East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: XX

Date: XX XX XXXX

Activity XXXX Template

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB/JW

Date: 5th May 2025

All Off-Site Visits

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Staff incompetence

Leaders will be appropriately experienced, trained and qualified and for the activity / location.

Inexperience of pupils / staff taking part in activity

Activity and venue will be appropriate to the experience of participants, sessions are continually adjusted to ability and other environmental factors

Participants responsible for updating staff of any changes to their physical/mental health which may impact on sessions

Prior training will have taken place as appropriate

Illness

Staff have access to medical/ consent forms from Participants

Participants/ staff carry appropriate medication

Staff are appropriately first aid trained or have easy access to a first aider

Weather

Participants are reminded to bring and use appropriate clothing for cold and/or hot weather.  Alternative for Participants without waterproofs may need to be provided eg staying under shelter during rain. Staff/ participants carry spare clothing as appropriate.

Participants to be reminded to bring and use sun cream and appropriate quantities of water if sunny

Staff check forecasts and constantly monitor the weather during the event

Choose route/ venue appropriately

Terrain – Loose / Slippy/uneven

Staff brief participants as appropriate on potential surface conditions

Participants advised to wear appropriate footwear

Getting Lost

Plans for Regular headcounts in place with identified responsibility for final headcount.  Participants may be split into small groups with an adult responsible for each group.

Participants told what to do if they get separated (as appropriate to their age and venue)

Participants given clear instructions about boundaries and staying with adults as appropriate

Participants supervised appropriately (dependent on age, experience, purpose of visit etc.)– either direct, close or remote supervision

Members of the public

Impact of any activity on Members of the Public should be considered

Staff brief participants regarding appropriate behaviour and interactions with the public

Level of Supervision required to be considered

First Aid Provision

Appropriate First Aid cover to be available at all times. This may be a member of school staff, access to venue first aid staff or providers staff.

First aid kit to be carried at all times

Participant’s information to be accessible at all times

Incident occurring

Participant Emergency Information carried

Ideally a charged mobile phone available but not to be relied upon 100% - Consider nearest emergency contact other than mobile phone ie nearest landline phone

Access for Emergency services considered.

Supervision

Ratio of adults required will depend on the activity, the age of the Participants, special needs of Participants and experience of supervision.

All supervisors should be briefed on their responsibilities and authority especially non school staff eg parents & volunteers

Generally there will be a minimum of two adults.  When this is not the case then an Event Specific Note must be completed detailing additional risk control measures.

Toileting

Suitable provision to be in place and all involved in the visit should be aware of the arrangements

Hygiene & infection control

Staff should know how to access additional supplies of handwashing materials and sanitisers

Hands should be washed/sanitized throughout the day as appropriate, coming back in after being outside, after practical work, before applying PPE, after coughing/ sneezing prior to eating, and after using the toilet.

Appropriate cough/ sneeze etiquette to be reinforced where needed.  i.e. cover your mouth and nose every time you cough or sneeze; use a disposable tissue to cover your mouth or nose if possible if no tissue is available, cough or sneeze into your upper sleeve.

Use of Parent / volunteer  Helpers

Parent / volunteer helpers should be briefed before the trip about their role and how to respond to any issues.

Behaviour

Participants to be reminded of appropriate behaviour.

Action to be taken by staff if behaviour falls below expected standard.

Needs of Individual Participants

Participants with special needs e.g. Asthma, allergies, ASN, behaviour issues etc. should be planned for and precautions recorded

Backup Plan

Staff must have a back up plan for if the planned activity is not available. This must be of the same type as the initial plan and the HT must be notified. E.g. if National Museums of Scotland are closed it would be acceptable to walk Participants down to the Museum of Childhood with HT's agreement but not to walk up Arthur's Seat.

Traffic

Local Walking Risk Assessment Applies

Transport

Appropriate Risk Assessment for Transport to be selected

General

All excursions will be run in accordance with Scottish Government Guidelines ‘ Going out there’,  ELC ‘ Safety and Good Practice in Managing Off-Site Excursions’ and outdoor education guidelines.

All trips must be authorised appropriately.

Staff must have Relevant Qualification/ Experience (see guidelines)

Staff must have access to a First Aider, First Aid Kit and other safety equipment/ communication devices (not to be relied upon) as appropriate.

The above risks are Generic to groups, locations & activities

Specific risks associated with individual visits should be entered onto the EVENT SPECIFIC NOTES on EVOLVE or a separate risk assessment document attached

At the time of the activity a Dynamic risk assessment must be carried out and if risks are deemed too high an alternative venue, activity or plan should be carried out.

For all activities informed consent should be obtained for all participants

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: JW

Date: 5th May 2025

All Adult Participation in Activities on Off Site Visits

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Emergency Information

Staff are requested to complete a Health Form including Emergency Contact Details.  Should staff prefer this can be handed over in sealed envelope

Health

Staff must be given enough information about the activity to make an informed judgement about their fitness to participate

Staff must share any relevant information about Health Conditions etc with the Trip Leader or Activity Leader as appropriate

Pressure to participate

Consideration must be given to selection of adults participating in a trip and their fitness to take part in activities.

In particular where an adult is going to support a young person on a one-to-one basis consideration must be given to the adults ability to participate and support the young person.

Particularly where the activity is Adult Only care must be taken to ensure that participants do not feel pressured to take part

Also refer to Risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB/JW

Date: 5th May 2025

All Residential Visits, Self-Led and Third Party Led

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Accommodation standards

Accommodation must be pre-checked to ensure it meets minimum standards

Where the trip is booked as a package this will have been done by the company.  In other cases the school must ensure adequate checks are made.

Fire Safety

Fire Procedures must be checked on arrival and discussed with participants.

Overnight

Staff rooms should be close to participants and participants must know where they are and how to contact staff overnight.

Security

Participants should be reminded not to open their doors unless they know who is there

Medication

Appropriate storage must be in place for all medication.  Where appropriate care plans specifically for the event should be produced.

Change of plan

Back up activities in case of unexpected change of plans due to for example weather, cancellation by third party, unforeseen event etc,  must be in place.  This is particularly important for self – led trips.

Free Time

Free time both in and out of the accommodation must be appropriately supervised.

Staffing

Generally a ratio of 1 staff member to 10 participants should be in place.  If possible this should be a mix of genders.

When selecting staff  consideration should be given to the experience of staff in running trips

There must be sufficient staffing to ensure that all staff are able to take suitable downtime.  This is particularly important on longer trips.

Consideration must be given to issues which may arise from members of staff becoming incapacitated. This is particularly applicable where there are only 2 staff or staff are running adventurous activities.

All over 18’s must have an ELC PVG check.

Catering

Information on dietary requirements should be shared with catering providers in good time.  A further discussion should take place on arrival.

If self catering this must be overseen by someone with knowledge of food hygiene.

Activities

All activities whether run by ELC staff or third party staff must be Risk Assessed and supervised by appropriate staff.

For trips run by a third party e.g. PGL agreement must be reached on what activities they are responsible for and what the school is responsible for.  Also the level of involvement of school staff e.g. must one member of staff be with each group

Language/ Cultural differences

If possible at least one staff member should speak the local language or access should be available to English Speaking Assistance at all times.

Participants should be reminded frequently about extra care when road crossing

Emergency Procedures

Participants should be given instructions on what to do if separated from the group as appropriate to their age and venue.

Participants may be given a card with contact details of staff and accommodation.

Out of the Ordinary events

Eg civil unrest,  terror attack, fire/flood etc

As a general rule trips will only be cancelled if Foreign Office advises against travel.  Travel companies may, however,  make use of local knowledge to amend trips.

Immediately prior to a trip starting, the visit leader must check foreign office site for travel advice.

During the trip staff should be alert to information from sources such as local news, hotel reception etc  and be prepared to amend plans accordingly.

