Preamble

The Gamma Tau Chapter of the Psi Upsilon Fraternity was chartered December 19th, 1970. The purpose of the Chapter is to remain a relatively small group of friends who hold close fraternal ties in the original tradition of social fraternities. The Chapter strives to achieve the original goals of friendship and service for which the Psi Upsilon Fraternity was founded.

The bylaws of the Gamma Tau Chapter of the Psi Upsilon Fraternity have been created to provide order and organization for the Gamma Tau Chapter in any endeavors that they undertake. It is the responsibility of each MEMBER of the Gamma Tau Chapter to abide by these bylaws and to bring to the attention of the other MEMBERs any violations of these bylaws that they may witness.

ARTICLE I: The Bylaws

Section 1: Ratification and Amendments

Law 1: Ratification
  1. These bylaws must be approved by a THREE-FOURTHS majority. Once ratified, all previous bylaws and conflicting MOTIONs are rendered void.
Law 2: Amendments
  1. These bylaws may be amended by a THREE-FOURTHS majority.
  2. Any MOTION to amend the bylaws may be discussed, but not voted on until at least one week after the MOTION was made.

Section 2: Bylaw Policies

Law 1: Conflicts
  1. These bylaws may not conflict with nor violate the precepts of Psi Upsilon, its Constitution, or its Ritual, nor any local, state, or national law.
Law 2: Interpretation
  1. In the event that a question of interpretation of these bylaws is brought up:
  1. The Parliamentarian, or in their absence the President, will provide an official interpretation.
  2. Any ACTIVE may move to reject the interpretation, requiring a SIMPLE majority
  3. Should that MOTION pass, any other interpretation may be brought up and agreed upon by SIMPLE majority.
Law 3: Limitation
  1. Any issues or procedures not described in these bylaws are left to Executive Council Policy, which may be overridden by SIMPLE majority vote.

ARTICLE II: Membership

Section 1: MEMBERs

Law 1: Definition
  1. BROTHERs and PLEDGEs are considered official MEMBERs of the Gamma Tau chapter of Psi Upsilon.

Section 2: BROTHERs

Law 1: Definition
  1. A BROTHER is a person who has gone through the Initiation Ritual and has not been expelled.
Law 2: Statuses
  1. An ALUMNUS is a BROTHER who is not a student at Georgia Tech,
  1. A BROTHER who is a graduate student or on official semester break at Georgia Tech may choose to be considered an ALUMNUS,
  2. BROTHERs from other chapters are considered ALUMNI for the purposes of these bylaws.
  3. An ALUMNI organization, the Psi Upsilon Society of Georgia (PUSOG), is recognized by these bylaws.
  1. A BROTHER may be considered an ACTIVE BROTHER if they are  in good academic standing with a cumulative GPA at or above a 2.0.
  2. A BROTHER may request permission to take PERSONAL LEAVE from the Judicial Board at the beginning of a semester to withdraw from ACTIVE status for that semester. If the Judicial Board does not grant this request, the BROTHER may choose to be INACTIVE.
  1. A Brother’s Keeper, a BROTHER whose job is to act as liaison to the BROTHER who is on PERSONAL LEAVE, will be appointed by the Judicial Board.
  2. A BROTHER who is INACTIVE may also choose to have a Brother’s Keeper appointed by the Judicial Board
  1. Any ACTIVE BROTHER may be placed on PROBATION.
  1. PROBATION is defined as the loss of certain privileges of activity, as defined in Executive Council Policy.
  2. A BROTHER may be placed on PROBATION as a punishment by the Judicial Board, for failing to meet their financial obligation to the chapter, or for any reason defined in Executive Council Policy.
  3. The decision to place a BROTHER on PROBATION must be ratified by a Three-Fourths Majority VOTE.

