REQUEST FOR PROPOSAL
Chromebooks

Stockton R-1 School District is requesting competitive proposals from vendors for the purchase of 25 Chromebooks (11-13 inch screen size, 4GB or more of RAM) and 25 Google Apps for Education Device Management Licenses. Vendors must comply with all terms and conditions described in this document.  These items must have a warranty of 1 year or more that begins on date of purchase.  

Proposals will be accepted no later than 4:00 p.m. CST, October 14, 2018. Proposals received after this time may not be considered. All questions concerning this request may be directed to Sara Young by email at syoung@stockton.k12.mo.us.

Mark all documents RFP Chromebooks. Mail, deliver, or email all proposals and accessory documents to:

Stockton R-1 School District
Attn: Sara Young
Technology Department
PO Box 190
Stockton, MO 65785

Submissions by email may be accepted.   Email submissions to syoung@stockton.k12.mo.us must include the subject line “RFP Chromebooks - Bid”.  

District reserves the right to accept or reject any or all proposals and to award a contract in the best interests of the district.

By signing this proposal, you acknowledge that you have read the terms and conditions of this Request for Proposal (RFP) and submit for consideration the attached proposal and exhibits, if any.

Vendor Name: __________________________________________________________

Vendor Contact (Name & Email): ___________________________________________

____________________________________________________________________

Vendor Telephone: ______________________________________________________

Vendor FAX: ___________________________________________________________

Vendor Address: ________________________________________________________

_____________________________________________________________________

Authorized Signer’s Full Name & Title: _______________________________________

_____________________________________________________________________

Authorized Signature & Date: ______________________________________________

REQUEST FOR PROPOSAL
Chromebooks

OVERVIEW
Project Name: R-1 Chromebooks
RFP Identifier: R-1 Chromebooks
RFP Release Date: 09/13/2018
RFP Due Date: 10/14/18 Pricing good for 90 days
Deliver Chromebooks by 11/08/18
Payment to vendor 30 Net PO

SCOPE 
Requested Services
The RFP issued by the Stockton R-1 School district to solicit proposals from qualified firms to supply new Chromebooks, Google device management licenses, and Chromebook cases. If there is a piece of hardware or additional services such as engraving and/or white glove service that you feel may be a better fit for our organization you may bid that device as an alternate option. Please provide both lease and/or purchase options with your bid (if possible).

Hardware: 
Chromebook

11-13 inch screen

4GB or more of RAM

Software:
Licensing - 25 - Google management licenses for Chromebooks

Hardware MUST be new equipment. The District will reject any bids for refurbished Chromebooks. Other services such as professional development, warranties, training, and software that may be beneficial to the district will be considered if added to the bids as a separate alternative option.

I

NSTRUCTIONS TO THE VENDOR

Communication/Questions
Vendors are expected to raise any questions, or additions they may have concerning the RFP document as soon as they become aware of them. Any questions or requests for clarifications can be directed to Sara Young, syoung@stockton.k12.mo.us. The subject line of the email must be labeled “RFP Chromebook – Question.” The only contact allowed with Stockton R-1 staff is syoung@stockton.k12.mo.us, as stated above. Any additional information or clarifications that are provided to one bidder will be provided to all bidders in the form of an addendum posted to the Stockton R-1 website, http://www.stockton.k12.mo.us. Vendors are responsible for checking this site for any addenda that may be issued.

Calendar of Events
The dates set forth below are for informational purposes only. All dates are tentative and subject to change.

Issue RFP: 9/13/2018
Deadline for Submission of Questions: 10/03/2018, 4:00 p.m. CST

Proposal Due Date: 10/14/2018 4:00 p.m. CST

Submission of the Response

Proposals will be accepted no later than 4:00 p.m. CST, 10/14/2018. Proposals received after this time may not be accepted. Proposals shall be deemed accepted (1) when received by Email to syoung@stockton.k12.mo.us and acknowledged by an Email reply prior to 4:00 p.m. CST, 10/14/2018, (2) received in the Stockton R-1 School District Central Office with proof that a common carrier delivered the proposal to 906 South St. Stockton, MO 65785 and it is signed for by a Stockton R-1 School District employee.  All mailed or delivered responses must be packaged, sealed, and show the following information on the outside of the package: respondent’s name, address, and the request for proposal number and title.

PROPOSAL FORMAT AND CONTENT

Response Organization 
By submitting your proposal, you are acknowledging and accepting the terms outlined in the RFP and the district’s RFP Policy for bidding.

Vendor Qualifications and References
Provide a brief description of the vendor, including history; number of years the vendor has been in business; type of services provided and legal status of vendor organization, i.e. corporation, partnership, etc. Include documentation to verify proposer’s capacity of adequate financial support, assets, and organization to provide the products and services required in this RFP.

Stockton R-1 School District reserves the right to contact or visit any party listed as a reference that has previously used, or is presently using your products or services in a manner similar to those proposed by the vendor. Stockton R-1 School District also reserves the right to use other sources to obtain information about the proposed products and services.

Respondents should clearly state their firm's pricing structure within their proposal. All fees, charges, billing rates, etc. should be explained in detail. Charges must be tied to deliverables, which must be identified. Stockton R-1 School District does not reimburse for vendor out-of-pocket cost. Stockton R-1 School District does not pay in advance for services. Stockton R-1 School District is exempt from sales and use tax by state statute. Additional Materials, Brochures, Etc. Please only include relevant and necessary information.

Award
Stockton R-1 School District reserves the right to determine which vendor, in its sole judgment; best meets the District’s needs. Notification of award will be accomplished by posting the name of the recommended awardee on the Stockton R-1 School District website.
 Bids will be opened at 8:00 am 10/15/18 for review at the Central Office conference room.

Vendor Payment
Stockton R-1 School District will provide payment based on the agreed lease terms of the project. Project must meet the satisfaction of the Stockton R-1 School District prior to release of payment.