Runners Information Guide, rules & FAQS

Runners Information Guide, rules & FAQS

Runner’s information and FAQs

General Information

Date

Address

Race Rules

Microchips, Wrist chips and Shoe chips

Registration Rules when you arrive at the event

Race Bibs

Cheating

Noise

Mobile phone

Team Captains

Specific Race Rules for Solo Runners on 12 and 24 Hour Races

Specific Race Rules for Pairs and Team Runners on 12 and 24 Hour Races

In case of a medical emergency on the course

ENTRIES QUESTIONS

Can I defer my entry?

Can I change my category?

How do I find out who is in my team?

Can we make changes to our team at the event?

When do entries close?

Entries for all races at the TWENTY4 event close at 23:59 on 01-08-2020

Can I enter a race at the event?

What is the age limit for the 24hr and 12hr races?

What is the age limit for the 1 lap race?

What is the age limit for the 5k race?

Will I receive any information before the race?

When will I receive my Race Pack?

Can my friend collect my Race Pack?

CAMPING / PARKING QUESTIONS

Who do I call if I have a problem on site?

How much is the parking?

Can I bring my Camper Van?

Can I bring my Caravan?

When can I arrive on site?

Is there electric hook up in the camping area?

Will there be charging points for headphones, phones etc?

Do we have to pay for camping?

How do you know who has paid for camping?

Can I reserve a camping spot?

What facilities are on-site?

Is there anywhere for Solos to leave food and drink?

Can I camp on Friday and Sunday nights?

Are cars allowed beside tents on the camping field?

Are dogs allowed?

Are generators allowed?

Are there any noise restrictions?

What do I do with my rubbish?

Can I have a BBQ?

RACE QUESTIONS

What time do the races start?

What time do the 12 & 24 hour race finish?

What is the latest time that we can start our last lap?

Do you provide food and drink for runners?

Can I run the course before race day?

Do we run together or one at a time?

Can we run together if we want to?

Can we use walking poles?

Do we have to stay within the Park during the race?

Do you have to be on the course for the full duration of the race?

What is the distance of each Lap?

What time is the Prize Giving?

Do the different races share the same course?

Is the course lit during the hours of darkness?

Can I volunteer at the event?

SAFETY QUESTIONS

Can I stop during a lap?

What is the Mandatory kit list for the TWENTY4 & 12-hour night race?

Can I wear headphones?

Why do I have to carry a phone?

Runner’s information and FAQs

It is your responsibility to read and fully understand all of the information in the Runner’s information and FAQs, which make up part of the Events rules. Below are some additional rules that you must be aware of.

General Information

Date

8th & 9th of August 2020

Address

Grafham Water Nature Reserve, Visitor Centre, Marlow Park, Grafham, Huntingdon, Cambs, PE28 0BH

Race Rules

The information contained in this document makes up part of the race rules for the event.

Microchips, Wrist chips and Shoe chips

12 & 24hr race:

Everyone on the course must be either wearing or carrying a microchip.

  • Solo Runners will be given a wrist-strap chip.
  • Pairs and team will be given a microchipped-baton.

Each lap the runners must present their chip to the panel antennas as they return to the lap transition area in the Race Village. This will be explained in the race briefing.

All runners in the 1k, 5k and The Graffalap will be given a bib-mounted chip which they must attach to the front of their body.

Registration Rules when you arrive at the event

All teams must sign in, register and collect their race numbers and microchips. Your team captain or representative is responsible for checking your team’s details are correct and your team is entered into the correct category.

Race Bibs

Every participant in the event must wear a race number at all times.

You must advise us before the event if you have any medical conditions or allergies we should be aware of, and also write these details on the back of your race number.

For the 12 and 24 Hour Relay Races, all runners must carry a microchip at all times (including solo runners). If you or your whole team are off the course taking a break, you must leave your microchip at the start / finish area.

Each runner must complete at least one lap during the 24 hours for your teams score to count.

You can run as many consecutive laps as you want to safely.

All participants must carry a light during the hours of darkness. You can carry your torch, but we strongly recommend a head torch. Please make sure your torch is fully charged or you have spare batteries as runners seen on course during the hours of darkness without a fully working torch will be disqualified.

Cheating

Cheats are not welcome in this race. Anybody caught taking shortcuts, cutting corners, substituting unregistered runners and any other forms of cheating will be instantly disqualified with the whole team.

Noise

All participants must agree to make as little noise as possible between 11.00pm and 7.00am, this is the event “quiet time” and people wanting to sleep must be allowed to do so.