  1. An ACTIVE BROTHER may be placed on SUSPENSION by a THREE­-FOURTHS majority vote.
  1. A BROTHER who is placed on SUSPENSION retains none of the rights associated with being a BROTHER for the duration of their SUSPENSION.
  2. The BROTHER in question must abstain from the vote.
  3. The length of SUSPENSION must be specified in the MOTION, and may not exceed one year.
  4. Any MOTION to SUSPEND a BROTHER may not be voted on for two weeks, and the BROTHER in question must be aware of the MOTION for the two week period.
  5. At the beginning of a semester, a SUSPENDED BROTHER may be reinstated early by THREE-­FOURTHS majority.
  6. If a SUSPENDED BROTHER lives in the Chapter House, they will be given 60 days to vacate.
Law 3: Honorary Brothers
  1. A NON­-MEMBER conventionally ineligible for BROTHERHOOD may be initiated into Psi Upsilon as an HONORARY BROTHER in recognition of truly outstanding contribution to the BROTHERHOOD.
  2. A person must be brought up for consideration as an HONORARY BROTHER at least two weeks prior to initiation and no more than once per semester.
  3. The vote to initiate an HONORARY BROTHER must use Throne Room procedure.
  4. HONORARY BROTHERS are otherwise treated no differently than all other BROTHERs.
Law 4: Expulsion
  1. Psi Upsilon does not recognize any voluntary withdrawal from BROTHERHOOD.
  2. A BROTHER of the Gamma Tau chapter may only be EXPELLED by a THREE­-FOURTHS majority vote.
  1. The BROTHER in question must abstain from the vote.
  2. Any MOTION to EXPEL a BROTHER may not be voted on for two weeks, and the BROTHER in question must be aware of the MOTION for the two week period.
  3. If the MOTION passes, the EXPELLED person will no longer be considered a BROTHER.
  4. If a BROTHER who lives in the house is EXPELLED, they will be given 60 days to vacate.
Law 5: Rights and Privileges
  1. All BROTHERs may attend all meetings, ceremonies, social events, and other official activities of the Chapter unless they are SUSPENDED, on PROBATION,  or penalized by APPROVED Executive Council policy.
  2. Only ACTIVE BROTHERs possess the right to vote in matters concerning the Chapter.
  1. This right shall not be suspended or denied except in ways described in these bylaws or by APPROVED Executive Council policy.
Law 6: Requirements
  1. BROTHERs will meet all financial obligations to the chapter.
  1. Any money paid to the Chapter by any BROTHER must first be applied towards any outstanding debt.
  2. ACTIVE BROTHERS must pay semesterly dues by the second Brothers’ Meeting after the budget has been approved.
  1. BROTHERS on PERSONAL LEAVE must pay the portion of Chapter dues that constitute International dues and parlor fees.
  1. PARLOR FEES are a portion of dues paid to the Psi Upsilon Society of Georgia for the continuance of chapter stability.
  1. A BROTHER may instead negotiate a payment plan with the Treasurer to pay dues by the end of the semester.  This must be done prior to the payment deadline.
  2. A BROTHER may petition the BROTHERHOOD to split their dues evenly amongst the rest of the ACTIVES for one semester. Such a MOTION requires UNANIMOUS approval.
  1. BROTHERS who have not met their financial obligation will be referred to the J­udicial Board. BROTHERS who have not met their financial obligation will be automatically placed on PROBATION.
  1. ACTIVE BROTHERs will meet attendance requirements.
  1. Events may be made required by Executive Council Policy as long as the requirement is known two weeks prior to the event in question.
  2. The establishment of a fine for missing an event must be approved by a SIMPLE majority and must be available in Executive Council Policy . 
  3. An absence may be excused by an Officer of the Executive Council for academic or other reasons provided the absent BROTHER notifies the Executive Council beforehand.
  1. ACTIVE BROTHERs will complete service requirements found in Executive Council Policy.
  2. ACTIVE BROTHERs will participate in one permanent committee.
  3. BROTHERs will maintain secrecy to non-­BROTHERs about Rituals, Brothers’ Meetings and matters discussed therein, and any other matter considered secret by the Chapter.
  4. BROTHERs will maintain appropriately non-­intimate relationships with the PLEDGEs.
  1. Any BROTHER who begins an inappropriate relationship with a PLEDGE must disclose that relationship to the Executive Council.That BROTHER will be stripped of all voting and DISCUSSION rights on issues pertaining to the aforementioned PLEDGE.
  1. BROTHERs on PERSONAL LEAVE will complete requirements found in Judicial Board policy.

Section 3: Pledges

Law 1: Definitions

1. A BID is an invitation for a Georgia Tech student to become a PLEDGE.

2. A PLEDGE is a Georgia Tech student who has accepted a BID but has not been through the initiation process or otherwise had their PLEDGEship ended.

3. A PLEDGE TERM is the period between the acceptance of a BID and the Initiation Ceremony.

Law 2: Requirements

1. To become a PLEDGE, a Georgia Tech student must be extended a BID by two-thirds majority vote.

2. To be considered for initiation, a PLEDGE must:

a. Complete the New Member Education Program found in Executive Council Policy.

Law 3: Rights and Privileges
  1. PLEDGES will have a BIG BROTHER to act as their liaison to the BROTHERHOOD.
  2. There shall be NO activity or function required of a PLEDGE by any MEMBER of Psi Upsilon which violates the precepts of Psi Upsilon, the National Constitution, the Chapter bylaws, or which violates any national, state, or university laws or regulations.
Law 4: End of Pledgeship
  1. A PLEDGE may at any time terminate their PLEDGEship voluntarily.
  2. A PLEDGE may be DEPLEDGED by a SIMPLE majority at any Brothers’ Meeting.
  3. The vote to initiate a PLEDGE must follow Throne Room Procedure.
  1. Failure to pass the Throne Room vote will result in DEPLEDGING.
  1. Any PLEDGE whose PLEDGEship ends as a direct consequence of any BROTHERHOOD vote, including Throne Room voting, is ineligible to become a PLEDGE again.
  2. If a PLEDGE cannot continue the PLEDGE TERM due to extenuating circumstances the BROTHERHOOD can vote to WITHDRAW the PLEDGE status with a ⅔ vote.
  1. A PLEDGE who has had their PLEDGEship withdrawn is eligible to become a PLEDGE again.
  2.  Extenuating circumstances automatically include medical withdraw from school, academics lower than IFC’s grade requirement, or monetary difficulties.
  1. Other reasons for WITHDRAW  may be presented to the BROTHERHOOD and must pass a ⅔ vote to be considered extenuating circumstances.

