Tairangi School Finance and Property Policy

National Administration Guideline 4

According to the legislation on financial and property matters, each Board of Trustees is also required in particular to:

  1. allocate funds to reflect the school’s priorities as stated in the Charter;
  2. monitor and control school expenditure, and ensure that annual accounts are prepared and audited as required by the Public Finance Act 1989 and the Education Act 1989;
  3. comply with the negotiated conditions of any current asset management agreement, and implement a maintenance programme to ensure that the school’s building and facilities provide a safe and healthy learning environment for students.

Rationale

Tairangi School will comply with its financial and property obligations to ensure a safe and healthy learning environment.

Purpose

To maximise the benefit to students through prudent allocations and control of financial and property assets.

Guidelines

  1. The school will have written management procedures which are actively practiced and regularly reviewed for compliance.
  2. The Board will allocate funds to reflect the school’s priorities as stated in the Charter by:
  1. The Board and the School will have management procedures for monitoring and controlling expenditure:
  1. The Board will ensure that the annual accounts are prepared and audited as required by the Public Finance Act 1989 and the Education Act 1989.  The Board will have written procedures documenting this responsibility.
  2. The Board delegates management of the school’s day to day financial affairs to Education Services Ltd.
  3. The Board delegates authority to the principal to approve all expenditure within the approved budget.
  4. The Board will comply with any current asset management agreement, including the Property Occupancy Agreement.  The Board will have written procedures designated in a Property Management plan documenting this responsibility.  This will include a system for maintaining resources, furniture, furnishings and equipment.
  5. Buildings and facilities at Tairangi School will be safe and healthy.
  6. The school will comply with all current legislation regarding property.  The Resource Management Act 1991, the Building Act 1991 and the Fire Act 1991 will be included in this compliance.  The school will have a documented management process which details these requirements.
  7. The school will follow the documented 10 Year Maintenance and 5 Year Property Plans and update them each year.
  8. Compliance Reporting is documented in National Administration Guideline 2.

Conclusion

Tairangi School will have a set of implemented management procedures and Board directives which will meet all financial obligations.

Reviewed:  December 2014


MEETING THE REQUIREMENTS OF NAG 4

Key Tasks for the Finance and Property Portfolios

Tairangi School had attempted to meet the requirements of NAG 4 through the following:

Procedures

Supporting Documents

File:NAG4FinanceProperty.doc        Finance and Property Policy