Staff must ensure that they have instant access to emergency funds to ensure comfort and safety of pupils/staff short term eg book hotel rooms, take a train/bus, provide meals.

If a travel company has been used they should provide assistance with this however it may not always be possible/practicable to await their assistance.

If a travel company is not used, consideration must be given to what local support would be available in case of an emergency eg hosts in the case of a Home Stay.

Staff and pupils should be given instructions on what to do in the event of which results in and them getting separate from adults.  Generally this will  be to stay in groups, as far as possible,  and approach a member of the emergency services for assistance.

Cash Handling

Consideration should be given to how finances are handled for example: paying for entrances, access to contingency fund, participants spending money

Self-Led

All activities must be led by appropriately qualified and experienced staff.   Relevant  risk assessments must be in place by ELC staff

Third Party

All activities must be led by appropriately qualified and experienced staff.   Relevant  risk assessments must be in place by the third party

Also refer to Risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

All Large Group Activities e.g. whole year group

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Road Traffic Incidents

Prior knowledge of area to ascertain parking areas and clear routes for activities.

Ensure use of approved transport providers (see additional separate RA)

ELC Events Officer to be consulted on if it will impact on public road.

Police to be notified and may help with road crossing points for large groups

Loss or separation

Clear briefing for participants

Clear (and separate briefing) for staff

Small groups within groups and designated leaders

Consider a buddy system

Consider use of Hi vis vests of different colours / caps etc

Ensure a plan B available and known

Rendezvous point to be made clear

Communication links eg 2 way radios /mobile to be used

Injury to participant

First aid/emergency procedures and responsibilities to be identified and communicated.

Illness

Ensure staff member responsible for each small group has appropriate medical and emergency information

Event specific assessment

Event Specific Assessment to be carried out looking at

Hazards of area eg water, steep slopes, animals, buildings

Staffing of event both numbers and roles on the day.

Actual activities being undertaken

Emergency Procedures

Toileting

Suitable arrangements must be in place for toileting.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Woodland

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Falling Trees/dead branches/ structures constructed by others

Avoid woods in very strong winds (+ Force 6), do not push on

Standing dead trees

Check for and avoid hanging branches and any with significant splits or cracks, particularly in breezy conditions (+ Force 4)

Moving through woodland

Slips and trips

Hit by branches

Patches of mud

Slipping/Falling on logs

Participants briefed on moving safely including:

Hold branches for person behind or leave big gap

Warn of eye level branches

Step over logs not on them (when appropriate)

Watching where they are walking

Generally participants should walk not run.  If running games are played, area should be assessed for suitability.

Wasp/bee sting, Ants etc

Ticks

Avoid obvious nests and areas where significant numbers of insects are seen

Avoid leaving food around which may attract flies/wasps

Ensure Parents/Carers are notified if a tick is removed.

Poisoning

Only eat items specified by the group leader, who has suitable skills and knowledge.  

Getting lost

Set Clear boundaries, especially if playing ‘wide games’

Give pupils Instructions on what to do if you realise you are lost.  Generally stay where you are and shout.

Injury from plants / barbed wire etc

Appropriate clothing and footwear (long sleeves and long trousers if risk of contact with nettles, brambles or barbed wire etc.

Weather

Participants to have suitable clothing and footwear

Forecast to be checked before setting off, particularly for wind speeds

If its windy then leaders need to have the experience  to assess the likelihood of hazard from falling wood/branches  and to avoid wooded areas

Activities within Woodland Risk Assessment

These should be risk assessed separately

Tree climbing – suitable trees selected where damage won’t occur to the tree and there are suitable branches for climbing.  Consideration should be how high children are permitted to climb.  Normally not over 2m

Branches - Loose/dead/ Low protruding

Participants are briefed about moving in trees and the difference between deadwood and live wood.

Structures constructed by

others

Structures are checked out for safety by staff

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Any Natural Water activity (e.g. pond, river, sea)

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Water Safety

Staff brief participants as appropriate including

Boundaries

Permitted activities

Hazards

Hygiene

Emergency procedures

Participants remain in water as shallow as is practicable and in all cases not higher than just below knees unless appropriately qualified staff are present and safety equipment is used.

Member of staff to be familiar with the stretch of river or have obtained local knowledge from suitable source

Drowning

Check water depth and conditions eg wind, waves, temperature, current are appropriate to the group

Participants not to enter water unless authorised by the leader

Lifeguard should have access to appropriate rescue equipment eg throw line. Life buoy,

Consider nearest emergency contact ie phone

Water – Pollution / Bio hazards

Reports about quality of water should be gained if they are available

Visual check to be done of water quality before the activity takes place

Briefing should include advice not to drink water if possible

Basic hygiene rules followed.  Hands should be washed or antibacterial gel used before food is consumed.  If not possible food should be eaten without touching e.g. only touching packet.

Water Level/ depth/ temperature/ speed

Water depth & temperature is checked by staff before participants enter

Appropriate crossing techniques are used

Alternative venue is used if water levels are too high / deep / cold / fast

Weather is monitored particularly where flow of water is affected by heavy rain

Appropriate clothing is used e.g. wetsuits if cold water and/or time spent in water is considered

Spare clothing is accessible in case of sudden immersion

Entry to the water should be controlled appropriate to the depth of the water

Bank – undercut / steep sides

Exit and entry points identified

Participants are briefed where to stand

Minimal environmental impact to banks etc

Underwater Hazard/ Entrapment

Ideally use  water where there is good visibility

A suitable knife is carried if appropriate

Rubbish i.e. Glass/ Metal / sharp objects

Participants are advised not to touch material if there is a possibility of injury

Participants wear appropriate footwear

Also refer to Risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Coast

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Open Sea

Boundaries are set so that participants do not enter the open sea unless suitably qualified staff are present (refer to ELC activity guidelines) . Enforcement of this should be considered and may be by placement of staff etc

Water – Tide/ Sea State

Inshore water forecast  and Tide timetables are consulted

Site specific information is gained relating to rip tides etc

Rock Pools

Suitable footwear is used on slippery / sharp surfaces

Boundaries are set to minimise possibility of falling into deep water/open-sea

Beach morphology

Site specific information is gained relating to local hazards such as sinking sand,  shelving beaches, etc.

Marine Life

Participants are briefed as appropriate on effects of marine life coming into contact with humans

Rock Fall / unstable cliffs/ sea walls

Boundaries are set so that participants do not enter into unsafe areas

Participants wear protective head wear if appropriate

Steep ground

Participants are supervised and briefed to not go near the edge of cliffs

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

Location - Any Natural Water activity (e.g. pond, river, sea)

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Farm Visit, Visitor Attraction

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Machinery/vehicles/Equipment etc

Ensure pupils are kept clear of  moving machinery/ vehicles etc

Animals

Follow attractions notices and instructions regarding which animals may and may not be touched

Infection/ Illness

Open wounds should be covered with adhesive dressing.

Avoid transmission of infection from hand to mouth.  Remind children not to touch face or put fingers in mouth and watch out for this.

Use hand-washing facilities provided around the site

In particular ensure thorough hand washing if eating ./drinking takes place.  Eat only in designated areas.

Change or clean footwear before leaving site.

Wash hands on leaving site and again on returning to school

Gloves should not be worn unless weather necessitates.  If gloves are worn these should be removed at the end of the visit and bagged for washing at home

Pregnant Staff/Pupils with compromised immune systems etc/asthmatics

If there are any staff/pupils/helpers who may be particularly vulnerable then specific assessment must be undertaken

Play Attractions

Ensure pupils match the height/age restrictions for any play equipment.

It may be that for reasons of providing suitable supervision pupils may not be allowed to use all play equipment that they match the criteria for.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Farm Visit, Working Farm

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Farm

WHERE POSSIBLE FARM VISITS SHOULD BE ARRANGED VIA ROYAL HIGHLAND EDUCATIONAL TRUST WHO WILL CONDUCT A FARM SPECIFIC ASSESSMENT. IF NOT THEN PREVISIT AND DISCUSSIONS WITH FARMER MUST TAKE PLACE AND A FARM SPECIFIC ASSESSMENT UNDERTAKEN.