Section 4: Throne Room Procedure

Law 1: Exclusivity
  1. No candidate may be initiated without passing the Throne Room vote.
Law 2: Eligible Voters
  1. The ACTIVE BROTHERs of the semester encompassing the current PLEDGE TERM will constitute the voting body of the Throne Room vote.
Law 3: Procedure
  1. After DISCUSSION, vote will be held by secret ballot.
  2. The four types of votes are as follows:
  1. YES, ­I wish to initiate the candidate.
  2. NO,­ I wish to not initiate the candidate.
  3. VETO, ­I have irreconcilable issues with the candidate and strongly oppose initiation.
  4. ABSTAIN,­ I wish to remove myself from the voting body. BROTHERs wishing to abstain from the vote must formally cast this vote.
  1. The votes will be tallied by the President and the Vice President of Member Education. In the absence of either candidate an appointed representative, or if applicable their elected successors shall tally the vote.
  2. If the number of votes does not equal the size of the voting body, the vote must be retaken.
  3. The TOTAL VOTE will be defined as the total number of non­-ABSTAIN votes.
  4. The possible results are as follows:
  1. If the total of YES votes is less than THREE-­FOURTHS of the TOTAL VOTE, the candidate will not be initiated.
  2. If the total of YES votes is equal to or greater than THREE­-FOURTHS of the TOTAL VOTE and there are zero VETOes, the candidate will be initiated.
  3. If at least 10% of the TOTAL VOTE rounded with a minimum of two are VETOes, the candidate will not be initiated.
  4. If the total of YES votes is equal to or greater than THREE­-FOURTHS of the TOTAL VOTE and at least one VETO was thrown, but not enough to satisfy the case in 6.3, the votes will be discarded and DISCUSSION will be re­opened. At the end of DISCUSSION, an identical vote will be held, with the exception that should this case be reached again, the candidate will be initiated.
  1. Regardless of the result, the counters will report only the following:
  1. Whether or not the candidate will be initiated.
  2. Whether or not the total of YES votes reached THREE-­FOURTHS of the TOTAL VOTE.
  3. Whether or not any VETOes were thrown.

Section 5: Non-MEMBERs

Law 1: Residence in the Chapter House
  1. A Non-­BROTHER may reside in the Chapter House only after SIMPLE majority approval.

ARTICLE III: The Executive Council and Officers

Section 1: The Executive Council

Law 1: Definition and Scope
  1. The Executive Council is a body of 6 elected ACTIVE BROTHERs that will serve as the primary governing body of the chapter.
  2. The Executive Council will consist of these six Officers in order of rank: President, Vice President of Finances (Treasurer), Vice President of the House (House), Vice President of Member Education (Member Ed), Vice President of External Affairs (External), and Vice President of Internal Affairs (Internal).
  3. The Executive Council will have the following responsibilities as a whole:
  1. To execute the operation of the Chapter.
  2. To make decisions on behalf of the Chapter when a Brothers’ Meeting is impractical and report those decisions as soon as is practical.
  3. To enforce these Bylaws and all BROTHERHOOD decisions.
  4. To delegate tasks not specifically listed in these bylaws to the most appropriate Officer.
  1. The Officers of the Executive Council share these common duties:
  1. To chair their permanent committee.
  2. To record minutes and procedures of their committee.
  3. To maintain a Continuity Folder of materials pertinent to the operation of their committee to be passed down to successors.
  4. To report activities at Brothers’ Meetings.
  5. To present a document of Executive Council policy in the first two weeks of each semester and keep it updated in the BROTHERHOOD archives and online.
  6. To submit budgetary items to the Treasurer for approval.
  7. To submit scheduling items to Vice President of Internal Affairs for approval.
  8. To submit event plans to Vice President of  External Affairs to ensure compliance with regulations.
Law 2: Responsibilities of the President
  1. To chair the Executive Council as their permanent committee.
  2. To ensure that the duties of each member of the Executive Council enumerated in these Bylaws are fulfilled.
  3. To ensure all Appointed Officer positions as defined in Article III, Section 2 are filled.
  4. To represent Brother Archon in all ritual activities.
  5. To represent Leonardo of the TMNT.
  6. To chair weekly Brothers’ Meetings.
  7. To attend all Interfraternity Council meetings.
  8. To complete the Membership Report for International.
  9. To reside in the Chapter House.
  10. To be the primary BROTHER responsible for ensuring the good health and operation of the Chapter in general.
Law 3: Responsibilities of the Vice President of Finances
  1. To chair the Treasurer Council as their permanent committee, which will have duties including but not limited to:
  1. Running fundraising activities.
  2. To collect money owed to the Chapter.
  3. To collect rent and parlor fees.
  4. To see to the payment of bills owed by the Chapter.
  5. To maintain thorough ledgers of accounts held with and by the Chapter.
  6. To propose a budget for upcoming semesters at the brothers meeting immediately following the establishment of a number of active brothers for the semester.
  7. To attend committee meetings as required by the committees for financial consultation.
  1. To represent Brother Thesauristes in all ritual activities.
  2. To represent Raphael of the TMNT.
  3. To appoint a Fundraising Chair as defined in Article III, Section 2.
  4. To be the primary BROTHER responsible for the financial well-being of the Chapter.
Law 4: Responsibilities of the Vice President of the House
  1. To chair the House Committee as their permanent committee, which will have duties including but not limited to:
  1. To issue rent contracts or eviction notices as an agent of PUSOG
  2. To ensure that incidental wear and tear on the Chapter House is repaired.
  3. To ensure the house is well­-supplied and its appliances are maintained.
  4. To keep the Chapter House clean by holding Full House Cleanup events.
  5. To assign house jobs to the residents of the Chapter House.
  1. To represent Oikonomos in all ritual activities.
  2. To represent Donatello of the TMNT.
  3. To reside in the Chapter House.
  4. To be the primary BROTHER responsible for the well­being of the facilities and possessions of the Chapter.
Law 5: Responsibilities of the Vice President of Member Education
  1. To chair the Member Education Committee as their permanent committee, which will have duties including but not limited to:
  1. To run Rush.
  2. To create  and manage the New Member Education Program.
  3. To plan  ritual activities.
  4. To oversee  the academics of the MEMBERs.
  5. To be the point of contact for Brother’s Keepers.
  1. To represent Brother First Angelos in all ritual activities.
  2. To represent Master Splinter of the TMNT.
  3. To appoint a Scholarship Chair as defined in Article III, Section 2.
  4. To be the primary BROTHER responsible for all Rush and PLEDGE ­related matters.
Law 6: Responsibilities of the Vice President of External Affairs
  1. To chair the External Council as their permanent committee, which will have duties including but not limited to:
  1. To plan  and run social events.
  2. To organize  and manage service.
  3. To coordinate  participation in Greek Week and Homecoming.
  4. To produce  content for the Georgia Tech yearbook.
  1. To represent Brother Second Angelos in all ritual activities.
  2. To represent Michelangelo of the TMNT.
  3. To attend all Interfraternity Council  meetings.
  4. To appoint a Risk Management Chair and Service Chair as defined in Article III, Section 2.
  5. To be the official representative of the Chapter to outside organizations.
Law 7: Responsibilities of the Vice President of Internal Affairs
  1. To chair the Internal Committee as their permanent committee, which will have duties including but not limited to:
  1. To compile  and manage the History of the Chapter.
  2. To conduct  ALUMNI and International relations.
  3. To publish  the Golden Cogwheel, the ALUMNI newsletter.
  4. To ensure  that minutes are taken of Brothers’ Meetings.
  5. To administer  the Chapter’s website.
  6. To manage  these Bylaws.
  7. To maintain  the network of the Chapter House.
  1. To represent Brothers Grammateus and Epistolographos in all ritual activities.
  2. To represent April O’Neal of the TMNT.
  3. To attend Convention.
  4. To appoint a Parliamentarian, Recording Secretary, Social Media Chair, and Historian Chair as defined in Article III, Section 2.
  5. To be the official representative of the Chapter to the ALUMNI and International.
  6. To be the primary BROTHER responsible for scheduling Chapter activities.

