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Risk Assessment: COVID-19
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The Bournemouth School of English

Risk Assessment (COVID-19)

Operating procedures for reducing risk and working with confidence

Written by:

Matt Uphill, Director of Studies, in consultation with all members of staff.

Approved by:

All members of staff

Applies to:

All members of staff

All students

All homestay providers

All group leaders

Context:

The Bournemouth School of English recognises its responsibility to safeguard the wellbeing of its students, staff, and the wider community.  

Last updated:

28th July 2020

To be reviewed:

Weekly

BACKGROUND

Government legislation is changing around how businesses can ‘return’ to continue their services. While the immediate reaction of many schools and organisations will be to reopen as soon as possible, it is highly likely that the workplace environment for the next period will be anything but “business as usual” – not just for our school but also teachers, students, administrative staff, homestay providers, agents, and suppliers. It is likely that many of the COVID-19 controls put in place during the crisis will remain in place for some time, or only be partially lifted..

This pandemic has had an impact on our lives in many different ways, meaning that the risk assessments and working practices carried out prior to COVID-19 are no longer sufficient. Lessons need to be learnt and we may need to adapt and change our operating procedures, policies, and practices. Therefore, it may be prudent to reflect on our options before we consider reopening. This checklist aims to list some of the issues that we will need to consider prior to reopening.

A key aspect in creating this risk assessment is to involve everyone in the process by asking them what it means in their specific context. It is only by consulting with all stakeholders in an open and thoughtful dialogue that we will be able to manage the risk and feel confident in reopening the school. We have asked all members of staff to consider their specific role and how this document relates to them. This could be proposals to manage / control the virus, or ways to implement the changes. This is by no means a finished document and should not be regarded as such, rather it is dynamic and under constant review.

If you have any questions, please feel free to email office@bsenglish.co.uk for further clarification. You can also follow these links for up-to-date government advice on working safely during the Coronavirus  and guidance for schools: Coronavirus.

Level of Risk Matrix

Some of the areas we need to think about are fairly generic and have become almost second nature as we have adapted to the Covid-19 crisis. However, there are also a number of specific risks relating to our industry and our school. We cannot eliminate risk as it is part of our daily lives but we can think about how severe the exposure may be and also how likely it is to occur.

Likelihood of occurrence

Very Unlikely

Little or no chance of exposure

Unlikely

A rare combination of factors required for exposure

Possible

Not certain to happen but an additional factor may result in exposure

Probable

More likely to be exposed than not

Severity of exposure

Minor: Brief exposure / under 16 years old

CARE

(1)

CARE

(5)

CARE

(9)

CAUTION

(13)

Moderate: Prolonged (over 15 minutes) or repeated exposure / over 16 with no health conditions

CARE

(2)

CARE

(6)

CAUTION

(10)

ALERT

(14)

Serious: Prolonged and repeated exposure / moderate risk (clinically vulnerable)

CARE

(3)

CAUTION

(7)

ALERT

(11)

STOP!

(15)

Major: Close contact or bodily fluid contamination / high risk (extremely vulnerable)

CAUTION

(4)

ALERT

(8)

STOP!

(12)

STOP!

(16)

Section 1:Cleaning

“We are still learning about this new coronavirus, but it is likely that one way it spreads is through contaminated surfaces. Frequently cleaning surfaces should help.”

— Daniel M. Parker, PhD, Assistant Professor in the Department of Epidemiology at the University of California, Irvine

The risk from COVID-19 following contamination of the environment decreases over time but it is not yet clear at what point there is no risk. However, studies of other viruses in the same family suggest that, in most circumstances, the risk is likely to be reduced significantly after 72 hours. However, one thing we can do to reduce the risk of contamination further is to clean surfaces with household disinfectant.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - General

● Students

● Group leaders

● Staff

● Visitors

  • Frequent cleaning of keyboards, mouse, light switches, door handles, desks, chairs, whiteboards, shared teaching resources.

  • Regular cleaning

  • Wipe-down of classroom desks after each class.