General Movement around farm

Visitors to have suitable waterproof footwear eg hiking boots or wellingtons

Route to be chosen to minimise slipping/tripping hazards

Route to be chosen to minimise proximity to areas of risk eg slurry pits, ponds etc

Machinery/vehicles

All farm staff must be aware of visit.

Pupils must be kept a safe distance from operating plant/equipment and preferably separated by a fence or similar.

All vehicles must have keys removed and plant isolated or locked away.

Supervision to ensure pupils do not go near any machinery/vehicles unless planned.  If pupils are being allowed to access vehicle eg tractor then keys must be removed, chocks in place to prevent movement and access closely supervised by school and farm staff.

Chemicals

Chemicals not being used during visit should be stored out of reach

Where pupils come into contact with chemicals eg disinfectant

Only touch things that the farm personnel allow you too

Make sure protective equipment is in good working order e.g. wellies, gloves etc.

Slurry pits/Open Tanks etc

Ensure pupils are supervised.  Access to slurry pits to be kept secured.  Keep away from slurry tanks/ pits

Animals

Touch or feed animals only under the supervision of farm personnel and wash hands afterwards.

Barbed wire / Electric fences

Do not touch barbed wire or electric fences

Infection/ Illness

Open wounds should be covered with adhesive dressing.

Avoid transmission of infection from hand to mouth.  Remind children not to touch face or put fingers in mouth and watch out for this.

Where possible eating/drinking during visit should be avoided. Ensure thorough hand washing if eating ./drinking takes place.

Change or clean footwear before leaving site.

wash hands on leaving site and again on returning to school

Gloves should not be worn unless weather necessitates.  If gloves are worn these should be removed at the end of the visit and bagged for washing at home

Ponds, Water courses etc

Routes round farm should avoid ponds and water courses.  If these areas are to be specifically visited then they must be supervised

Pregnant Staff/Pupils with compromised immune systems etc/asthmatics

If there are any staff/pupils/helpers who may be particularly vulnerable then specific assessment must be undertaken

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity – Walking, within an urban environment mostly on pavements

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Destination Hazard

If there are any additional hazards from the venue of the trip e.g. library, park etc. these should be noted in Event Specific Notes. Examples might be pond dipping in the park, an acting workshop at the library.

Traffic

Exact route and safe crossing places to be identified beforehand.  Where possible designated crossings should be used.

Crossing routine should be agreed and communicated to all supervisors beforehand.  This will depend on location and group size.

Wearing of Hi vis jackets by all pupils and/or accompanying staff should be considered.

Child becoming separated from group

Adequate supervision. All helpers briefed on how supervision is to work.

Reminders to pupils about the need to stay together

It may be appropriate to give pupils instructions as to what to do if they get separated.

If a child is known to present a risk of running a plan should be in place

Supervision

Helpers briefed as to exact roles and emergency procedures prior

to trip

suitable ratios for supervision in place - this will vary according to

the age of pupils and any special needs

Generally there will be a minimum of two adults.  If there is only one adult then contingency plan for emergency should be in place.

Medical Emergency or injury

Ensure any medications required are carried by group leaders and that there is a member of staff trained to administer them

First Aid provision should be considered. A small first aid kit should be carried. If a first aider doesn't accompany the group then how an emergency will be handled should be communicated to the leader.

A mobile phone should be carried, but not necessarily relied upon 100%

Pupil information should be carried - note this should be stored securely and destroyed after the trip. Only necessary information should be shared with non-school staff.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Low Level Walk on off road paths and tracks

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Rubbish i.e. Glass/ Metal

Participants are advised not to touch material if there is a possibility of injury

Participants wear appropriate footwear

Water Crossing

Staff brief participants as appropriate on crossing techniques

Alternative route is taken if water levels are too high

Water biohazards

Drinking un-purified water from streams is not allowed

Hands should be washed or antibacterial gel used before food is consumed.  If not possible food should be eaten without touching e.g. only touching packet.

Road Crossings

Location of crossing carefully chosen with clear visibility and sufficient time available to cross

All leaders and participants (if remotely supervised) are to be aware of different strategies for crossing roads

If appropriate a staff member to remain in the road whilst participants cross

Walking alongside or on roads

Participants briefed as appropriate e.g. single file, on verge where appropriate, facing oncoming traffic

A staff member at the front of the group and one at the back if possible, with the others strategically positioning themselves alongside the group between the participants and the road itself

Livestock

If possible avoid walking through areas of livestock

If possible contact the landowner to gain advice / permission

Adders

Keep clear of any adder sighted

Poisonous/ thorned/ stinging plants / fungi

Participants briefed as appropriate e.g. not to touch certain plants, not to put anything in their mouths

Stinging/ biting insects e.g. wasps/ ticks

Participants briefed as appropriate e.g. be aware they may come across these insects, check for ticks after visit, any unusual symptoms like a rash, swelling, fever seek medical advice

Getting lost

Participants are briefed as appropriate, boundaries may be set

A suitable venue is chosen based on ability level of participants

Participants are kept together if appropriate

Staff monitor participants (either direct, close or remote supervision)

Other Users of Area

Participants briefed appropriately e.g. not to speak to strangers, be polite

Gain permission to use the area where appropriate

Avoid conflict where possible

Respect other users of the area

Use an alternative venue if there is a conflict of interest

Machinery

Keep clear of any working machinery where appropriate

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Summer & Winter Hill Walking - UK

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Weather

Weather forecast obtained specific to mountain region

Avalanche forecast obtained if appropriate

Loose Rock

Participants advised to wear appropriate footwear and briefed on ground conditions

Steep Ground

Participants briefed on how to move over steep ground

Leaders have the knowledge and expertise to manage steep ground hazards.

Safety Equipment Failure

Annual recorded checks on equipment as appropriate

Staff check equipment before use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly

Participant panics or freezes

Staff skilled at communication & rescue techniques

Staff choose appropriate terrain for participants

Staff skilled in use of safety equipment

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Mountain Walking, out of UK

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Rock-fall

Appropriate participants briefings, minimising time in most hazardous locations, be aware of the location of others

Severe weather / thunderstorms

Consult suitable weather forecasts, plan the day appropriately and avoid exposed locations in storms.
Be aware of the potential for flash-floods/land-slides

Security on steep ground

Participants briefing.  Appropriate use of sling, crab and rope to protect participants from both perceived and real dangers while traversing steep, loose or snow-covered ground

Use of fixed equipment (chains, ladders, etc )

Appropriate inspection of fixed equipment prior to use.   Then manage as for Security on steep ground Risk

Effects of altitude

Ascend at an appropriate rate.  Participants briefed, monitored and acclimatised as appropriate

Extremes of temperature

Be aware of effect of extremes of heat, sun and cold on participants. Brief and monitor participants.

Emergency Procedures

Know how to access the local emergency services, potentially in a foreign language.  Be aware of options for summoning help in the event of no phone signal. Carry SPOT tracker.