Section 2: Appointed Officers

Law 1: Definition and Scope
  1. The Appointed Officer positions are officers not included on the Executive Council.
  2. The Appointed Officers will be appointed by members of the Executive Council as specified in Article III, Section 1.
  3. Each Appointed Officer must be approved by a SIMPLE majority vote by the BROTHERHOOD.
  4. The terms of all Appointed Officers last one semester.
  5. Any Appointed Officer may be removed at any time by the Executive Council officer that appointed them.
  6. An Appointed Officer may resign from their office at any time.
  7. If at any time a chair position is left open due to removal or resignation, a new officer may be appointed by the specified member of the Executive Council in Article III, Section 1 and consequently approved by a SIMPLE majority vote by the BROTHERHOOD.
  8. During the time which the chair position is vacant, the responsibilities of the chair will be fulfilled by the Executive Council officer that appointed them.
  9. Any BROTHER may serve as an Appointed Officer, including BROTHERs who already hold another Appointed Officer position or are serving on the Executive Council.
Law 2: Parliamentarian
  1. The Parliamentarian is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Parliamentarian are:
  1. To be thoroughly familiar with and provide an official interpretation  of these Bylaws.
  2. To regularly attend Brothers’ Meetings.
  3. To maintain and edit these Bylaws after amendments to them have been passed.
  4. To provide official interpretations of these Bylaws as defined in Article I, Section 2, Law 2.
  5. To draft an interpretation of these Bylaws that reflects the wishes of the BROTHERHOOD as a whole, should the Parliamentarian’s interpretation of the Bylaws be overturned in a BROTHER'S MEETING as described in Article I, Section 2, Law 2.
Law 3: Recording Secretary
  1. The Recording Secretary is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Recording Secretary are:
  1. To record minutes of Brothers’ Meetings.
  2. To promptly make minutes available to the BROTHERHOOD.
  3. To regularly attend Brothers’ Meetings.
  4. To select a BROTHER to take minutes for each meeting from which the Recording Secretary is absent.
Law 4: Social Media Chair
  1. The Social Media Chair is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Social Media Chair are:
  1. To responsibly manage official social media accounts.
Law 5: Historian
  1. The Historian is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Historian Chair are:
  1. To record activities of the BROTHERHOOD by means of videography, photography, and written record.
  2. To update and maintain the BROTHERHOOD archive with the aforementioned records.
Law 6: Risk Management Chair
  1. The Risk Management Chair is an officer appointed by the Vice President of External Affairs.
  2. The responsibilities of the Risk Management Chair are:
  1. To train and manage sober monitors and attendants for private events.
  2. To assess and intervene in situations that could potentially cause harm to members or guests.
  3. To be thoroughly familiar with campus regulations.
  4. To inform the BROTHERHOOD of educational programs regarding risk management.
  5. To regularly attend BROTHERHOOD events.
Law 7: Service Chair
  1. The Service Chair is an officer appointed by the Vice President of External Affairs.
  2. The responsibilities of the Service Chair are:
  1. To coordinate several service events per semester.
  2. To maintain a record of service hours.
Law 8: Scholarship Chair
  1. The Scholarship Chair is an officer appointed by the Vice President of Member Education.
  2. The responsibilities of the Scholarship Chair are:
  1. To maintain a record of the academic standing and GPA of the active BROTHERHOOD.
  2. To develop and enforce a scholarship plan with BROTHERs who are struggling academically.
Law 9: Fundraising Chair
  1. The Fundraising Chair is an officer appointed by the Vice President of Finances.
  2. The responsibilities of the Fundraising Chair are:
  1. To raise supplemental funds to augment regularly collected dues.