  • Stockpiling of antibacterial wipes, hand sanitizer, hand soaps, disinfectants, paper towels, tissues, rubber gloves, toilet rolls.

  • Tissue bins emptied twice a week or when full.

Staff

Viral Transmission -After suspected case

● Students

● Group leaders

● Staff

● Visitors

  • Cleaning of public areas in the usual way (disinfectant). All surfaces to be cleaned.

  • Areas where symptomatic individuals have been held will be closed to others then cleaned and disinfected.

 

  • Surfaces which symptomatic individuals have been in contact with will be cleaned and disinfected.

  • Areas where symptomatic individuals have passed through will be cleaned.

  • If an area has been heavily contaminated with bodily fluids, cleaning staff will use protection for the eyes, mouth and nose, as well as wearing gloves and an apron.

  • During shifts, cleaning staff will wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning.

Staff


Section 2:Hand-washing & Hygiene

‘Every nurse ought to be careful to wash her hands very frequently during the day. If her face, too, so much the better.’

-Florence Nightingale, Notes on Nursing (1860)-

Hand Hygiene is one of the most effective actions you can take to reduce the spread of pathogens and prevent infections, including the COVID-19 virus. We have heard a lot recently about how to wash our hands properly, and, while it is not essential to sing ‘happy birthday’ at the time, neglecting such a simple step could have a serious impact.  Reminders about when and how to practice good hand hygiene will play  a critical role in preventing infection.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

  • Staff and students will be reminded to wash their hands for 20 seconds more frequently than normal, including on arrival, before and after eating, and after sneezing or coughing. This guidance may help; How to wash your hands - NHS 

  • Antibacterial hand sanitiser and cleaning stations will be provided throughout the school.

  • Staff will clear workspaces and remove waste at the end of a shift.

Posters

Staff

Viral Transmission - Cash handlers

 Students (in particular)

● Group leaders

● Staff (admin staff in particular)

● Visitors

  • Provide cash handlers with disposable gloves and sanitiser.

  • Gloves should be treated like your hands. Do not touch face, mouth, nose or eyes while wearing gloves, follow ‘DON’ and ’DOFF’ protocols below and replace frequently. This information sheet may be useful; How to put on and remove PPE - NHS

staff

Viral Transmission - Smokers

● Students

● Group leaders

● Staff

● Visitors

  • Advise smokers to wash their hands thoroughly before and after smoking or handling cigarettes to prevent any cross-contamination from hand to mouth.


Section 3:PPE and Face Coverings

“Decision makers (should) adopt a risk-based approach when deciding in which settings and circumstances non-medical masks should be used in the community.”

-World Health Organisation (June 2020-)

First of all, it is important to distinguish between PPE and face coverings as their purpose is wholly different. PPE (gloves, aprons, visors, and surgical masks) is designed to protect the user from infection, whereas face coverings are used to reduce transmission of infection. Interestingly, COVID -19 is no longer categorised as a high as a high consequence infectious disease and therefore enhanced PPE is not recommended by the Department for Education for school settings. While there is currently no specific guidance provided by the UK Government on PPE and face coverings in adult training environments, guidance for workplaces can be adapted for our context: ‘When managing the risk of Covid-19, additional PPE beyond what you usually wear is not beneficial. This is because Covid-19 is a different type of risk to the risks you normally face in a workplace, and needs to be managed through social distancing, hygiene and fixed teams or partnering, not through the use of PPE. An exception, however, is where a symptomatic child is being supervised by a staff member, in which case a fluid resistant surgical mask and disposable gloves and apron should be worn if 2 metre social distancing cannot be maintained.

On face coverings, there is no definitive evidence in favour of the effectiveness of wearing them in reducing transmission rates, and the Department for Education states that they are not required in a school setting. Any positive impact may be undermined by face touching, moisture gathering in the mask, and reusable coverings not being cleaned. However, the UK government has recently changed its requirement for face coverings on public transport.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

  • PPE (surgical mask, apron, gloves) will be worn if a member of staff is required to take care of someone displaying symptoms of COVID-19 and where a 2-metre distance cannot be maintained.