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

Summer & Winter Hill Walking - UK

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Orienteering

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Getting Lost

Staff choose suitable venue for age and experience of participants

Staff brief participants on navigation techniques

Staff give participants safety briefing  including boundaries, emergency procedures, general public and dogs

Solo students carry whistle if appropriate

Younger / less experienced participants work in pairs as appropriate

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

Woodland

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Cycling / Mountain biking

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Falling-off / Collision

Staff brief participants as appropriate

Skills test/ training as appropriate

Suitable route taken for ability of participants

Cycle helmets to be worn

Eye protection and gloves to be worn if appropriate

Participants advised to wear appropriate clothing.  Ideally long sleeves and long trousers

Any participants under instruction should be easily visible on the road e.g. bikeability L2 wearing high vis..  Other groups should wear hi vis if necessary depending on traffic conditions, weather and type of road

Any participants cycling on the road should be at a minimum of Level 2 bikeability standard (they do not necessarily need to have passed the L2)

Mechanical Breakdown

Cycles properly maintained and checked

Sufficient spares carried by instructor/participants

Leader has the ability to undertake simple trailside repairs – if appropriately trained

Crossing any major road or right turns

Demonstration or if necessary walk across junctions

Leader front and rear if required

Narrow roads and paths, obstacles such as pedestrian islands, road works, diversions

Manoeuvre appropriately for the environment, such as riding up to two abreast, communicating with other road, path and space users

Getting lost

Leader carries map of area

Participants are briefed as appropriate, boundaries may be set

A suitable venue is chosen based on ability level of participants

Participants are kept together if appropriate

Staff monitor participants (either direct, close or remote supervision)

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Swimming Pools, Indoor or Outdoor (including Hotel Pools)

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Lifeguard Provision

Swimming must only take place if a qualified lifeguard is present.  This may be either a member of ELC staff or a member of the venue’s staff. With appropriate support it may also be a pupil with appropriate certificate.  See ELC Guidance on Off Site Visits for full information.

ELC remain responsible for pupil behaviour.

A competent adult should remain on the pool side in addition to the lifeguard.

Drowning

Check water depth and conditions

Participants not to enter water unless permitted by the leader & lifeguard

Physiological conditions relating to swimming – cramps , dehydration, tiredness, Hypothermia

Check temperature and close supervision

Consider timing of swimming, not within ½ hr of eating etc

Participants swimming ability

Leader to confirm participant swimming ability both by Parental Consent and observation on the day.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Open Water Swimming e.g. Lake, River, Sea

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Lifeguard Provision/Supervision

Swimming must only take place if a qualified lifeguard is present.  This may be either a member of ELC staff or a member of the venue’s staff. With appropriate support it may also be a pupil with valid certificate.  See ELC Guidance on Off Site Visits for full information.

A competent adult other than lifeguard must remain out of the water and provide general supervision

Access & Egress

Slips trips falls

Check approach and entry eg broken concrete slipways , muddy banks and inform participants

Consider footwear eg wetsuit boots/ old trainers for sharp ground cover

Other water users

Check potential craft eg jet skis , sailing boats etc and choose appropriate area away from risk of collision

Physiological conditions relating to swimming – cramps , dehydration, tiredness,  Hypothermia

Check temperature and Pupils to be made aware of the impact of cold water on body physiology and how to manage this.

Appropriate clothing to be worn relating to temperature of water e.g. swim suit / wetsuit

Close supervision by non lifeguarding adult of pupils in water and coming out.

Illness from water

Visible check for algae/ scum

Check for local information & water quality tests

Participants swimming ability

Leader to confirm participant swimming ability both by Parental Consent and observation on the day.

Site specific risk assessment

Each site used must be risk assessment and any additional risks noted on EVOLVE in Event Specific Notes

If site is being identified during visit discussion on suitability of site must take place between lifeguard and visit leader (or other adult if Visit Leader is lifeguard)

Also refer to risk Assessments…

All Off-Site Visits

Any Natural Water activity (e.g. pond, river, sea)

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Location - Any Natural Water Activity, Involving Technical Safety Equipment

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Safety Equipment

Failure

Annual recorded checks on safety equipment  as appropriate

Staff check equipment before use

Fatigue - Hypothermia

Staff monitor participants throughout the session.

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check safety equipment  fitted properly e.g. Buoyancy Aids & Helmets

Head injury

Helmets should be worn. Discretion to be used where necessary/appropriate in discussion with the deployer.

Participant panics or freezes

Staff skilled at communication & rescue techniques

Staff choose appropriate location for participants age / experience

Staff skilled in use of safety equipment

Equipment Weight

Use manual handling principles

Use more than 1 person to lift if necessary (e.g. 4 participants to 1 canoe)

Entrapment

Staff brief participants as appropriate

Staff carry knife as appropriate

Staff trained in rescue techniques

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Gorge Walk

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Coasteering

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Cliff/ Rock falls

Minimise use of areas with loose rock

Immersion in cold water and wind chill

(Hypothermia)

Correct fitting wetsuits, helmets and buoyancy aids. Participants  should enter water slowly at first to acclimatise to cold water. Session can be shortened if necessary. Leaders monitor participants. Breaks as appropriate to avoid exhaustion. Suitable escape routes as necessary.

Cliff Jumps

(Injury due hitting rock, or incorrect water entry)

Participants briefed on correct jumping techniques suitable for that jump. Challenge by choice, i.e. no jumps compulsory. Instructor demos starting at low level for participants to gain confidence.

Slipping, sharp rocks, seaweed, and barnacles.

Staff briefing and advice for stable footing during the activity. Brief on traversing and landing techniques (feet and hand placements), suitable traverse’s and landings chosen and staff monitor participants.

Sea conditions/swell /tide

Brief participants on hazards, what to do in event of an unintentional swim. Leaders monitor incoming waves and swell. Throw lines carried by leaders.  

Beach area & other users

Consideration for other users and access code will apply

Marine Life

As well as care and respect for local marine life. Staff brief participants of dangers from sharp barnacles, jellyfish stings.

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Improvised Raft Building

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Entrapment

Loose ropes secured before going afloat

Staff check raft for safety before going afloat

Staff use safety craft as appropriate

Staff trained in rescue techniques

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Canoe / Kayak / SUP – Sheltered Water / Canal

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Leash misuse

Leashes should normally be worn on inland  Sheltered water (excepting Mega SUP).  There may be exceptions at the discretion of OL staff - e.g games. The removal of a leash should be carefully considered and managed to ensure safety of all - consider movement of board as a participant falls/jumps off the board.

Other Users

Follow rules on waterways i.e. canal.  Ensure participants move to side to allow other vessels to pass i.e. un-raft canoes  – exit to bank if necessary. Portage at weirs.  Participants briefed on procedures prior to trips.

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By:

Date: 5th May 2025

Activity - Mega SUP on Sheltered Water

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Leash misuse

Leashes are not to be worn on a MEGA SUP.

Board flipping/ participant underneath the board

Ensure even weight distribution across the board.

Where possible encourage participants to climb back on the board on the upwind side.

No activity which involves swimming underneath the board should be undertaken.

A regular headcount to be taken

Injuries from collision with others and equipment

Are paddles needed for participants? Consider using small canoe paddles and sitting down/kneeling to paddle. Clear instruction on movement especially when standing.

Injuries from moving and handling board

Member of staff to oversee moving board - participants to assist. Ensure the path to water from storage is clear before beginning to move. Ensure no one at front of board whilst being place in the water - risk of falling and getting stuck underneath

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Canoe / Kayak / SUP – River / Sea

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Water – Tide/ Sea State

Staff check forecasts – Weather (inc wind direction), Tides & Swell

Inshore water forecast is checked if appropriate

Site specific information is gained relating to rip tides etc

Be prepared to change entry & exit point

Leash misuse

Leashes should not be used with SUP’s on moving water

Wiers

Staff assess weirs

Participants portage if appropriate

Terrain – loose/ slippy inc. sharp rocks, seaweed, and barnacles

Participants wear appropriate footwear and are briefed on how to walk / carry equipment over different surfaces

Marine Life

Participants are briefed as appropriate on effects of marine life coming into contact with humans (e.g. barnacles, jellyfish)

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Dinghy Sailing

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Entrapment

Safety craft available with the ability to get to all participants quickly

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Safety Boat

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Crushing

Staff brief & supervise participants as appropriate

Approach capsized craft with care at appropriate speed

Propeller

Staff brief & supervise participants as appropriate

Driver switches off motor when near people in water

Boat continues by itself

Driver kill switch MUST always be used.

