MARKHAM PUBLIC LIBRARY

BRADFORD ANDERSON OGLESBY

“REGULAR BOARD MEETING”

DATE: JUNE 26, 2024

MINUTES

CALL TO ORDER

Vice-President Franklin called the meeting to order at 6:08 p.m.

ROLL CALL

President Glenda Timpton (absent) Vice President LaTisha Franklin, Secretary Gwendolyn Smith, Trustee Annie Reed, Trustee Patricia Hogan, Trustee Brenda Boykins-Montgomery (arrived late)

Others in Attendance:  

Library Director Christal Beyer

Assistant Director Jalyn Henderson

Attorney Steven Miller arrived at 6:07 p.m.

Alderwoman Wanda McDowell,

Board Clerk Cheryl Spencer

APPROVAL OF MINUTES

Trustee Hogan made a motion to approve the minutes of the May 22, 2024 Board meeting. Trustee Reed seconded.  

Roll call:  4  Ayes, 0 Nays.  Motion passed.

FINANCIAL REPORT

        Bill List                $70,497.86

        Transfer                $70,497.86

Trustee Reed made a motion to approve the June bill list in the amount of $ 70,497.86

Trustee Hogan seconded.  Roll call:  4 Ayes, 0 Nays.  Motion passed.  

Truste Hogan made a motion to accept the transfer of $70,497.86 from the money market to the operating account.  Trustee Reed seconded.  

Roll call:  5 Ayes, 0 Nays.  Motion passed. (Treasurer Montgomery arrived late)

BOARD PRESIDENT’S REPORT

President Timpton is absent and has no report.

DIRECTOR’S REPORT

Director Beyer has no report.

OLD BUSINESS

Director Beyer stated that Policy 305 must be amended to Computer and Internet Use Safety policy in order to be compliant with E-rate eligibility. Public Libraries must have protection measures in place to prevent illegal content from being able to be viewed.

Trustee Hogan made a motion to accept the amendment to Policy 305: Computer and Internet Use and Safety policy. Trustee Montgomery seconded.

Roll call:  5 Ayes, 0 Nays.  Motion passed.

NEW BUSINESS

Director Beyer informed the Board that the next bond payment is due July 1, 2024. The Bank of New York account has sufficient funds to make this payment. The last bond payment is scheduled for January 1, 2025.

Director Beyer informed the Board that the Library is awarded Per Capita, Construction, and Technology grants. Director Beyer also shared that she and Assistant Director Henderson are always looking for new grants. Treasurer Montgomery asked if any grants were renewable. Director Beyer clarified that these grants are one-time grants. Vice-President Franklin expressed her thanks for the hard work of the Administration on these grants.

AUDIENCE

Trustee Reed made a motion to open the meeting to the audience.  Treasurer Montgomery seconded.  

Roll call: 5 Ayes, 0 Nays.  Motion passed.

Treasurer Mongtomery made a motion to close the floor to the audience.  Trustee Reed seconded.  

Roll call:  5 Ayes, 0 Nays.  Motion passed.

EXECUTIVE SESSION

Treasurer Mongtomery made a motion to go into Executive Session at 6:23 p.m. for personnel.

Trustee Reed seconded.

Attendance: Vice-President Franklin, Treasurer Brenda Boykins-Montgomery, Secretary Gwendolyn Smith, Trustee Annie Reed, Trustee Patricia Hogan, Alderwoman McDowell, Attorney Steven Miller Director Christal Beyer, Assistant Director Jalyn Henderson

Treasurer Montgomery made a motion to close the Executive Session meeting at 6:53 p.m. Trustee Reed seconded.

Roll call: 5 Ayes, 0 Nays. Motion passed.

RESUMING REGULAR BOARD MEETING

The Regular Board meeting was resumed at 6:54 p.m.

Roll call: 5 Ayes, 0 Nays. Motion passed.

Treasurer Montgomery made a motion to add the personnel matter at hand to the Agenda of the July 24, 2024 Board meeting. Trustee Hogan seconded.

Roll call: 5 Ayes, 0 Nays. Motion passed.

ASSISTANT DIRECTOR REPORT

Assistant Director Henderson reviewed details of the upcoming ALA Conference, which she and Trustees will attend. Treasurer Montgomery complimented Assisted Director Henderson on the luncheon cruise which she worked hard to arrange.

ALDERMANIC REPORT

Alderwoman McDowell announced that fireworks are illegal with ticket fines up to $1,000. She also shared the deadline of July 15, 2024 to submit an application for Hometown Heroes. Military photos of Markham residents may be submitted to be put on display.  Alderwoman also thanked Assistant Director Henderson for her outstanding work to put together the luncheon cruise.  Everyone greatly enjoyed this event.

ADJOURNMENT

Treasurer Montgomery made a motion to adjourn at 7:04 p.m. All Ayes.