  • Face coverings will not be mandatory in class but will be allowed out of personal choice.

  • Face coverings will be mandatory in public spaces where close contact is likely - corridors, stairways


Section 4:Ventilation

“ Opening windows and blinds to improve airflow and increase natural light are some of the simple steps employers, building managers and workers can take to help reduce the spread of COVID-19 in offices and other workplaces,

-Davis, CA (April 2020) -

We do not currently have air conditioning systems at the school but we do have windows and doors. Since we know that poor ventilation in confined indoor spaces is associated with increased transmission of respiratory infections, it seems reasonable to want as much free flowing air as possible.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

  • Windows and doors will be assessed prior to reopening to ensure sufficient ventilation.

  • Windows will be kept open during school hours to aid ventilation.

  • Doors will be propped open where this does not compromise fire safety or safeguarding.

Section 5: First Aid

I think it's good for everybody to know CPR. It's good for me, because I get to live.

Jeff Wilson-

How can you give socially distanced CPR? What happens if all your first aiders need to stay at home? With the prevalence of the COVID-19 pandemic, these questions have become an important consideration in thinking about how we can operate safely for everyone in the school.    

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Lack of First Aid Provision

● Students

● Group leaders

● Staff

● Visitors

  • Adequate first aid cover will be arranged.

Viral Transmission - During First Aid

● Students

● Group leaders

● Staff

● Visitors


Section 6:Fire & Evacuation

“On return to a premises it may be necessary to review and update the premises FRA to ensure it is current and reflects the way the premises is operating, with the risk from fire assessed against the risk from COVID-19”

  • National Fire Chiefs Council-

Fire safety should be maintained and clarified to everyone who enters the building. It may seem logical that opening a door for ventilation to reduce the spread of infection is the right thing to do, but this has to be balanced against the threat of fire and smoke spreading when a fire occurs.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

  • Social distancing rules do not apply during evacuation. The first priority is to get out of the building.

  • Social distancing will be maintained at the assembly point.

  • Doors will not be propped open with fire extinguishers.

  • Fire doors will not be propped open.


Section 7: The Physical Environment

"Be open to adjustments. There's nothing about this current moment in history that allows for stubbornness."

- Unknown-

We will need to look at every area of the school to assess what measures can be put in place to reduce the risk of transmission. As we start the long road back to our new normality, it is important that our work spaces adhere to social distancing measures to enable the school to function fully again. In our context, a Victorian style building comes with both positives and negatives; larger rooms with high ceilings and big windows but also single stairways and narrow corridors.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - Car Park

● Students

● Group leaders

● Staff

● Visitors

  • Signage & markings will be put on the car park ground to encourage social distancing while people are waiting to enter the building.  

Viral Transmission - Entrances & Exits

● Students

● Group leaders

● Staff

● Visitors

  • Arrival / departure times will be staggered to reduce crowding in and out as  necessary.

  •  Lunch times/break times will also be staggered to reduce contact between students within the school as necessary

  • Separate entry and exit points will be implemented. Entry will be through the main entrance and exit will be through the side fire doors when necessary

  • A  desk will be installed inside the main entrance, which will be manned at the start of the day and at break times to manage the flow of arrivals, and direct people to the relevant locations within the school.    

  • At other times, the front door will be locked and access will be controlled by the main office.

  • The side fire doors will be locked apart from break times and will be opened by a member of staff when necessary.

  • The area immediately outside the side fire doors will become the smoking area and signage will be put up to encourage social distancing when necessary.

  • Hand cleaning facilities will be provided at entry and exit points.

Viral Transmission - Main Hallway

● Students

● Group leaders

● Staff

● Visitors

  • Signage will be put up to encourage social distancing and increased hand washing and hygiene.

  • A  desk will be installed inside the main entrance, which will be manned at the start of the day and at break times to manage the flow of arrivals, and direct people to the relevant locations within the school.    

Viral Transmission - Reception

● Students

● Group leaders

● Staff

● Visitors

  • Each person will use their own desk and hot desking will not be allowed.