Section 3: Installation and Removal of the Executive Council

Law 1: Regular Elections
  1. Only ACTIVE BROTHERs may be elected to an Office.
  1. No BROTHER may hold multiple elected Offices at once.
  2. The terms of all Offices last three semesters.
  3. Regular elections will be held at the end of each term.
  4. Nominations will open two weeks prior to elections and will close immediately before the vote.
  5. The candidates will be given an opportunity to have a dialogue with the BROTHERHOOD about their campaign prior to election.
  6. The voting procedure is as follows:
  1. The candidates will be asked to leave the room.
  2. The remaining ACTIVE BROTHERs will constitute the voting body.
  3. After DISCUSSION, each BROTHER in the voting body will vote by secret ballot for one of the candidates or for No Confidence.
  4. BROTHERs may instead abstain from the vote.
  5. The meeting chair and the BROTHER taking minutes will count.
  6. If any candidate receives a SIMPLE majority, they will be elected to the Office in question.
  7. If no candidates receive a SIMPLE majority and neither of the top two results are No Confidence, a runoff election will be held by the same procedure between the top two results.
  8. Otherwise, the candidates are asked to return to the meeting, nominations are re­opened, and the election procedure is repeated.
Law 2: Resignation and Summer Leave
  1. An Officer is permitted to resign from office during their term.
  2. A resigning officer will be expected to continue carrying out their duties or appoint an ACTIVE BROTHER to do so for two weeks or until a replacement is elected by the procedure in Law 1 to serve the remainder of the term.
  3. If two weeks pass and a replacement has not yet been elected, the President will perform the duties of that office until a replacement is chosen.
  4. An Officer who will not maintain ACTIVE status during summer semester may must appoint any ACTIVE to temporarily hold the Office for the summer.
Law 3: Involuntary Removal from Office
  1. An Officer who will not maintain ACTIVE states during a Non-­Summer semester will be removed from Office.
  2. Officers may be removed from Office by a THREE­-FOURTHs majority vote.
  1. The Officer in question must abstain from the vote.
  2. Any MOTION to remove an Officer must be tabled for one week, and the Officer in question must be aware of the MOTION for the tabling period.
  3. After the MOTION has been made and SECONDed, the Officer may make a statement to the BROTHERHOOD regarding their removal. 
  1. After removal of an officer, a replacement election will take place, following the procedure in Law 1.

Article IV: BROTHER'S MEETINGs

Section 1: Meeting Requirements

Law 1: Definition of a BROTHER'S MEETING

  1. A BROTHER'S MEETING is a meeting during which a QUORUM of ACTIVE BROTHERS is present.
  1. QUORUM is defined as at least two-thirds of the ACTIVE BROTHERHOOD.
  2. If QUORUM is not met, a BROTHER'S MEETING shall not be held.
Law 2: The Lodge Room
  1. The LODGE ROOM is any room in which a BROTHER'S MEETING is being held.
  1. The LODGE ROOM is SECURE when no non-BROTHERS are present, and when all entrances to the room are suitably sealed.
  2. If the LODGE ROOM is not SECURE a BROTHER'S MEETING shall not be held.
Law 3: The Chair
  1. The CHAIR of the meeting administers meeting procedure.
  2. No BROTHER present at the meeting may speak unless called upon by the CHAIR, or to SECOND or OBJECT to a MOTION.
  3. The CHAIR may not vote on any MOTION except in the case of a TIE in any majority.
  1. A TIE occurs when the threshold for a vote rounded to the nearest whole percentage is met, but not passed.
  2. In the case of a TIE, the CHAIR shall cast a single vote  in favor or against the MOTION.
  1. The CHAIR may neither SECOND nor OBJECT to MOTIONs.
  2. Only one BROTHER may act as CHAIR at a time.
  3. The BROTHER CHAIRing the MEETING may change during the BROTHER'S MEETING.

Section 2: Definitions and Specific Procedure

Law 1: Motions

  1. A MOTION is a formal proposal by a BROTHER that the BROTHERHOOD take an action.
  2. A MOTION may be made at any point during the BROTHER'S MEETING.
  1. To do this, a BROTHER may raise their hand and state the MOTION they wish to make once called upon by the CHAIR.
  1. Any MOTION must be SECONDed to be considered by the BROTHERHOOD.
  1. Only ACTIVE BROTHERs may vote on MOTIONS.
  1. MOTIONS may be passed by a SIMPLE majority VOTE, unless specified otherwise in these Bylaws, or in Executive Council Policy.
  2. A MOTION may not be amended after being brought before the BROTHERHOOD, except by the BROTHER who made the MOTION.
  3. The CHAIR may choose not to recognize any MOTION except for a MOTION to Adjourn.