Mobile phone

It is mandatory to carry a mobile phone (please See mandatory Kit list below. Please ensure your phone number is registered with your team captain.

  • For the purpose of supporting each other, please input the following numbers into your phone’s memory in case of emergency:
    Race control mob number: 07444 029661
  • Back-up contact number 1: 07393 182830 (please try Race control first)
  • Back-up contact number 2: 07968 720442 (please try Race control first)

Team Captains

It is the team captain’s responsibility to:

  • Raise any concerns regarding their teams runner’s welfare.
  • Ensure that Race HQ are notified of any withdrawal immediately.
  • Ensure that race numbers are logged and managed.
  • Ensure organisers have the name and phone number of each runner on course at any one time and notify us of any medical issues.

Specific Race Rules for Solo Runners on 12 and 24 Hour Races

You must complete at least one whole lap to qualify for an official time, lap score and finishers medal. You can take as many breaks as you want for as long as you want, but you must enter and exit the course at the start and finish area and leave your Microchip at the race HQ so we know who is on the course and who is not on the course.

 

Specific Race Rules for Pairs and Team Runners on 12 and 24 Hour Races

Each member of your pair or team must complete at least one whole lap to qualify for an official time, lap score and finishers medal. You can only swap runners inside the official start and finish area. Every runner on the course must carry a microchip and there will be one microchip per team. If your team decides not to run for a period of time, you must enter and exit the course at the start and finish area and you must leave your microchip at the race HQ so we know who is on the course and who is not on the course.

In case of a medical emergency on the course

If you see another runner on the course who is in distress, it is your responsibility to stop and help this other runner. If you run past somebody who is in serious medical difficulty without offering to help, you and your whole team will be disqualified from the event.

We will have trained medics at the start finish area, and a mobile response team on the course at all times over the 24 hour period. If you see another participant in distress it is your responsibility to raise the alarm and contact your nearest race steward who will radio for help.

ENTRIES QUESTIONS

Can I defer my entry?

Please see our Defer & Transfer Policy here.

Can I change my category?

Please email info@sublimeracing.com if you wish to change category. We will do our best to help.

 

How do I find out who is in my team?

If you are a team captain, you can do this online by logging in to your profile. Team members please contact your team captain.

 

Can we make changes to our team at the event?

You may be able to make changes to your team at the Event. However, we would prefer any changes to be made at least 7 days prior to race day. Changes made at the Event will be subject to a £10 admin fee.

 

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When do entries close?

Entries for all races at the TWENTY4 event close at 23:59 on 01-08-2020

Is this event suitable for wheelchair racers?

Unfortunately, the terrain is not suitable for wheelchair racers. Please email info@sublimeracing for a detailed description of the course. We are unable to take WCRs in races where we have open road sections for insurance reasons.

Can I enter a race at the event?

No, We do not take entries at the event.

Can I run with a buggy?

No, our insurance prohibits us from having buggies in our races.

Can I run with a dog?

No, our insurance prohibits us from having dogs running in our races.

What is the age limit for the 24hr and 12hr races?

The age limit for the 24 hr and 12 hr races is 18 years.

What is the age limit for the 1 lap race?

The minimum age requirement for the 1 lap race is 16 years. 

What is the age limit for the 5k race?

The minimum age requirement for the 5k race is 11 years.

Will I receive any information before the race?

We will send you detailed information by email around one week prior to the race. We will also email you with important updates and information at various times before the event. If you are not receiving our emails, please check your junk folder or contact us as you may have entered an incorrect email address when you entered.

 

When will I receive my Race Pack?

Race Packs must be collected at the event from the Race Control marquee. Registration for each race is as follows:

The 24 hour race registration

9am to 11am on Saturday morning.


The 12 hour night race registration

6pm to 8pm on Saturday evening.

The 5k multi terrain race registration

12pm to 2pm on Saturday afternoon.

The 1K Budding Athletes race registration

7am to 8am on Sunday morning.

The 10k+ multi terrain race registration

7am to 9am on Sunday morning.

The race packs will include your bib and chip. Ultra race packs (Sublime TWENTY4 24hr & 12hr Night races) will also include your camping wristbands.

Can my friend collect my Race Pack?

Yes, providing they have a copy of your pre-race email with them, displaying your race pack number.

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CAMPING / PARKING QUESTIONS

Who do I call if I have a problem on site?

Race control mob number: 07444 029661

Back-up contact number 1: 07393 182830 (please try Race control first)

Back-up contact number 2: 07968 720442 (please try Race control first)

How much is the parking?

TBC.