  • The desk opposite the door  will be moved forward to physically restrict access to the office.

  • A perspex screen will be installed on the front office desk.

 

  • Class folders will be removed and teachers will keep them.

Viral Transmission - Corridors

● Students

● Group leaders

● Staff

● Visitors

  • The table with sim cards (opposite the boiler) will be removed.

  • The vending machine and the coffee machine will be switched off and will not be used to avoid contact points.

  • The tourism leaflets will be removed.  

Viral Transmission - Coffee Room

● Students

● Group leaders

● Staff

● Visitors

  • Seating and tables will be reconfigured to maintain spacing and reduce face-to-face interactions.

  • It will initially be used as a large ‘social space’ where social distancing can be maintained.

  • A desk will be set up for Management staff to monitor / control the side fire doors, and conduct tutorials, meetings as necessary.

  • Computers will be used by a booking system. The office will keep track of which computers have been used and when, ensuring at least 72 hours between use .

 

  • Overflow work spaces will be set up for teachers if there is no space in the staff room.

Viral Transmission - Staff Room

● Students

● Group leaders

● Staff

● Visitors

  • One person per desk (4 people in the staffroom). Overflow workspace will be provided in the coffee room.

  •  Social distancing will be maintained during teacher meetings.

  • Limits will be put on the amount of shared resources (eg. course books) that can be taken home.

  • Teachers will be encouraged to prepare lessons at home.

  •  Sharing of stationery and other equipment will be reduced.

  • Shared materials and surfaces ( tables, guillotine handles) will be frequently cleaned and disinfected.

Viral Transmission -

Staiways

● Students

● Group leaders

● Staff

● Visitors

  •  Lunch times/break times will  be staggered to reduce traffic on the stairways.

  • Classrooms will be chosen to minimise traffic on the stairways.

  • ‘Gifts / mementos will be removed from the shelves next to the upstairs toilet.

Viral Transmission - Upstairs Office

● Students

● Group leaders

● Staff

● Visitors

  • The upstairs office will initially not be used.

Viral Transmission - Store Room

● Students

● Staff

  • Entry to the storeroom will be strictly limited to authorised personnel.

Viral Transmission - Toilets (old side)

● Students

● Group leaders

● Staff

● Visitors

  • All towels will be removed.

  • Paper towels will be provided where there is no hand drier.

  • Two people will be allowed in the toilet at any one time and signage will be put up to as a reminder.

  • Urinal in the gent's toilet will be taped off.

  • Sink in the gent's toilet will be taped off.

 

Viral Transmission - Toilets (new side)

● Students

● Group leaders

● Staff

● Visitors

  • All towels will be removed.

  • Paper towels will be provided where there is no hand drier.

  • Lights in the toilets will be left on to avoid contact with the cords .

  • One person will be allowed in the toilet and signage will be put up to as a reminder.

Viral Transmission - Classroom 1

● Students

● Group leaders

● Staff

● Visitors

  • Room 1 will be used as a classroom.

  • 1.2m distance will be maintained between students and the teacher.

  • Chairs will be removed to encourage social distancing.

  • Shared Resources (class sets of test books) will be left for at least 72 hours before being used again. Dictionaries will be removed from the classroom.

  • A tissue bin will be provided for used tissues after cleaning.

  • A hand sanitiser station will be provided.

 

Viral Transmission - Classroom 2

● Students

● Group leaders

● Staff

● Visitors

  • Room 2 will be converted into a waiting room for arrivals / agents / visitors before they can be directed to the relevant location.

  • 1+m distance will be maintained between chairs.

  • A tissue bin will be provided for used tissues after cleaning.

Viral Transmission - Classroom 3

● Students

● Group leaders

● Staff

● Visitors

  • Room 3 will initially not be used.

Viral Transmission - Classroom 4

● Students

● Group leaders

● Staff

● Visitors

  • Room 4 will be used as a classroom.

  • 1.2m distance will be maintained between students and the teacher.

  • Chairs will be removed to encourage social distancing.