Engine

Spillage cleaned up immediately

Ensure sufficient fuel for the duration of the activity

Carry paddles/ oars for emergency use

Fire Extinguisher and First Aid kit to be carried.

Also refer to risk Assessments…

All Off-Site Visits

Location - Any Natural Water activity (e.g. pond, river, sea)

Any Natural Water Activity - Technical

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Power Kiting

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Safety Equipment

Failure

Annual recorded checks on safety equipment as appropriate

Staff check equipment before use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Entrapment

Staff carry knife / cutting tool

Being Hit by Flying Lines or kite

Fly in open areas.

Do not fly over members of the public or other participants

Unsecured Kite

Use ground suitable to ground stake when setting up

Secure kite sail with suitable heavy object.

Flying Lines

Secure flying lines as close as possible to the ground. Do not leave kites unattended

Wear Gloves. Use sleeved lines in areas where lines may be handled

Letting go of a power kite

Use ‘kite safety’ device.

Sudden Changes in Weather Conditions

Use of kite safety device. Weather forecasting before and during session.

Sea/Tides

Fly in open areas away from the sea.

Check tide times.

Dunes

Fly in open areas away from the dunes.

Objects on the beach

Remove any objects in flying area and surrounds such as driftwood, seaweed etc.

Overhead Cables

Fly well away from any overhead cables

Rubbish/Debris i.e. Glass/ Metal / Seaweed

Staff brief participants as appropriate

Staff/Participants clear area

Participants wear appropriate footwear

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Skiing,  Nordic, Alpine & Ski Mountaineering

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Safety Equipment

Failure

Annual recorded checks on ski equipment

Staff check equipment before use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly e.g. correct size boots, skis, poles, helmets (where appropriate) and boots are correctly fitted to skis with appropriate din setting.

Participant panics or freezes

Staff skilled at communication & rescue techniques

Staff choose appropriate route for participants

Fences / Rocks etc.

Staff choose appropriate route for participants

Participants may need to take skis off and walk

Avalanche

Forecast obtained if needed

TSP carried by group if deemed appropriate

Also refer to risk Assessments…

All Off-Site Visits

Activity - Summer & Winter Hill Walking - UK

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Rock Climbing, Outdoors

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Safety Equipment

Failure

Annual recorded checks on all climbing equipment

Staff check equipment before use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly e.g. Harnesses, Helmets

Participant panics or freezes

Staff skilled at communication & rescue techniques

Staff choose appropriate terrain for participants

Hair, jewellery or clothing catches

Staff advise participants on appropriate clothing before the session.

Staff ensure hair, jewellery or clothing (that may get  the way) is removed or tied back

Getting lost / wandering into steep terrain

Staff choose suitable venue

Staff monitor participants at all times or delegate to another member of staff

Boundaries set at the start of the session

Rock hold fails

Routes are checked for loose rock as appropriate

Anchor Fails

Staff double check anchors

Minimum of 2 anchors

Rock fall

Staff check site

Participants wear Safety Equipment (Helmet)

Staff control movement on & around crag

Hitting rock

Participants wear helmets

Staff brief participants about slipping/ lowering

Rubbish i.e. Glass/ Metal

Participants wear appropriate footwear

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB/ LH

Date: 5th May 2025

Activity - Rock Climbing, Indoors/ Artificial Walls

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Fall from height

Safety briefing to include rules on safe bouldering height (e.g. below red line at Foresters Park)

Participants to be instructed in (and supervised as required) the correct process for tying in, climbing and belaying.

Entrapment

Safety briefing to include advice regarding metal hangers and other entrapment.

Injury from poor landing

Safety briefing to include safe landing instructions (landing on two feet, bending knees, etc).

Flooring in place to soften impact where appropriate

Head Injury

Staff and participants to discuss wearing helmets for climbs or individuals with higher risk potential head injury.

Uncontrolled Swings

Participants instructed to stay vertically in line below the anchor as much as possible to limit lateral movement and swing potential. Routes set to accommodate this.

Participant tripping while belaying

Floor to be kept clear at all times and staff to brief participants in safe belay stance and position.

Uncontrolled lowering. Rope burn while belaying

Participants to be instructed in safe belay and lowering techniques.

Competent person to back-up belayers when required.

Failure of Safety Equipment

Annual recorded checks on all climbing equipment.

Staff to carry out pre- and post-use checks.

Improper use of Equipment

Participants instructed in correct use of equipment as appropriate.

Staff check equipment fitted correctly e.g. Harnesses, Helmets (if used).

Participant panics or freezes

Staff competent in communication & rescue techniques.

Staff choose appropriate climbs for participants.

Entanglement of hair, jewellery or clothing

Staff advise participants on appropriate clothing before the session.

Staff ensure that at risk items are removed e.g. tied back or taped up.

Hold failure

All holds are checked regularly for cracks and chips.

Routes are checked for loose holds regularly and any “spinners” are tightened as found.

Anchor failure

Anchors checked as part of annual safety  inspection and also by wall staff as part of regular safety checks.

Contaminated holds

Participants use indoor shoes (preferably climbing shoes)  to avoid muck being transferred to climbing holds.

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB/ MP

Date: 5th May 2025

Activity - Prusiking in Trees

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Safety Equipment

Failure

Annual recorded checks on all tree climbing equipment

Staff check equipment before use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly e.g. Harnesses, Helmets

Participant panics or freezes

Staff skilled at communication & rescue techniques

Staff choose appropriate level of challenge for participants

Hair, jewellery or clothing catches

Staff advise participants on appropriate clothing before the session.

Staff ensure hair, jewellery or clothing (that may get  the way) is removed or tied back

Anchor (tree limb) failure

Venue (tree) and limbs pre-approved in consultation with ELC Tree Officer

Falling branches

Tree checked for loose branches - cleared or avoided

Incorrect set up

All staff have successfully been through TPIT assessment process. Where two staff working together, it is good practice to check each others set-up

Participant unable to make prusik function.

Prusik twists on and locks rope

Clear demonstration of use by instructor. All climbs are able to be released and brought down under tension.

Descending too quick

All climbs have supervised peer belaying preventing rapid descent

Rubbish i.e. Glass/ Metal

Participants wear appropriate footwear

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Blokarting

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Weather

Wind conditions monitored – appropriate sails chosen

Terrain

Participants to wear appropriate footwear & safety equipment

Participants briefed on safety rules

Area checked & limits set as appropriate

Assembly/

disassembly

Staff brief participants as appropriate

Staff monitor assembly/ disassembly

Equipment

Failure

Checks on equipment as appropriate

Staff check equipment before use

Blokarts moves off by itself

Lay blokart on side when not in use

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly

Appropriate safety equipment is used

Equipment Weight

Staff brief participants as appropriate

Use manual handling principals

Use more than 1 person to lift equipment if necessary

Use mechanical aids if possible

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Archery

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Terrain

Participants to wear appropriate footwear & safety equipment

Participants briefed on safety rules

Area checked & limits set as appropriate

Arrows - Stray

Warning signs at access points to range

Overshoot area marked clearly

Arrows – Protruding from boss or ground

Bosses/arrows approached from side

Correct technique used for withdrawing arrows

Equipment

Failure

Checks on equipment as appropriate

Staff check equipment before use

Incorrect technique

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly

long hair/baggy clothing tied back and jewellery removed

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Problem Solving, Outdoor Tasks

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Improper use of Equipment

Staff brief participants in use of equipment as appropriate, either verbally or by task sheet.

Staff check safety equipment fitted properly e.g. Harnesses, Helmets if appropriate

Equipment weight

Use manual handling principles

Use more than 1 person to lift if necessary

Safety Equipment

Failure

Annual recorded checks on all safety equipment

Staff check equipment before use

Participant panics or freezes

Staff choose appropriate tasks for participants

Slipping/ Falling

All tasks set up appropriately for age group / ability with potential fall

Rubbish i.e. Glass/ Metal

Participants wear appropriate footwear and area checked / cleared before use

Also refer to risk Assessments…

All Off-Site Visits

Low Level Walk

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity – Camping (tents, shelters, hammocks etc)

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Improper use of camping Equipment

Staff brief participants in use of equipment as appropriate, either verbally or by task sheet.

