Rights Act of 1964, Title VII

Racial Incidents and Harassment Against Students at Educational Institutions;

 Investigative Guidance (U.S. Department of Education)

U. S. Supreme Court  Franklin vs. Gwinnett County

29 C.F.R. 1604.11, Equal Employment Opportunity Commission (EEOC)

        Regulations Implementing Title VII

20 U.S.C. 1681, Education Amendments of 1972, Title IX

34 C.F.R. 106.1-106.71, U.S. Department of Education Office for Civil Rights

        Regulations Implementing Title IX

Gebser v. Lago Vista Independent School Dist., 118 S. Ct. 1989 (1998)

Davis v. Monroe County Bd. of Educ., 119 S. Ct. 1661 (1999)

Related Policies:

03.162, 03.262, 09.13, 09.2211, 09.227, 09.422, 09.426, 09.438

Adopted/Amended: 07/05/2011

Order #:         2011-2

STUDENTS                09.4281



Any student who wishes to express an educational concern or grievance shall observe the following order of appeal:

  1. Teacher;
  2. Principal;
  3. School council, where appropriate;
  4. Superintendent;
  5. Board.

The order of appeal shall not be construed to mean that students are not free to confer with the Superintendent or Board whenever they so wish. However, if the grievance concerns discipline of an individual student, the Board may, on a case-by-case basis, determine if it will hear the grievance based on whether the facts presented in the written grievance fall within its discretion or authority. If there is a question as to whether the grievance is within the Board’s discretion or authority, the Board will consult with legal counsel.


Grievance procedures shall address, but not be limited to, the conditions for filing a grievance, time limitations for the filing and the appeal of a grievance, and a process for the orderly review and appeal of each individual grievance.


Harassment/Discrimination allegations shall be governed by Policy 09.42811.

Federal law requires the District to implement separate and specific processes for responding to complaints/grievances about Title I programs and to those alleging discrimination in the delivery of benefits or services in the District’s school nutrition program.

Related Policies:





Adopted/Amended: 07/06/2010

Order #:         2010-2

STUDENTS                09.426

Disrupting the Educational Process

Behavior that materially or substantially disrupts the educational process, whether on school property or at school-sponsored events and activities, shall not be tolerated and shall subject the offending pupil to appropriate disciplinary action. For purposes of this section, behavior which disrupts the educational process shall include, but not be limited to:

  1. Conduct which threatens the health, safety, or welfare of others;
  2. Conduct which may damage public or private property, including the property of students or staff;
  3. Illegal activity;
  4. Conduct that materially or substantially interferes with another student’s access to educational opportunities or programs, including the ability to attend, participate in and benefit from instructional and extracurricular activities; or
  5. Conduct that materially or substantially disrupts the delivery of instructional services or interferes with the orderly administration of the school and school-related activities or District operations.

Other Claims

When a complaint is received that does not appear to be covered by this policy, administrators shall review other policies that may govern the allegations, including but not limited to, 09.422 and/or 09.42811, which address harassment/discrimination allegations.


KRS 158.150; KRS 158.165; KRS 160.290

Related Policies:

09.13; 09.422; 09.42811; 09.438

Adopted/Amended: 09/04/2001

Order #:         066

STUDENTS                09.422


In order to effectively participate in the democratic process as adults, students must learn to respect the rights of others and to interact with them in a civil manner. Therefore, students are required to speak and behave in a civil manner toward students, staff and visitors to the schools.

Actions Not Tolerated

The use of lewd, profane or vulgar language is prohibited. In addition, students shall not engage in behaviors such as hazing, bullying, menacing, taunting, intimidating, verbal or physical abuse of others, or other threatening behavior.1 This policy extends to any/all student language or behavior including, but not limited to, the use of electronic or online methods. Such behavior is disruptive of the educational process and interferes with the ability of other students to take advantage of the educational opportunities offered.

These provisions shall not be interpreted to prohibit civil exchange of opinions or debate protected under the state or federal constitutions where the opinion expressed does not otherwise materially or substantially disrupt the education process or intrude upon the rights of others.

Students who violate this policy shall be subject to appropriate disciplinary action.


As provided in the District Code of Acceptable Behavior and Discipline, students that believe they are victims of bullying/hazing shall be provided with a process to enable them to report such incidents to District personnel for appropriate action.

Employees are expected to take reasonable and prudent action in situations involving student welfare and safety, including following District policy requirements for intervening and reporting to the Principal or to their immediate supervisor those situations that threaten, harass, or endanger the safety of students, other staff members, or visitors to the school or District. Such instances shall include, but are not limited to, bullying or hazing of students and harassment/discrimination of staff, students or visitors by any party.

Students who believe they have been a victim of bullying or who have observed other students being bullied shall, as soon as reasonably practicable, report it.

The District Code shall specify to whom reports of alleged instances of bullying or hazing shall be made. In serious instances of peer-to-peer bullying/hazing/harassment, employees must report to the alleged victim’s Principal, as directed by Board policy 09.42811. The Principal/designee shall investigate and address alleged incidents of such misbehavior.