  • Shared Resources (class sets of test books) will be left for at least 72 hours before being used again. Dictionaries will be removed from the classroom.

  • A tissue bin will be provided for used tissues after cleaning.

  • A hand sanitiser station will be provided.

Viral Transmission - Classroom 5

● Students

● Group leaders

● Staff

● Visitors

  • Room 5 will be used as a storage room for items that have been removed (tables / chairs / equipment)

Viral Transmission - Classroom 6

● Students

● Group leaders

● Staff

● Visitors

  • Room 6  will be used as a classroom.

  • 1.5m distance will be maintained between students and the teacher.

  • Chairs will be removed to encourage social distancing.

  • Shared Resources (class sets of test books) will be left for at least 72 hours before being used again. Dictionaries will be removed from the classroom.

  • A tissue bin will be provided for used tissues after cleaning.

  • A hand sanitiser station will be provided.

Viral Transmission - Classroom 7

● Students

● Group leaders

● Staff

● Visitors

  • Room 7 will be used as a storage room for items that have been removed (tables / chairs / equipment)

Viral Transmission - Classroom 8

● Students

● Group leaders

● Staff

● Visitors

  • Room 8 will initially not be used.

Viral Transmission - Classroom 9

● Students

● Group leaders

● Staff

● Visitors

  • Room 9  will be used as a classroom.

  • 1.5m distance will be maintained between students and the teacher.

  • Chairs will be removed to encourage social distancing.

  • Shared Resources (class sets of test books) will be left for at least 72 hours before being used again. Dictionaries will be removed from the classroom.

  • A tissue bin will be provided for used tissues after cleaning.

  • A hand sanitiser station will be provided.

Viral Transmission - Classroom 10

● Students

● Group leaders

● Staff

● Visitors

  • Room 10 will initially not be used.

Viral Transmission - Classroom 11

● Students

● Group leaders

● Staff

● Visitors

  • Room 11 will be converted into a meeting room to reduce traffic in the main office.

  • 1+m distance will be maintained between desks/tables/chairs.

  • A tissue bin will be provided for used tissues after cleaning.

Section 8: Procedures and Policies

“Perfect is the enemy of good, especially during crises when prompt action is required.”

 - Dr Michael Ryhan (Executive Director of the World Health Organization Health Emergency Program)-

As well as the physical changes, we will need to adapt our ways of working, our behaviour, and procedures in order to reduce the risk of transmission. These changes will perhaps be the hardest to initiate as they may be in conflict with efficiency, academic considerations and the general atmosphere of the school. They will need to be reviewed as we see how they work in practice.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - cash handling

  • Admin staff
  • Students

  • The handling of cash will be avoided if possible. Students will be notified in advance that we are unable to handle cash transactions and will be directed to online banking for payments.

  • If cash is the only possible means of payment, the handler will use disposable gloves and take care in how they put on and remove the gloves following the guidance below.

  • The cash count will only be done if necessary and the cash handler will wear disposable gloves.

  • Provide cash handlers with disposable gloves and sanitiser.

  • Gloves should be treated like your hands. Do not touch face, mouth, nose or eyes while wearing gloves, follow ‘DON’ and ’DOFF’ protocols below and replace frequently. This information sheet may be useful; How to put on and remove PPE - NHS

Viral Transmission - main office

● Students

● Group leaders

● Staff

● Visitors

  • Teachers will be strongly discouraged from entering the main office unless strictly necessary.

  • Photocopying / printing of materials will be minimised.

  • Class folders will be kept with the teachers.

  • Meetings between office staff and others will be by appointment if possible and conducted in a separate meeting room. (Room 11).

  • If possible, meetings should be conducted by video.

  • Hot desking will end. Each of the office staff will have their own desk, computer, phone, and stationery.         

Viral transmission - arrivals

● Students

● Group leaders

● Staff

● Visitors

  • Anyone entering the building who is not staff will be met at the front desk (the floor markers will indicate where they should queue). If the front desk is not being manned, they will ring the buzzer for assistance.