Condition of equipment is checked before use

Poor weather leading to risk of exposure / hypothermia overnight

Weather forecast will be obtained

Venue and camping equipment will be appropriate for experience of group

Poor hygiene – risk of infection

Staff brief participants about hygiene whilst away camping

Arrangements for toileting and washing will be in place

Mixed sex groups

Participants adequately briefed regarding rules

Use of stoves –risk of burns / setting fire to clothing / tents

Procedures for safe use of stoves followed

No stoves / naked flames allowed in tents

Participants adequately prepared and trained

Also refer to risk Assessments…

All Off-Site Visits

Activity - Cooking on camping stoves

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Open Fires

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Burns

Close group management throughout activity

Ensure participants walk around outside of the fire area and not through it

Carry water / burn gel

Make clear demarcation where possible of “safe “ area eg circle marked in sand/ soil with heel, rope or twigs etc

Fire getting out of control

Consider position of fire eg beach, fire pit and ground materials around, try to clear materials in immediate vicinity which may catch from main fire eg dry leaves etc.

Ensure fire not on peat

Accelerants must NOT be used to aid fire lighting.

Check weather ie wind speed  and speed

Always check fire is completely extinguished either by burying /water.  Go back and check after a period of time.

Change of flame direction

Make sure group is positioned far enough away to accommodate a wind change / increase.

Ensure there is space for the group to retreat if needed.

Wood preparation

Correct use of cutting tools if appropriate (follow tools procedure) , close training and supervision .

If wood is recycled such as pallets, fencing or similar then check carefully for nails etc and consider wearing of gloves.

Cooking over fires

Ensure wood used does not contain paint, creosote, preservatives etc

Adding wood to fire

Pupils to be shown how to add wood to the fire safely

Clarity on who is allowed to add wood and when.

Wood to be placed, not thrown, onto fire

Poisoning by firelighter

Keep firelighters well away from mouth, eyes and food

Slips and trips

Ensure area surrounding fire is free of trip hazards

Ensure wood is stockpiled away from the fire.

Use of Matches/ flint & Steel

Pupils to be shown how to light matches safely

Pupils shown how to strike flint & steel safely

Boxes of matches & flint & steels  should be collected in after use (unless pupils are keeping them for a reason)

Clothing/Hair

Pupils to wear non-flammable, non loose clothing.

Long Hair must be worn tied back

Kelly Kettles

Ensure kettles are set up on flat, non flammable surface

Ensure cork is removed prior to lighting

Ensure material is fed from side of kettle into top and not directly down into “chimney”

Ensure correct lift procedure is used with wooden handle & chain or leather gloves

Place cups on floor when filling

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Cooking on an open flame

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Open Fires

Careful briefing appropriate to audience

Clear boundaries set

Make clear demarcation where possible of “safe “ area eg circle marked in sand/ soil with heel, rope or twigs etc

Method/apparatus for safely containing fire such as sand, fire bowl, kelly kettle, fire box, fire stove (all to be used in accordance with manufacturer’s instructions).

Fires to be kept under control at all times and at a suitable size for the equipment/group/food

Stoves

Stoves to be used in accordance with Manufacturers Instructions

Pupils to be trained in use of specific stove

Kelly kettles

Ensure kettles are set up on flat, non flammable surface

Ensure cork is removed prior to lighting

Ensure material is fed from side of kettle into top and not directly down into “chimney”

Ensure correct lift procedure is used with wooden handle & chain or leather gloves

Place cups on floor when filling

Environment

Ensuring the area to be used is flat

Consideration should be given to the Leave no Trace principle.

Burns

Ensure water/burn gel or other first aid suitable to be kept nearby

Careful briefing and appropriate supervision

Close group management throughout activity

Ensure participants walk around outside of the fire area and not through it

Clothing/Hair

Pupils to wear non-flammable, non loose clothing.

Long Hair must be worn tied back

Carbon Monoxide

Stoves must be used in well ventilated areas and never inside tents, even porches.

Explosion

Careful briefing

Trangia fuel cups to be lifted out by hand and transported to fuel bottle for refilling to ensure no flames

Gas - Self sealing canisters to be used

Meths- valve fuel bottles to be used

Petrol – only to be used by young people where comprehensive training has been undertaken

Contamination of food etc

Stoves to be stored in porches when not used and not in sleeping areas

Appropriate storage bottles for fuel storage

Ensure wood used does not contain paint, creosote, preservatives etc

Firelighters to be stored in container away from food

Also refer to risk Assessments…

All Off-Site Visits

Food Preparation

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Food Preparation, Inside & Outside

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Food poisoning / illnesses

Staff serving/ cooking food should have appropriate awareness of food hygiene standards.

Consider menu carefully taking into account available facilities.

Storage of Food

Ensure food stored correctly

Check temperature of Fridge/Freezer if one is available

If Fridge/Freezer is not available chose menu accordingly and consider how food to be kept cool.

Ensure food served by the “use by “date.

Preparation of Food

Ensure separate chopping boards/knives are used for raw and cooked ingredients

Where cooking outside consider how hygiene will be maintained.  This may be use of a table or a tarp or similar

Cooking of food

Ensure food is thoroughly cooked using food thermometer for checking meat and taking particular care when reheating food

Serving food

If food is being stored after cooking prior to being served use food thermometer to ensure temperature is maintained.

Allergies and Intolerances

Be aware of participant’s food allergies, prepare and manage food appropriately.  These should  be considered in menu selection

General Hygiene

Hair should be tied up

Hands must be washed before food preparation starts and at appropriate time during eg after handling meat

Burn /Scald

Close supervision

Be aware of potential scald injuries when serving hot fluids/foods

Water for treatment to be easily accessible.

Cuts

Manage allocation of implements eg knives

Ensure implements are appropriate to task and correctly maintained.

Blue plasters to be available and used in the case of minor cuts

Choking

Consider appropriate menu for age of participants

Pupils helping out

Level of pupil involvement will vary according to age, type of trip etc.

Cooking Outdoors

Avoid foods that can be cause illness if undercooked  ie Uncooked pulses, chicken etc

Avoid foods that can cause contamination ie chicken / salmonella

Consider storage requirements

Ensure food stored as hygienically as possible.  Use sealed containers.

Ensure food stored at correct temperature, consider use of cool box.  Ensure food not left in direct sun

Check that food is within “use by “date.

Unrefrigerated food to be served ASAP

Ensure basic hygiene principals are adhered to eg use of separate chopping boards/knives etc

Consider how food will be prevented from becoming contaminated during preparation eg working on a tarp or board

Ensure handwashing.  Where possible with soap and water.  Where not hand gel must be used.

Cooking on camping expeditions

Menus must be suitable for being carried for a number of days.

Participants must have received training in food hygiene.

Knives must be transported safely

Cooking Outdoors - BBQ

If gas BBQ used this must be used in accordance with manufacturer’s instructions, including connection of gas, storage of gas bottles etc.

Emergency procedures to be in place in case of gas emergency.

BBQ must always be done outside.

If food is for sale cash handling must be done by person not food handling.

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Use of Tools, for Bushcraft / Woodland

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Cut / stab wound

Trained staff to deliver “tool talk” with introduction of each new tool

Talk to cover

Description of tool and how to use

How to carry

How to pass

Where to store

Appropriate tasks for tool

Behaviour

PPE to be used

Working with others

Ensure tools are stored in protective storage.

