POLICIES AND PROCEDURES OF THE BALTIMORE FLAMINGOS RUGBY FOOTBALL CLUB
Baltimore Flamingos Rugby Football Club (BFRFC) is an inclusive athletic organization dedicated to promoting participation, knowledge, and skill in the sport of rugby football. We create a diverse environment that is open and welcoming to all people. The organization’s focus is on the underserved populations that include gay, bisexual and transgender communities, but does not exclude participation by any individual who supports the mission of the organization.
The organization seeks to serve the LGBTQ Community by offering an inclusive, organized, athletic environment in which to play rugby.
BFRFC is a charitable and educational organization, in support of this, the organization shall conduct educational and practical events that further the participation in the sport of rugby football.
The BFRFC endorses the following values: personal responsibility; good sportsmanship; honesty; respect for teammates, coaches, game officials, and opponents; fairness; inclusiveness, diversity and teamwork. We believe that rugby is an amazing game that should be played for fun and the challenge of competition. We hope that the BFRFC program builds the foundation for a life-long love of the game. The BFRFC believes that it is important that players, coaches, club supporters, representing the Club provide positive examples of behavior both on and off the field. For this reason the following code has been developed for coaches, players, and club supporters.
Actions by coaches, players and core volunteers that are felt to be in violation of these codes of conduct should be brought to the attention of the Baltimore Flamingos RFC Board of Directors. The team member, board member, or coach should be contacted to begin review of the incident. Confidentiality of the individual(s) will be preserved to the greatest extent possible.
This policy memorandum sets forth the member dues payment schedule for each season. The dues structure shall be updated annually, as necessary, to meet financial goals and obligations.
$80 per season
Payment due two weeks after player begins training, and prior to first match.
This policy memorandum sets forth the process and policy all board members of the Baltimore Flamingos Rugby Football Club to manage Club funds provided by its members, sponsors, and donors. As a 501(c)(3) organization, the Baltimore Flamingos RFC shall manage and report financial activities as required by the US Internal Revenue Service.
The following are positions that can be or are currently used by the Board of The Baltimore Flamingos Rugby Football Club. The following positions do not indicate a current position on the team, but a position that can be used based off the needs of the Board, and therefore are subject to change
I. Match Secretary
Match Secretary, an officer position reporting to the executive Secretary, manages match related scheduling, set up, take down, and score reporting. This encompasses (see above, or) pitch related, equipment related, conference related, and non conference related match scheduling.
II. Social Secretary
The social secretary acts as main source of outward communication for the team in social media, posting on Facebook, Twitter and Instagram. The goal of the social secretary is keeping a regular, ongoing and positive presence for the team in social media, in order to grow the fan base and recruitment. Posts include, but are not limited to, game updates, social events, photos, special announcements and player profiles.
III. IGR Representative
The IGR Representative serves as a liaison between IGR and the Board to keep the organization updated on all news related to IGR.
The BFRFC values its diversity and inclusiveness, and in support of those values, declares that bullying, discrimination, physical or verbal abuse and sexually harassment are strictly forbidden. The BFRFC will not tolerate any victimization based on race, color, religion, national origin, sex, age, gender identity, gender expression, sexual orientation, disability or citizenship. This policy applies to any behavior that occurs between members or that occurs at any gatherings associated with the organization, such as games, fundraising events, or team-sanctioned leisure activities.
Victimization refers to acts which are reasonably perceived as offensive by the person or persons exposed to them.
Bullying is a form of victimization. It may include ignoring or excluding someone from social interactions, withholding information or speaking ill of someone. Actions may be physical, verbal or non-verbal and communication can be in person, written or electronically transmitted.
Sexual harassment is another form of victimization and involves unwanted behavior of a sexual nature or other behavior based on gender identity, gender expression, sexual orientation or sexual behavior or the perception of any of these.
In order to prevent bullying, discrimination, physical and verbal abuse, and harassment, the BFRFC will take the following measures. All members will be informed of the harassment policy and will be provided with a copy for their review, either electronically or in print. Further, all members are committed to fostering an environment free of all forms of harassment and victimization.
If any member sees any actions or communications that they believe may violate the BRFC Harassment Policy, they will take the following steps:
1. Write down or record any actions that are perceived as offensive, especially if a member feels interceding directly could be unsafe.
2. Contact either the President and/or Vice President and report the incident.
If an incident of possible harassment is reported to the President or Vice President, they will take the following steps to address the situation:
1. Speak with to the member that has allegedly been harassed so that they can describe the experience or incident.
2. Ensure that the member gets appropriate help and support quickly.
3. Speak with the person alleged to be engaging in harassing behavior.
4. Determine if the Harassment Policy is likely to have been violated
5. If there has been a violation of the policy, make a determination of what sanctions or penalties most appropriately address the conduct that violated the policy. When making a determination to penalize or sanction someone for the violation of the Harassment Policy, consideration will be given to the nature of the harassment or victimization, the role of the harasser (ie. member, coach, supporter), the harasser’s history with the organizations and the existence of similar behaviors in the past.
Baltimore Flamingos RFC exists for its members. We expect that our athletes not only try to perform at their highest level in training and competition, but that good behavior and sportsmanship are displayed in all situations. Each player must affirm the following Code of Conduct.
I have read the above statement and agree to fulfill the Player Code of Conduct to the best of my ability:
Player Name – Please Print