  • Anyone entering the building (including staff) will be offered hand sanitiser, and will then be directed to the appropriate location.

  • New arrivals  will go to room 1 to await further instruction.  

Section 9: Reducing Transmission Risks: Bubble Approaches

“Schools with the capability to do it should take steps to limit interaction, sharing of rooms and social spaces between groups as much as possible”

-DFE Guidance-

Mainstream schools have implemented bubble approaches to classes. However, ELT provision is sufficiently distinct from mainstream primary and junior school programmes to make a bubble approach more challenging for ELT providers. Continuous enrolment, for example, means new students enter class groups almost every week. Furthermore, students making good progress may need to be moved up a level and into a different class. While we cannot create a fixed class bubble, we can put measures in place to limit contact between classes and teachers.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission -

general

● Students

● Group leaders

● Staff

● Visitors

  • Students will be classed in smaller groups (8 per room) ensuring at least 1 metre between desks.

  • Students will be timetabled with 1 teacher (the same teacher) each day.

  • Managers will stay socially distanced ensuring discussions are conducted at least 1 metre apart.

  • Teachers will remain socially distanced from each other and will be allocated a separate desk in the staff room.

Section 10: Testing & Tutorials

“ We must seek more practical methods of assessing students speaking abilities in reliable and valid ways that promote positive washback.” -Kathleen Bailey Dilemmas, Decisions, and Directions (1998)-

Transmission risks in ELT testing include when testing in close proximity to other students (eg.listening tests), in close proximity to staff (eg. speaking tests) and through handling items with secretions/fluids (test papers, pens). More, now than ever, we need to balance the practicality of assessment with the information we can gather.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Staff

  • Conduct tests online prior to arrival (as much as possible)

  •  1+m distance will be maintained between computers.

  • Tests will be staggered if necessary

  • Staff and students will sit at 90 degree angles rather than face to face during speaking tests.

Section 11: Classes

"When we reach a point where schools can reopen, it will require a wide-scale reorganisation of the ways in which they operate”

- Larry Flanagan, general secretary of the EIS union-

The DfE’s guidance is based on the principle of implementing social distancing within a classroom designed for 30 pupils. However, our lessons are normally delivered with classes of 12 maximum. This means that we can implement social distancing with normal (or close to normal) class sizes dependent on the individual room risk assessment. There may also be some further action we can take to reduce the risk of infection within the classroom.

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Staff

  • Class sizes will be reduced if necessary to adhere to the 1+ social distancing guidelines.

  • Break times will be staggered to reduce traffic through the building if necessary.

  • Students will be kept in the same small groups if possible.

  • A reduced number of teachers will be assigned to each class.

  • Classes will be allocated to a specific classroom.

  • Students will be assigned a specific table.

  • Sitting positions will be 1+m apart.

  • Antibacterial gel ‘Cleaning Stations’ will be available in class.

  • Choral drilling will be avoided if possible.

  • Group / pair work will be avoided if possible.

  • Handouts will be avoided and a greater emphasis on technological alternatives (projected resources, electronic handouts) will be encouraged.

Section 12: Staffing

‘Regardless of official school closure or other distancing policies, unofficial student and staff absenteeism (whether due to illness or precautionary) can be very high during epidemics. Staff absenteeism can lead to forced local school closures’.

-Sobers-Grannum (2010)

We need to think about what we would do if key members of staff are unable to come to work. We have a limited number of staff trained in first aid and  DSL & DSPs  as well as teachers and administration staff needed to run the school effectively.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Exposure - Vulnerable People

● Students

● Group leaders

● Staff

● Visitors

  • Staff in the ‘shielding’ category will not be able to work on site. Look at this link to see who is considered at high risk and moderate risk.

  • Equipment will be provided for employees to work from home (eg. laptops).

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

  •  Staff who are showing symptoms of coronavirus must not come to work.

Lack of provision - general

● Students

● Group leaders

● Staff

● Visitors

N/A

N/A

  •  The minimum level of staff needed to deliver provision will be onsite at any one time.