Participants should be made aware of appropriate movement  around tool area

Tool slips and injures participant

Ensure tools are maintained (sharpened , oiled, blades changed)  as necessary

Close supervision to ensure correct and appropriate use

Tools are acquired for wrong purpose by other parties

Designated secure storage

Tools to be checked in and out

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Activity - Improvised Shelter Building, Bushcraft/ Woodland

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Getting hit accidently by construction materials

Students briefed on being aware of those around them

Staff to supervise and remind as necessary

Manual handling

Safety briefing to take place

avoidance of lifting heavy weights

Safe lifting with two or more people

Don’t lift above head height.

Collapse of shelter

Instruction on testing shelter for stability

Restrict size of branches etc used – if you can’t lift it don’t use it.

Instructions on knot tying to be given if ropes are to be used

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Transport - Minibus Driving

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Driver error

Drivers hold current MIDAS qualification (unless under supervision on MiDAS course)and current ELC permit

Appropriate driving techniques used

Minibus components fail

Minibuses serviced appropriately

Driver carries out appropriate checks

Road Conditions Slippy

Participants advised to wear appropriate footwear

Drivers uses appropriate skills & speed

Other road users

Drivers uses appropriate skills & speed

Disruptive passenger

Stop minibus if required

Consider using responsible adult as chaperone if appropriate

Pupil/Adult getting separated.

Regular head counts including just prior to departure and after getting off.

Pupils given instructions if appropriate as to what to do if they get separated.

Weather

Driver check forecasts

Driver carries shovel/ snow chains as appropriate

Driver takes alternative route

Also refer to risk Assessments…

-

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Transport - Towing a Trailer

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Load not secured properly

Driver ensures load is secured properly

All straps & fixings checked when used

Trailer components fail

Trailer serviced appropriately

Driver to carry out reasonable checks before use

Road conditions

Drivers uses appropriate skills & speed

Doors / Ramp on box trailer

Staff check doors/ramp secured properly

Trailer overloaded

Driver ensures load is within limit

Box trailer Max Load 520Kg, Max Nose Weight 150Kg

Equipment Weight

Spread load as much as possible

Use manual handling principals

Moving trailer without minibus

Ensure trailer is on jockey wheel and 2 rear wheels for ease.

Use appropriate number of staff for the terrain

Also refer to risk Assessments…

Minibus Driving

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Transport – Hired Coach with Driver

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Unsafe Coach/Unsafe Driving

Coaches only hired from licensed, reputable coach companies. Initially only companies on East Lothian Council Approved Providers should be used.  If this is not possible then Transportation Dept should be contacted for assistance in assessing the suitability of a coach company.

Where a coach hire is provided by a third party eg PGL/Kingswood etc it is their responsibility to carry out checks on Coach providers

In either case if there are any concerns regarding the suitability of a coach advice should be sought from Transportation immediately

Inappropriate behaviour on coach

All children to be checked for seatbelts prior to departure.

Wearing of seatbelts to be enforced throughout journey

Reminder about expected behaviour given before setting out

Adults to be spread out throughout coach. One adult should be seated next to emergency exit.

Getting onto and off coach

Safe parking location to be agreed at school in advance.

Safe drop off point at location to be identified.  Depending on the venue this may be specified by the venue or coach company / venue will be able to advice.  At some destinations it may be safer to off-load children a short distance away and walk to venue.

Pupil/Adult getting separated.

Regular head counts including just prior to departure and after getting off.

Pupils given instructions if appropriate as to what to do if they get separated.

Manoeuvring of Coach

If coach requires to manoeuvre children must either be on the coach or grouped under close supervision at an appropriate distance.

Use of Coach Toilets

This should be avoided were possible by ensuring pupils have the opportunity to use facilities prior to getting on the bus and on longer journeys a stop being planned en route.

Sickness

Pupil information obtained prior to trip. Ensure travel sickness tablets are taken if required.

Emergency kit containing wipes, gloves and plastic bags should be carried.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Transport – Private Car

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Insurance Cover

Driver must check that they are insured to transport children. For staff this will be business insurance, for parents they should contact their insurance company.

Parents providing transport.

On occasions parents may transport children with or without  a school member of staff for example taking small number of children to swimming gala etc

If no member of school staff present driver must have PVG check.

Parents must be made aware if their child is to be transported by a parent, particularly if no member of schools staff will be present

If no member of school staff present Driver must have emergency information on all pupils and information on what to do in an emergency.

Seatbelts

Staff/parents ensure that all occupants have secured their belts before the journey commences. All occupants continue to wear seat belts at all times.

Booster Seats

Pupils must be transported in accordance with the law on use of booster seats.

Getting in and out of the car

The vehicle will be parked in a safe place to ensure that passengers can board/alight without compromising their safety or  that of others. Children will board/alight on the kerb side not the road side if parked on a main road.

Individual children supported to board/alight the vehicle as required according to handling plans and ASN if applicable

Children instructed in advance where to gather when getting out of the car.

Behaviour

Occupants of the vehicle are expected to talk quietly to each other and to sit still in their seats at all times.

Children are briefed in advance of all expectations.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Transport – Public Transport (bus, train, ferry etc.)

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Walk to bus stop/train station etc

Local Walk risk assessment applies

Waiting for bus/train etc

Consideration must be given to a safe location for pupils to wait for the bus/train.  This will depend on the location, numbers and age group.  In all cases pupils should wait away from the edge of the pavement/platform and in a location where they are not in the way of the general public.

Getting on/off bus/train etc

Generally Bus stop nearest to school and venue should be used although it may be appropriate to use an alternative if better for road crossing etc.

Tell the bus driver (or train guard if appropriate) where you will be getting off.

Children should remain seated until the bus/train stops and not be allowed to leave bus until instructed by party leader

Clear instructions on where to gather after alighting bus/train given.

An Adult to alight the bus/train first  and last.

Behaviour

All children will be seated in appropriate areas. Consideration should be given to prebooked seats on trains where possible.

Reminder about expected behaviour given before setting out

Adults to be spread out throughout the party

Pupil/Adult getting separated.

Regular head counts including just prior to departure and after getting off.

Pupils given instructions if appropriate as to what to do if they get separated.

Interactions with the public

Impact on members of the public should be considered at all times.

Only use buses/trains where a group will not cause adverse impact on the public. For example where possible avoid rush hour transport or single decker buses with large groups.

Pupils should be reminded of expected standards of behaviour and how to deal with interactions with the public

Train Specific

Agreed rules in place about going to toilets & buffet car to be in place depending on age of group and length of journey.

Ferry Specific

Pupils not allowed outside without adult supervision

Agreed rules in place about boundaries to be in place depending on age of group and length of journey.

Sickness

Pupil information obtained prior to trip. Ensure travel sickness tablets are taken if required.

Emergency kit containing wipes, gloves and plastic bags should be carried.

Older Pupils

When travelling with small groups of older pupils eg S5 & S6 a less structured approach may be appropriate.  Pupils should be reminded about keeping themselves safe and being considerate of the public.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Building – Storage Containers

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Sharp Metal Edges

Staff check before and during use

Lowering Ramp

Staff ensure individuals are kept clear when lowering ramp

Users lower ramp slowly

Slippy surfaces

Staff brief all users  as appropriate

Participants advised to wear appropriate footwear

Improper use of Equipment

Staff brief participants in use of equipment as appropriate

Staff check equipment fitted properly

Equipment Weight

Staff brief participants as appropriate

Use manual handling principles

Use more than 1 person to lift if necessary

Use mechanical aids if possible (trolley)

Equipment/ Materials at Height

Store heavier materials at lower (waist) heights where possible

Use ladders/ steps as appropriate

Users briefed in manual handling as appropriate

Entrapment

Staff brief participants as appropriate

Boats falling from winch system

Users make sure the area is clear before starting

Users follow instructions for removing/ replacing boats

Staff make sure boats are linked properly to system

Only one person each side, keep others clear

Annual check on winch systems and supports

Also refer to risk Assessments…

-

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Building - Office / Stores

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Working/ materials at height