Law 2: Seconding a MOTION

  1. All MOTIONs, except a MOTION to Adjourn and a MOTION to VOTE by Division Down the Middle, require a SECOND before they are considered by the BROTHERHOOD.
  2. To SECOND a MOTION, a BROTHER will say “Seconded” after a MOTION is proposed.
  1. A BROTHER may not SECOND their own MOTION.
  2. Any BROTHER may do this without being called on by the CHAIR.
  1. If the MOTION does not receive an OBJECTion, the MOTION passes by GENERAL CONSENT.
  1. MOTIONs which pass by GENERAL CONSENT are not VOTEd on by the assembly.
  1. SECONDing a MOTION does not constitute agreement or disagreement with that MOTION.

Law 3: Objections

  1. A BROTHER may OBJECT to a MOTION after it receives a SECOND.
  2. If any BROTHER OBJECTs to a MOTION, the BROTHERHOOD moves into DISCUSSION.
  3. To OBJECT to a MOTION a BROTHER will say “Objection” after a MOTION has been SECONDED.
  1. Any BROTHER may do this without being called on by the CHAIR.
  1. Following an OBJECTION, the CHAIR will ask to hear from the BROTHER who made the OBJECTion.
  1. The BROTHER will then state their reason for OBJECTing to the MOTION.
  1. OBJECTing to a MOTION does not constitute agreement or disagreement with that MOTION.
Law 4: Voting

  1. After DISCUSSION has been held regarding a MOTION, a VOTE will be held.
  2. BROTHERs may choose one of three ways to VOTE on a MOTION.
  1. YES, I am in favor of the MOTION.
  2. NO, I oppose the MOTION.
  3. ABSTAIN, I wish to remove myself from the voting body. BROTHERs wishing to abstain from the vote must formally cast this VOTE.
  1. If the total number of VOTES, including ABSTAINs is not equal to the number of ACTIVE BROTHERs in attendance, the VOTE must be reheld.
  2. The result of the VOTE will be decided by the ratio of YES VOTEs to the total number of ACTIVE BROTHERs in attendance, minus the number of ABSTAIN VOTEs.
  3. The CHAIR may choose to hold an APPROVAL VOTE instead of the regular voting process. APPROVAL VOTING procedure is as follows:
  1. BROTHERs may VOTE YES for any number of items being considered.
  2. There are no NO VOTEs.
  3. The item which receives the most YES votes is taken to be the consensus of the BROTHERHOOD.
  4. If more than one item must pass this VOTE, the items which pass the VOTE shall be the items which receive the most VOTEs.
Law 5: Specific Types of MOTIONs

  1. MOTION to Call the Question
  1. This MOTION may be made during any type of DISCUSSION by a BROTHER who has been called on by the CHAIR.
  2. If the MOTION receives a SECOND, DISCUSSION ceases, and the MOTION is voted on.
  1. MOTION to VOTE by Division Down The Middle
  1. This MOTION may be made immediately before voting occurs on another MOTION.
  2. This MOTION does not require a SECOND.
  3. Following this MOTION, BROTHERs will move to a side of the room that corresponds to their vote. BROTHERs may choose to ABSTAIN from this vote by remaining in the middle of the LODGE ROOM.
  1. MOTION to Adjourn
  1. This MOTION ends the BROTHER'S MEETING.
  2. This MOTION does not require a SECOND, but may be OBJECTed to by any BROTHER.
  3. This MOTION must be recognized by the CHAIR.
  1. MOTION to Amend the Bylaws
  1. This MOTION may be discussed, but not voted on until at least one week after the MOTION was made.
  1. Non-Exclusivity
  1. Any other type of MOTION may be made in a BROTHER'S MEETING, except where specifically forbidden by these bylaws.

Section 3: Discussion

Law 1: Pro-Con Discussion

  1. All MOTIONs must be DISCUSSed in this format.
  2. Pro-Con DISCUSSION will start with a Point in Favor of the MOTION.
  3. Following the Point in Favor the CHAIR will hear a Point Against the MOTION.
  4. This pattern will repeat until no BROTHER wishes to present the type of Point that the CHAIR is asking for.
  5. Following this, the CHAIR will ask if there are any Points remaining.
  6. Any BROTHER who still wishes to speak following this question may be called upon by the CHAIR, regardless of the type of Point which they wish to present.
  7. At any time during Pro-Con DISCUSSION a Brother may make a Neutral Point after being called on by the chair.
  8. BROTHERs may choose to examine elements of a previously made Point while speaking, so long as this examination furthers DISCUSSION as a whole.
  1. If the CHAIR feels that a Point has been discussed a sufficient amount, such that further discussion is redundant or harmful, they may choose to disallow further examinations regarding that point.
  1. BROTHERs may only make two points during this type of DISCUSSION.
Law 2: Free-Form Discussion

  1. In this type of DISCUSSION, the CHAIR will call on BROTHERs who wish to speak on the current topic.
  2. BROTHERs may choose to examine elements of a previously made Point while speaking, so long as this examination furthers DISCUSSION as a whole.
  1. If the CHAIR feels that a Point has been discussed a sufficient amount, such that further discussion is redundant or harmful, they may choose to disallow further examinations regarding that point.
  1. This type of DISCUSSION ends when no more points remain, or when a MOTION has been made.
  2. BROTHERs may only make two points during this type of DISCUSSION.