Lack of provision - Fire Marshals

● Students

● Group leaders

● Staff

● Visitors

N/A

N/A

  •  Where a Fire Marshal is working from home or self-isolating a suitable staff member will be identified to fill the role.

Lack of provision - Safeguarding

● Students

● Group leaders

● Staff

● Visitors

N/A

N/A

  • Where a Designated Safeguarding Lead is unable to work on site, adequate cover will be in place.

  •  Safer recruitment will be in place for staff and accommodation providers in regulated activity.

  • Where staff have been furloughed, they will be given clear guidance on all virus control measures before starting.

Section 13: Accommodation

 “Home isn’t a place, it’s a feeling.” 

-Cecelia Ahern-

Probably one of the most important considerations for students, homestay providers, and residences is about how Covid-19 will affect their daily accommodation needs. Since no two accommodation situations will ever be exactly the same, thinking about the specific location in terms of each of hygiene, cleaning, and knowing what to do in case of a suspected case will be key.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission -  Homestay

● Students

● Group leaders

● Staff

● Visitors

  • Hosts in high risk groups will be identified and will not be used until transmission rate reduces.

  • Students who may be in higher risk groups will be identified at booking stage and will be allocated accommodation accordingly.

  • Single room (ie. no twin share) options only in the short term - unless students are related or from the same household.

  • Host will  use ‘one provider’ - not from other schools.

  • School will ensure medical forms are accurate before arrival.

Viral Transmission - Inspections

  • For existing hosts, checks will be conducted online.

  • For any new hosts, face to face visits would be necessary, with social distancing and hygiene protocols in place.

  • Prospective hosts will be informed ahead of a visit that a 1+m distance should be kept.

  • Prospective hosts should leave all internal doors open.

  • The inspection will be limited to no more than 15 minutes.

Viral Transmission - Residences

  • Hand sanitiser will be provided in rooms.

  •  Guidelines will be provided for students - eg, kitchen rotas to reduce contact in kitchen areas.

  • Crowded reception areas will be managed - stagger check-in and check-out times,

  • Maintain 1+m distance through tape/barriers

  •  Hand sanitiser will be provided in reception areas and at lifts.

  • School will ensure medical forms are accurate before arrival.

Section 14: Critical Systems

Regardless of official school closure or other distancing policies, unofficial student and staff absenteeism (whether due to illness or precautionary) can be very high during epidemics. Staff absenteeism can lead to forced local school closures’.

-Sobers-Grannum (2010)

We need to think about what we would do if key members of staff are unable to come to work. We have a limited number of staff trained in first aid and  DSL & DSPs  as well as teachers and administration staff needed to run the school effectively.  

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Health & safety risk -

Fire

Legionnaires

Disease

● Students

● Group leaders

● Staff

● Visitors

Prior to reopening, the condition of:

❏ plumbing and water,

❏ gas, electricity/electrical systems,

❏ alarm systems,

❏ call points, fire alarms, fire

extinguishers,

❏ waste and recycling systems,

❏ IT systems, and other critical infrastructure will be checked to make sure it meets health

and safety standards.

● Kitchen area will be deep cleaned and any out of date food will be discarded.

● Fire safety systems will be checked prior to

Re-opening.

● Fire extinguishers will be checked to

ensure they are in date. Where the inspection date has been exceeded, they will be inspected prior to reopening.

● While the site is idle, waste will not be allowed to accumulate in order to reduce the risk of arson and vandalism.

● Fire extinguishers will not be used to prop open doors

● Fire doors will not be propped open.

Section 15:Dealing with symptomatic individuals

“The most effective way to prevent infections and save lives is breaking the chains of transmission. And to do that, you must test and isolate.”

-WHO Director-General's opening remarks at the media briefing on COVID-19 - 16 March 2020-

It is essential that we know exactly what to do if we suspect a COVID-19 case. Students or staff may present with symptoms of the virus, may contract it, or may infect others at the school or in their accommodation. Thankfully, for most people Covid-19 will be a mild infection.