Store heavy materials at lower heights

Use ladders/ steps as appropriate – ladder training may be required

Scalds/ burns

Warning notices near taps

Use gloves/ eye protection as required

Wet floors

Staff & Visitors advised to wear appropriate footwear

Ensure spillages cleared

Display signs when required

Safety Equipment

Failure

Annual recorded checks on equipment as appropriate

Staff check equipment before use

Improper use of Equipment

Staff are trained in use of specific equipment

Equipment Weight

Staff brief participants as appropriate

Use manual handling principles

Use more than 1 person to lift if necessary

Use mechanical aids if possible

Split load if possible

Electricity

Appliances checked annually (PAT test)

Appliances plugged into nearest socket, secure or cover trailing flexes if required

Use circuit breaker as required

Report any faults, remove appliance from use if required

Uninvited visitors

Lock doors when working alone in centre

Lone working out of office

Arrange contact & report in time

Fire safety

Fire Check completed on a weekly basis  (internal to ELC)

Fire Extinguishers checked on a monthly basis (internal to ELC)

Fire equipment checked as appropriate inc. mag locks on doors/ lift descending

Fire exits to be unobstructed

Emergency lighting checked by external company

Flammable materials to be stored appropriately

Fire Systems check quarterly (external company)

Annual fire Inspection (external company)

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Supervision –Remote Supervision at Theme park / Town

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Monitoring of pupils

Exact details will depend on the age of the pupils and the venue.

Clear boundaries of area pupils allowed to go including any no-go area's should be communicated

Minimum group size should be stipulated

Staff should be spread around the area to monitor pupils.

Reporting back times should be clearly stated.

Incident occurring

Pupils should be briefed on what to do if incident occurs.

A staff member should be available at an easily locatable central point.  All pupils should have staff contact number.  At some venues such as theme parks it is possible/required to register staff contact details with venue.

Venue Hazards

Staff should ensure they are familiar with the risks associated with the venue.

Generally venues such as theme parks will have risk assessments/hazard lists which should be obtained and recommendations acted on.

For venues such as shopping street assessment should be carried out on previsit if possible.  If previsit isn't possible staff should assess risk prior to allowing pupils to go off.  Risks might include busy roads, getting lost, fountains etc

Behaviour

Pupils should be reminded of expected behaviour in particular in relation to interaction with the public.

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Supervision - Remote Supervision on an expedition

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Emergency incident

Location/area to be used should be appropriate to the training/skills of the group

Sufficient training and equipment given to group enabling them to deal with all foreseen emergencies and to react appropriately to unforeseen emergencies

Group should be part of the planning and risk assessment process

All groups should have access to a mobile phone to be used in an emergency if a signal can be gained and battery is sufficient.

First aid and emergency action training should be provided for participants

Suitable first aid kits should be available

Getting lost /separated

Emergency contact details given to each member of the group

Install buddy system for increased awareness in group

Inadequate Supervision

Sufficient experience of supervising staff to understand the level of supervision appropriate for each group

Sufficient knowledge by the supervision staff of the location/area to be used

PLB devices should be considered if mobile phone signal is dubious/ not available

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Staff - Pregnant Lady

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Manual handling

Reduce the amount of physical work or provide aids to reduce the risk

Alter the nature of the task to reduce risks of injury

Any specific recommendations from a GP to be observed

Where teaching staff are required to lift a human load assistance from appropriate support staff and the provision of mechanical equipment such as hoists; and training in lifting and handling techniques and in the use of mechanical aids should be provided

Movements and postures

Avoid spending long periods handling loads, or standing/sitting without regular exercise/movement to maintain circulation

The opportunity should be provided to alternate between standing and sitting.  If this is not possible breaks should be provided

Work where there is a risk of exposure to shocks, vibration or sudden movements

Work likely to involve uncomfortable whole body vibration to be avoided, especially at low frequencies

Work where the abdomen is exposed to shock or jolts should be avoided

Working with display screen equipment

Display Screen Equipment Risk Assessment taking into account pregnant workers (additional space etc.) should be carried out

Working alone

Review and revise access to communications with others

Stress

Adjust working conditions and hours

Ensure that necessary understanding, support and recognition is available (consider the return to work)

Take account of known organisational stress factors (shift patterns, job insecurity, workloads etc) and the particular medical and personal factors affecting the individual

Working in extremes of heat and cold

Pregnant staff not to be placed in areas where temperatures are either too hot or too cold

Additional rest and refreshment breaks to be provided

Work  and personal protective equipment

Wherever possible, the risk should be avoided by adaptations or substitution, eg if possible providing suitable alternative equipment to allow the work to be conducted safety and without risk to health

Mental and physical fatigue and working hours

Adjust working hours temporarily, as well as other working conditions, including the timing and frequency of rest breaks.  Pregnant staff should have some control over their work patterns

The need for physical rest may increase.  As appropriate, allow access to somewhere to sit or lie down comfortably in private and without disturbance

Work related violence

Change the design of the job i.e., avoiding lone working, confirm type of student

Provision of external lighting and the prevention of working alone after dark in buildings remote from the main occupied area

Provision of personal alarms/panic buttons where necessary

staff training on the policy and procedures for dealing with violence

Encouragement to report all incidents

Hazardous substances with hazardous properties indicated by the following risk phrases: R40, R45, R46, R47, R49, R61, R63, R64, R68

Carry out a COSHH assessment for all substances the staff member will come into contact with

Infectious Diseases: Biological agents of hazard groups 2, 3 and 4, for example, infections which are transmitted from animals and birds to humans through activities at work, hepatitis B.

Avoid or protect against situations where transmission of these diseases could occur including administration of First Aid, working around animals

Chickenpox / shingles, Rubella,

Pregnant women who have been in contact with chickenpox or shingles and have no history of chickenpox must contact their GP promptly for advice.

Chlamydia Psittaci infection

Avoid farms/fields at lambing time

Cytomegalovirus (CMV)

It is transmitted through blood, saliva and faeces.  Transmission is easily prevented through simple hygiene precautions, such as hand washing.

Slapped cheek disease (Parvovirus)

If a pregnant teacher knows she has been exposed, she should inform her GP, or the provider of her ante-natal care.

Loose/Slippy terrain

Take alternative routes

Wear appropriate footwear

Also refer to risk Assessments…

All Off-Site Visits

East Lothian Council

Off-Site Activity Risk Assessment

Assessed By: LB

Date: 5th May 2025

Safeguarding

This Risk Assessment is a Generic Risk Assessment.

Hazards Specific to each trip should be recorded using the Event Specific Notes section of EVOLVE.

Hazard/Risk

Control Measures

These should be proportionate to the Level of Risk which takes into account likelihood of adverse event and potential consequence of adverse event

Allegations from pupils

Staff or volunteers should not find themselves alone in a changing area with pupils. If pupils require help then only enter if 2 adults present. If not possible then ask young person to come out of the changing area into public area.

Lack of understanding from all adults - resulting in one adult present.

Clear communication to all adults (including parent volunteers) about not entering changing areas alone.

List of rules at changing area for reminder to all.

Not aware of safeguarding procedures

All permanent and associate staff to have up to date safeguarding courses

Not fitting equipment - particularly wetsuits

All staff to be aware of wetsuit sizing and if in between sizes to offer larger size.

Ideally use changing robes/ large towels  if changing in minibus/trailer/tent

Period issues

Period products easily available within OL building or OL staff first aid kits

Fitting and adjustment of PPE - e.g. harness/ helmet/ buoyancy aid/ skis/ boots/ clothing

whenever possible instruct/show/ demonstrate how to put on themselves. Encourage peer support. If staff member needs to help then minimal hands on to achieve correct fit - to be done in clear presence if others (preferably another adult if present)

Impropriety between young people whilst changing.

Give clear guidance and regularly reinforce expected behaviour in changing areas.