BOARD MEETING MINUTES Approved February 19, 2025
Wednesday January 15, 2025 Board Meeting Preston Town-County Library
CALL TO ORDER & ROLL CALL
The January 15, 2025 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:10pm by Chairman Peg Winebrenner. Board members Matt Pavelich and Mary Finlay(Zoom) were present. Library Director, Starla Rice, acting as secretary, was also in attendance.
MINUTES OF PREVIOUS MEETING
Minutes from the December 18, 2024 board meeting were read by the Board members.
Discussion: Peg entertained a motion that the minutes from the December 18, 2024 meeting be approved. Matt moved that the minutes from the December 18, 2024 board meeting be approved. Mary seconded that motion. All trustees present approved.
BUDGET & CLAIMS
The board was presented with the budget reports for December 2024 and claims for January 2025. Discussion: Peg entertained a motion that the budget reports for December 2024 and claims for January 2025 be approved. Matt moved that the budget reports for December 2024 and claims for January 2025 be approved. Mary seconded that motion. All trustees present approved.
The following claims were submitted:
Visa $1183.73 Repair & Main, Books, Insurance, Tam Fed
Incident Report: The director turned a piece of mail, that was addressed to a patron who was claiming to be the director of the library, over to the police. It is the 3rd time the patron has been caught in misrepresenting themselves concerning the library. Trustee Matt Pavelich will be drafting a letter to be sent to the patron.
DIRECTOR’S REPORT
The director presented the January 2025 Director’s Report. Discussion: None
UNFINISHED BUSINESS
1. Library maintenance carpets and doors: The clear plastic mats have been placed in front of the circulation desk and in the office where the director’s desk is. We were unable to use the clear plastic mat behind the circulation desk because it was too large. We pulled the mat from the back office to put behind the circulation desk.
2. Purchasing chairs for the library: The director asked to select and order 4 different chairs to try out, to help decide what to purchase. The board suggested checking with Polson about where they purchased the chairs when they remodeled, but thought purchasing to try first was a good idea.
NEW BUSINESS
1. General Administrative Business: T-Mobile Hot Spot reports. The director produced a use report on the hot spots and general information. The Montana State Library will stop paying for the hot spot program at the end of the fiscal year. The cost of maintaining the program on our own is not possible. Peg entertained a motion that the library cease to offer hot spots when the Montana State Library discontinues the program. Matt moved that the library cease to offer hot spots when the Montana State Library discontinues the program. Mary seconded that motion. All trustees present approved.
The library board briefly discussed a proposal from Renee Frances Conn concerning a new non-profit to be called the Hot Springs Community Projects Fund(HSCPF). The HSCPF would like for the library or Friends of the Library to act as an umbrella while they start up. The library is not able to do that but the board members present hadn’t had a chance to really look at the proposal and the board members not present hadn’t seen it at all. The library board of trustees will revisit the proposal at the February 19, 2025 library board meeting.
The February 2025 meeting of the Library Board of Trustees was scheduled for: February 19, 2025 at 5:00pm.
PUBLIC COMMENT:
ADJOURN
Meeting adjourned at 5:58 pm as per motion by Matt; seconded by Mary. All trustees present approved.
Respectfully submitted,
Starla Rice, Director
Approved:
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Chair Person Vice Chair Person
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Trustee Trustee
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Trustee