Can I bring my Camper Van?

TBC

Can I bring my Caravan?

TBC

When can I arrive on site?

Entry to the site is planned to be from 2pm on Friday 7th August 2020. Any change to this will be communicated via email. You can collect your race pack, which includes your camping wristband, during the times listed above from race control. Out of these hours, there will be a single collection point; if this is unattended, please call one of the following numbers to arrange collection:

Race control mob number: 07444 029661

Back-up contact number 1: 07393 182830 (please try Race control first)

Back-up contact number 2: 07968 720442 (please try Race control first)

 

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Is there electric hook up in the camping area?

No, there is no hook up for campers or camping. There will be electricity points available for charging head torches and mobile phones in race control. These will be allocated on a first come first served basis and only for low amp use.

Will there be charging points for headphones, phones etc?

There will be electricity points available for charging head torches and mobile phones in race control. These will be allocated on a first come first served basis and only for low amp use.

Do we have to pay for camping?

Camping is free for participants of the Sublime TWENTY4 24 hour race and the 12 hour night race.

Camping is not free for the 10k+, 5k or 1k participants.

Friends and Family can enjoy the event as well. Extra adult camping wristbands are available at £20 per adult, extra child camping wristbands (under 16 years old) can be ordered free of charge. Each camper must be wearing a wristband. The campsite warden will report unpaid campers to Race Control.

How do you know who has paid for camping?

Each tent will have a camping license tag which must be displayed. This is specific to the runner’s race number. Anyone reported staying in a tent without a wristband will result in the runner (and team) being disqualified.

Can I reserve a camping spot?

TBC

 

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What facilities are on-site?

On-site there will be toilets, hot showers, hand wash stations, water taps (you will need to boil the water from our on-site taps before drinking as a precaution), restaurant food and drink stalls and a licensed bar. There are no electric hook ups.

 

Is there anywhere for Solos to leave food and drink?

There will be a table on the run course by the start line for solo runners to leave supplies if they wish (left at your own risk).

 

Can I camp on Friday and Sunday nights?

Provisionally Yes (TBC). Your camping pass, gives you access Friday evening to Monday morning. Please note there will be reduced facilities on Sunday night (catering, retailers, showers etc). There will be toilet facilities.

Please collect your race pack from Race Control when you arrive to ensure you have your wristband. If you are arriving outside of the race pack collection times, please come to the designated early collection desk or alternatively, call one of the following numbers if this is unattended.

Race control mob number: 07444 029661

Back-up contact number 1: 07393 182830 (please try Race control first)

Back-up contact number 2: 07968 720442 (please try Race control first)

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Are cars allowed beside tents on the camping field?

This will depend on the amount of camping bookings.  It is likely that we will ask for cars to be left in the car park area directly opposite the campsite. You will be allowed to take your car to the campsite to unload your camping equipment. We ask you to drive with extreme caution on the camping fields at all times.

 

Are dogs allowed?

Dogs are allowed on site but must be kept on a lead at all times and MUST be cleared up after.

Dogs are NOT allowed on the run course.

Dogs must be quiet and not cause disruption to other campers.

Please note:

Please think carefully before bringing your dog. Noisy or disruptive dogs will result in the owners (and or team) being disqualified.

 

Are generators allowed?

Generators are not allowed by campers. (Please note: there will be generators running to power the on-site facilities for the duration of the event so please avoid these areas if you don’t want to hear them).

Are there any noise restrictions?

Yes, There will be a noise curfew from 11.00pm each night to 7am, which will be strictly enforced for the comfort of everyone sleeping. Noisy or disruptive behaviour will result in the offenders (and or team) being disqualified.

What do I do with my rubbish?

There will be large skips for campsite rubbish near the entrance to the main field and we ask you to ensure that your rubbish is put in these before you leave, or take it home with you. Please do not leave rubbish of any kind on the field; livestock will be back in the fields after the event. Please bring bin bags.

We would very much appreciate your assistance in removing your own litter and waste from the site. Thank you.

 

Can I have a BBQ?

Yes, providing it is safe to do so and you have carefully read the Barbeque guidelines. Failure to comply with the Park’s guidelines, will result in you being asked to leave the Park.

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RACE QUESTIONS 

What time do the races start?

Sublime TWENTY4 - 24 hour race - 12:00 Midday, 8th Aug 2020

5k multi-terrain race - 15:00, 8th Aug 2020

12 hour night race - 21:00, 8th Aug 2020

1k multi-terrain children’s race - 09:00, 9th Aug 2020

1 lap multi-terrain race - 10:00, 9th Aug 2020

What time do the 12 & 24 hour race finish?