 

Article V: The Judicial Board

Section 1: Purpose and Scope

Law 1: Definition and Purpose

Law 2: Scope

Section 2: Membership

Law 1: Members
  1. The primary member on leave of absence will be replaced by a TEMPORARY member for that semester, following procedure in Article IV, Section 2, Law 4.

             6. Any member of the Judicial Board may be removed by a TWO-­THIRDS majority vote.

Law 2: Judicial Board Secretary

1. All 7 Judicial Board members will be eligible to become Judicial Board Secretary.

2. Only the 7 Judicial Board members  may vote on the Judicial Board Secretary position.

3. Judicial Board Secretary election procedure shall follow Article IV, Section 2, Laws 4.4 and 4.5.

  1. Acting as official liaison between Judicial Board and the BROTHERHOOD.
  2. Announcing case decisions at Brothers’ Meetings.
  3. Ensuring Judicial Board procedural steps and timetables from Article IV, Section 3,  Laws 1.3.1-3 are upheld.
  4. Keeping Judicial Board meeting minutes and keeping archives updated with the results for each Judicial Board case.
  5. In the event that the Judicial Board Secretary must recuse themselves from a case, they may designate a backup chosen from the other primary/temporary or reserve members working the case.
Law 3: Terms of Membership
  1. The primary members of the Judicial Board will serve one-­year terms.
  2. The reserve and temporary members will serve one-semester terms.
  3. Judicial Board Secretary will serve a one-semester term.
  4.  A Judicial Board member is permitted to resign from office during their term.
  1. If a Judicial Board member resigns, they will be replaced by a TEMPORARY member for that semester, following procedure detailed in Article IV, Section 2, Laws 4.1 and 4.2.

Law 4: Elections
  1. Judicial Board elections will be held at the first meeting of each semester.
  2. Nominations will be made by the Executive Council prior to elections. The number of BROTHERs nominated must equal the amount of spots available on the Judicial Board plus 2.
  3. The voting procedure is as follows:
  1. The candidates will be asked to leave the room.
  1. All 7 Judicial Board members will be eligible to become Judicial Board Secretary.
  2. All 7 Judicial Board members will be automatically nominated for the Judicial Board Secretary Election
  3. Any Judicial Board member may decline nomination before voting is held.
  4. For the purpose of Judicial Board Secretary election, only the 7 Judicial Board members make up the voting body.  
  5. With no DISCUSSION, each BROTHER in the voting body will vote for the candidates. The voting body may vote for multiple candidates. Voting BROTHERs may either vote YES or abstain from each vote.
  6. During voting, all BROTHERS should close their eyes with heads down in order to preserve secrecy. Only the meeting chair and VP of Internal Affairs will see the votes.
  7. The meeting chair and VP of Internal Affairs will count votes and only announce if a candidate for Judicial Board Secretary has received the most votes without a tie. This candidate will be elected as Judicial Board Secretary.
  8. If there is a tie between candidates, the counters will announce the tie. A runoff election between the tied candidates will be held by the same procedure, except each voting brother must vote for only one of the remaining candidates.
  9. The candidate with the most votes in the runoff election will be announced and will be elected Judicial Board Secretary.

Section 3: Procedure

Law 1: Jurisdiction and Meetings

                          3. The Judicial Board should adhere to the following suggested guidelines in Article IV, Section 3, Laws  1.3.1-3 if possible, including procedural steps and timetables.

                4. If more than two reserve members are required for a specific case, reserve members will be appointed by the Executive Council. The appointment of a new Judicial Board member in this manner must be communicated to the BROTHERHOOD at the BROTHER'S MEETING immediately following the appointment, and may be overturned by a SIMPLE majority VOTE. The membership of these appointed member of the Judicial Board ends at the conclusion of the case.

1. For general cases:

Recommended Timetable for General Cases

Procedural Steps for General Cases

From steps 1 to 2: 2 business days maximum

1. Member of Judicial Board is emailed referrer’s case and witnesses; this member becomes the Case Handler and should then excuse themselves from the Judicial Board voting body in

favor of an alternate member.

From steps 2 to 4: 1 business day maximum

2. Case Handler informs everyone else on Judicial Board that there is an incoming case, when this case was submitted to the Case Handler, and its general nature (fine appeal, scholarship plan appeal, smoking inside the haus, misconduct while intoxicated, accusation of sexual assault, etc.) The Case Handler will also inform any other Judicial Board members directly if they are involved in the case as a witness so they can recuse themselves in favor of an alternate. The Case Handler will send out a calendar screening (such as whenisgood) to the Judicial Board voting body that covers the next 3 weeks, in order to choose convenient meeting times.

3. Case Handler anonymizes information from referrer’s case*

 (*the referrer may opt out of being anonymous if they choose)

From steps 4 to 5: 4 business days maximum

4. Case Handler informs the referred that they are involved in a case and will be speaking with Judicial Board

From steps 5 to 8: 3 business days maximum

5. Case Handler meets with the referred party and gathers account and witness list from them

6. The referred’s account is anonymized by the Case Handler

7. Case Handler forwards the entire anonymized case to everyone else in the Judicial Board voting body

From steps 8 to 10: 4 business days maximum**

8. 1st Judicial Board meeting (can be in person or digital)

  • Preliminary review content of referrer and referred’s accounts
  • Determines if any additional specifications or additional information is needed from the referrer or the referred
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with Judicial Board at the 2nd Meeting

**If step 9 is applicable, allow 2 extra business days between steps 8 and 10.**

9. (OPTIONAL) Case Handler informs parties of any additional specifications/additional information that Judicial Board needs and anonymizes this information.