The main symptoms of coronavirus (COVID-19) are:

a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)

a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)

a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal

WHAT ARE THE HAZARDS?

WHO MAY BE AT RISK?

WHAT IS THE LEVEL OF RISK WITHOUT MEASURES?

WHAT IS THE RESIDUAL RISK AFTER MEASURES?

WHAT ACTIONS NEED TO BE TAKEN?

WHO WILL IMPLEMENT THEM & WHEN WILL THEY BE COMPLETED?

Viral Transmission - general

● Students

● Group leaders

● Staff

● Visitors

If someone becomes unwell on the premises, has been in, or is connected to someone who has Covid-19 or symptoms, they should:

  • get at least 2m away from others; go to a separate well-ventilated room/ area behind a closed door.

  • avoid touching anything.

  • cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.

  • use a separate bathroom, where possible.

They should use their own mobile phone to call either:

They should tell the operator:

  •  their symptoms
  •  which country they have come from in the last 14 days.

  • The nominated ‘Responsible Person’ at the school should also contact the local Public Health Protection team on 119 or 111.

Under 18s

  • If the person is a child, a staff member will be asked to volunteer to supervise the child (probably be the person who has spent most time with the child that day).

  • The Responsible Person will arrange NHS testing (or 999 in emergencies) on behalf of the child and also contact parents.

  • The child will use a separate bathroom, which will be cleaned after use.

  • The member of staff who has assisted the student showing symptoms does not need to go home unless they develop symptoms themselves.

  • They will wash their hands thoroughly for 20 seconds with normal household products after any contact with an unwell student or colleague.

  • If there is a confirmed case of Covid-19 during provision, guidance will be taken from the local Public Health Protection team. They will discuss the case, identify others who may have been in contact with the affected person, prepare a risk assessment, and advise on any further actions or precautions that need to be taken.

Accommodation

In the event of a student or host(s) showing symptoms or testing positive:

  • Hosts will need to isolate together with students.

Where a student in residential accommodation shows symptoms of coronavirus:

  • The student will need to isolate in the room.

  • Meals and extra linens should be brought to the room.

  • Cleaning should not take place in the room during the self-isolation period.

Isolation

  • Symptomatic individuals should isolate for ten  days (or longer if the symptoms persist)73 .

  •  Persons who live with a symptomatic individual (e.g. hosts, other students in homeshares) should self-isolate for ten days as it can take ten days for symptoms to appear .

  •  Where students need to self-isolate after they have been in close contact with a symptomatic individual (e.g. in a 'bubble') or a confirmed case but they themselves are not showing symptoms, as household members hosts may not need to self-isolate. Such cases should be discussed with the local public health protection team.

  • If symptoms appear during self-isolation, the symptomatic individual should isolate for ten days from that point (even if this means self-isolating for longer than 14 days) .

  •  Where a member of staff has provided assistance to an individual with symptoms, they will not need to return home to self-isolate unless they develop symptoms or until they have been told to by Test and Trace or a public health protection team . The same will apply to students who have been in close contact with the individual.

  • Where a symptomatic individual has been tested and a negative test result has been returned, individual and household self-isolation may end .

  • Extra bin bags should be provided for the student.

School lockdown / closure

  • Symptomatic individual - the individual and their household would have to self-isolate , while others who have been in close contact may continue to attend school pending the outcome of the test.

  • Negative test - the symptomatic individual should continue to isolate but household self-isolation may end.

  •  Positive test - the individual and their household will have to self-isolate for 7 days, and persons that the individual has been in close contact with (e.g. the bubble) may have to self-isolate for 14 days.

  • The school should conduct a deep clean (which may mean a short closure) to allow the remaining bubble(s) to continue to attend.

  • Schools should ensure that everyone who needs to be aware of the closure is notified.

 It may be appropriate to inform:

● Students

● Parents (in case of under 18s)

● Staff

● Agents/ partners

● Sales/ admissions teams

 ● Accreditation UK

● English UK

● The local authority

COMPLETED BY

Matt Uphill

DATE

01/03/21 (UPDATED)

REVIEW DATE

Weekly