The 12 hour night race will end at 09:00am on 9th of August. Only laps that are completed by this time will count.

The 24 hour race will end at Midday 9th of August. Only laps that are completed by this time will count.

What is the latest time that we can start our last lap?

You will be allowed to start a new lap right up until the end of the race, however only laps completed by the end of the race will count towards your total lap count.

Do you provide food and drink for runners?

There will be drinking water in 500ml bottles available at the finish line and at the water station approximately halfway around the lap. We will be providing some basic food for runners as you pass through lap transition area, such as jam & peanut butter sandwiches, crisps, mini sausage rolls, flat cola etc but please also ensure that you are able to cater for yourself too.

Can I run the course before race day?

You can run some of the course before race day.

Do we run together or one at a time?

If you enter the TWENTY4 24 hour race or the 12 hour night race as a pair or team, you will work as a relay team having one person on the course at any point in time. Your team will only have one baton which will be handed to the next runner as you complete your lap.

Can we run together if we want to?

No, only one person per team is permitted on the course at any point in time for safety reasons. We have no way of knowing who is on course if you are not the official baton carrier. Anyone entering the course without their baton, will be doing so at their own risk and will not be covered by the event’s insurance.

Can we use walking poles?

Yes.

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Do we have to stay within the Park during the race?

No, you may leave the park at anytime that you are not actively lapping. You must not under any circumstances leave the course during an active lap. This will cause safety and search procedures to be activated and will lead to disqualification.

Please see the CAMPING / PARKING QUESTIONS for details of parking charges.

Do you have to be on the course for the full duration of the race?

No, you can stop between laps as many times and for as long as you wish. You must not under any circumstances leave the course during an active lap. This will cause safety and search procedures to be activated and will lead to disqualification.

What is the distance of each Lap?

Each lap of the 12hr, 24hr and 1 lap races is approx 8.5m with a full event village half way.

What time is the Prize Giving?

The Prize Giving for the 5k will be at 16:00 on Saturday the 8th of August.

The Prize Giving for all other races will be by 13:00 on Sunday the 9th of August.

Do the different races share the same course?

The 12hr, 24hr and 1 lap races all run on the same course except for the start finish area.

The 5k race uses some of the same course and shares the 1 lap finish area.

The 1k race does not use any of the course but does share the 1 lap start finish area.

You can view all of the courses on the TWENTY4 website.

 

Is the course lit during the hours of darkness?

No, it is mandatory for all runners to have active head torches during the hours of darkness.

Can I volunteer at the event?

Yes please. We welcome volunteers and value them hugely. You can register on our website.

 

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SAFETY QUESTIONS 

Can I stop during a lap?

No, It is fine to walk or take a few mins break to regroup but it is important that anyone who starts a lap (checks out with their chip), completes the lap before stopping for any lengthy break. Failure to check out of the lap (or notify Race Control that they have stopped) will result in a search and rescue attempt. Please do not start a lap if you feel that you may not be able to complete it.

If you are feeling unwell or need to stop during a lap please call our Race control on:
Race control mob number: 07444 029661

Back-up contact number 1: 07393 182830 (please try Race control first)

Back-up contact number 2: 07968 720442 (please try Race control first)

And notify the next 3 runners that pass you to alert the next medical check point. We will come and assist you.

 

What is the Mandatory kit list for the TWENTY4 & 12-hour night race?

All runners must carry (which fits nicely into a flipbelt)

  • Foil blanket
  • Whistle
  • Mobile phone - please save race control numbers:
  • Race control mob number: 07444 029661
  • Back-up contact number 1: 07393 182830 (please try Race control first)
  • Back-up contact number 2: 07968 720442 (please try Race control first)
  • During the hours of darkness all runners must wear a head-torch. Anyone seen on the course during the hours of darkness without a working headtorch will be disqualified.

 

Can I wear headphones?

Our England Athletics approved headphones policy can be viewed here:

We advise open-ear bone conduction headphones so that you can hear other runners around you and our Race Makers’ instructions. This race is on closed roads so headphones may be worn.

Sublime Racing recommends Aftershokz headphones.

Why do I have to carry a phone?

If you see another runner on the course who is in distress, it is your responsibility to you to stop and help them and to call race control to action medical assistance. (or 999 if you feel it is a medical emergency)
Failure to assist a fellow competitor who is in serious medical difficulty will result in you and your team being disqualified from the event. We will have full medical support at the start finish area, and a mobile response team on the course at all times over the 24 hour period.

 

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