10. 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

11. Majority and minority opinions revealed to general assembly at the next BROTHER'S MEETING after final decision has been made in step 10.

From step 12 to step 13: 7 days maximum

12. Appeal window opens

  • The appeal must be publicly announced to the BROTHERHOOD within 7 days of the General Assembly being notified of the decision.

13. Appeal window closes

2. For Fine Appeals

Recommended Timetable for Fine Appeal Cases

Procedural Steps for Fine Appeal Cases

From steps 1 to 2: Two business days maximum

1. Member of Judicial Board is emailed case by the brother appealing the fine; this member becomes the Case Handler and should then excuse themselves from the Judicial Board voting body in favor of an alternate member.

2. Case Handler informs everyone else on Judicial Board that there is an incoming case, when this case was submitted to the Case Handler, and the general nature (fine). The Case Handler will send out a calendar screening (such as whenisgood) to the Judicial Board voting body that covers the next 1 week, in order to choose convenient meeting times.

3. The case handler will email the Executive Council member who levied the fine and get statement.

4. The accounts from the brother appealing the fine and the Executive Council member are anonymized by the Case Handler

5. Case Handler forwards the entire anonymized case to everyone else in the Judicial Board voting body

6. 1st Judicial Board meeting (can be in person or digital)

  • Preliminary review of both sides of fine appeal
  • Determines if any additional specifications or additional information is needed
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with Judicial Board at the 2nd Meeting

7. Case Handler informs parties of any additional specifications/additional information that Judicial Board needs and anonymizes this information.

8. (OPTIONAL) 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

*

9. Majority and minority opinions revealed to general assembly at the next BROTHER'S MEETING after final decision has been made in step 10

10. Appeal window opens

  • The appeal must be publicly announced to the BROTHERHOOD within 7 days of the General Assembly being notified of the decision.

11. Appeal window closes

3. For Activity Status Petitions

Recommended Timetable

Steps

From steps 1 to 2: Two business days maximum

1. Member of Judicial Board is emailed referred’s case by the Archon; this member becomes the Case Handler and should then excuse themselves from the Judicial Board voting body in favor of an alternate member.

From steps 2 to 4: 1 business day maximum

2. Case Handler informs everyone else on Judicial Board that there is an incoming case, when this case was submitted to the Case Handler, and its general nature (activity status petition). The Case Handler will also inform any other Judicial Board members directly if they are involved in the case as a witness so they can recuse themselves in favor of an alternate. The Case Handler will send out a calendar screening (such as whenisgood) to the Judicial Board voting body that covers the next 3 weeks, in order to choose convenient meeting times.

From steps 4 to 5: 4 business days maximum

4. Case Handler informs the referred that their activity status petition has been received and that will be speaking with Judicial Board

From steps 5 to 8: 3 business days maximum

5. Case Handler meets with the referred party and gathers activity status information from them consistent with Judicial Board’s personal leave pol

6. The referred’s account is anonymized* by the Case Handler

(the referred’s activity status petition may be anonymous or not)*

7. Case Handler forwards the entire anonymized* case to everyone else in the Judicial Board voting body

From steps 8 to 10: 4 business days maximum**

8. 1st Judicial Board meeting (can be in person or digital)

  • Preliminary review content of referrer and referred’s accounts
  • Determines if any additional specifications or additional information is needed from the referrer or the referred
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with Judicial Board at the 2nd Meeting

**If step 9 is applicable, allow 2 extra business days between steps 8 and 10.**

9. (OPTIONAL) Case Handler informs parties of any additional specifications/additional information that Judicial Board needs and anonymizes this information.

10. 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

11. Majority and minority opinions revealed to general assembly at the next BROTHER'S MEETING after final decision has been made in step 10.

From step 12 to step 13: 7 days maximum

12. Appeal window opens

  • The appeal must be publicly announced to the BROTHERHOOD within 7 days of the General Assembly being notified of the decision.

13. Appeal window closes

Law 2: Decisions and Processes

Law 3: Sentences

1. Removal of voting rights.

2. Assignment of additional community service hours or Full House Cleanups.

3. Fines.

4. Suspension from specific chapter activities.

5. Required attendance at specific chapter activities.

Law 4: Appeals

  1. The referred party, the referring party, and any official witnesses may appeal the Judicial Board’s decision.
  1. The appeal must be publicly announced to the BROTHERHOOD within 7 days of the General Assembly being notified of the decision.
  1. A 2/3 vote is required of the General Assembly to overturn a Judicial Board ruling.
  2. If a decision is overturned, the Executive Council shall review the case in place of the Judicial Board, keeping the chapter’s decision in mind, and decide on an appropriate action. The action of the Executive Council is final.
  1. The Executive Council shall review the case, the Case Handler will obtain any additional information pertinent to the case, and the Executive Council will report their decision back to the chapter within 1 week of receiving the appeal.
  2. Official decisions of the Executive Council must be given to the involved parties in writing, including the referred party, the referring party, and any official witnesses.
  3. After notifying the involved parties, the decision and consequences will be read at the next Brothers’ Meeting.

Article VI: Article V

Law 1: Absence
  1. Article V is intentionally omitted.