In applicable cases, employees must report bullying and hazing to appropriate law enforcement authorities and complete documentation as required by the District’s harassment/discrimination policies covering federally protected areas.

Other Claims

When a complaint is received that does not appear to be covered by this policy, administrators shall review other policies that may govern the allegations, including but not limited to, 09.426 and/or 09.42811. Harassment/discrimination allegations shall be governed by Policy 09.42811.

STUDENTS                09.422




1KRS 158.150; KRS 158.148; KRS 158.156

 KRS 160.290

 Bethel School District No. 403 v. Fraser, 478 U.S. 675, 106 S.Ct. 3159, 92 L.Ed.2d 549


 Tinker v. Des Moines Independent School District, 393 U.S. 503, 89 S.Ct. 733, 21 L.Ed.2d 731 (1969)

Related Policies:

03.162; 03.262; 09.13; 09.421; 09.425; 09.426; 09.4281; 09.42811; 09.438

09.2211 (re reports required by law)

Adopted/Amended: 07/05/2011

Order #:         2011-2

STUDENTS                09.14 AP.112

Notification of PPRA Rights

Distribute this notice annually to parents and students.

The Protection of Pupil Rights Amendment (PPRA) affords parents and eligible students (those who are 18 or older or who are emancipated minors) certain rights regarding conduct of surveys, collection and use of information for marketing purposes, and certain physical examinations. These include the right to:

  1. Political affiliations or beliefs of the student or student’s parent;
  2. Mental or psychological problems of the student or student’s family;
  3. Sex behavior or attitudes;
  4. Illegal, anti-social, self-incriminating, or demeaning behavior;
  5. Critical appraisals of others with whom respondents have close family relationships;
  6. Legally recognized privileged relationships such as with lawyers, physicians, or ministers;
  7. Religious practices, affiliations, or beliefs of the student or the student’s parents; or
  8. Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).
  1. Any other protected information survey, regardless of funding;
  2. Any nonemergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student (except for any physical exam or screening permitted or required under state law); and
  3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others. NOTE: If the parent/eligible student has indicated no directory information is to be provided to third parties or if the marketing activity involves provision of social security numbers, consent form 09.14 AP.122 should be used.
  1. Protected information surveys to be used with students;
  2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
  3. Instructional material used as part of the educational curriculum.

STUDENTS            09.14 AP.112


Notification of PPRA Rights

The District shall annually provide parents and eligible students notice of these rights under law in the Student Handbook, the District Code of Acceptable Behavior and Discipline, or other avenue designated by the Superintendent/designee.

The District shall also notify parents and eligible students at least annually at the start of each school year of the specific or approximate dates of the activities listed above. A new or supplemental notice shall be given as necessary to provide the opportunity to consent or opt out under the standards set forth above. Parents/eligible students who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Ave., SW

Washington, D. C. 20202-8520


STUDENTS                09.14 AP.111

Notification of FERPA Rights

Distribute this notice annually to parents and students.

The Family Educational Rights and Privacy Act (FERPA) affords parents and “eligible students” (students over 18 years of age or students who are attending a postsecondary institution) certain rights with respect to the student’s education records. They are:

  1. The right to inspect and review the student’s education records within forty-five (45) days of the day the District receives a request for access.

Parents or eligible students should submit to the school Principal/designee a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent or eligible student of the time and place where the record(s) may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or in violation of the student’s privacy or other rights.

Parents or eligible students may ask the District to amend a record that they believe is inaccurate, misleading, or in violation of privacy or other rights. They should write the school Principal, clearly identify the part of the record they want changed, and specify why it is inaccurate, misleading, or in violation of their privacy or other rights.

If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise him\her of the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

Exceptions that permit disclosure without consent include:

a.        Disclosure to school officials with legitimate educational interests. A “school official” is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility to the District.

  1. Upon request, disclosure of education records without parent/eligible student notice or consent to officials of another school district or  post-secondary institution in which a student seeks or intends to enroll or is already enrolled or to other entities authorized by law so long as the disclosure is for purposes related to the student’s enrollment or transfer.

STUDENTS                09.14 AP.111


Notification of FERPA Rights

c.        Disclosure of information to those whose knowledge of such information is necessary to respond to an actual, impending, or imminent articulable and significant health/safety threat.

4)        The right to notify the District in writing to withhold information the Board has designated as directory information as listed in the annual directory information notice the District provides to parents/eligible students.

To exercise this right, parents/eligible students shall notify the District by the deadline designated by the District.

5) The right to prohibit the disclosure of personally identifiable information concerning the student to recruiting representatives of the U. S. Armed Forces and its service academies, the Kentucky Air National Guard, and the Kentucky Army National Guard.

Unless the parent or secondary school student requests in writing that the District not release information, the student’s name, address, and telephone number (if listed) shall be released to Armed Forces recruiters upon their request.

6)        The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-8520



I have received a copy of The Academy Student Handbook.

Although the staff reviewed the handbook with me, I understand that I am responsible for reading in detail the contents of the handbook.

Student Signature___________________________________________________________

Parent Signature _________________________________________________________

Date _____________________________________