BOARD MEETING MINUTES

Wednesday April 17, 2024 Board Meeting   Preston Town-County Library

CALL TO ORDER & ROLL CALL

The April 17, 2024 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:04pm.  Board members Peg Winebrenner, Rube Wrightsman, Nisca Warthen, Matt Pavelich and M’lin Kendrick(Zoom) were present.  Library Director, Starla Rice, acting as secretary, was also in attendance.

MINUTES OF PREVIOUS MEETING

Minutes from the March 20, 2024 board meeting were read by the Board members.  

Discussion: None. Peg entertained a motion that the minutes from the March 20, 2024, meeting be approved.  Nisca moved that the minutes from the March 20, 2024 board meeting be approved.  M’lin seconded that motion.  All trustees present approved.

BUDGET & CLAIMS

The board was presented with the budget reports for March 2024 and the claims.  Peg entertained a motion to approve the March 2024 budget reports and the claims. Matt moved that the claims and the budget reports for February 2024 be approved.  Rube seconded that motion.  All trustees present approved.

The following claims were submitted:

Visa                              $362.37    Office supplies, Repair and Maintenance, Books, Tam Fed

Starla Rice                    $65.66      Mileage to Tamarack Federation Meeting in Polson

Rube Wrightsman         $65.66      Mileage to Tamarack Federation Meeting in Polson

DIRECTOR’S REPORT

Starla presented the April 2024 Director’s Report.  

Discussion: The library received the grant from Town Pump in the amount of $1,000 for the Books in Search of Kids Program.

Incident Reports: The director gave an oral report concerning a patron. The board made it clear that they want written reports. If a patron is exhibiting “Prohibited Behavior” in the library then the staff must fill out an incident report. The library board assured the director that the staff doesn’t have to share that they will be writing an incident report with the patron. The director agreed to immediately comply with this request from the library board and address it with the library staff.

Old Business:  

1.  Library Policy:  Peg entertained a motion to remove “weapon” from #1 on page 4 of the policy manual and #5 page 5, which pertains to strong odors. These are under “Behaviors Prohibited” in the policy manual. Nisca moved that the word “weapon” from #1 on page 4 of the policy manual and #5 page 5, which pertains to strong odors, be removed from the policy manual. Matt seconded that motion. All trustees present approved.

New Business:

1.  Library Budget for the 2024-2025 Fiscal Year:  The board discussed the numbers and decided to request a meeting with Amy for a discussion of how to budget the library cash reserve.

2.  General Administrative Business: Town Council Meeting attendance. Peg will attend. The director read a letter of interest in the county trustee position from Mary Finlay out loud to library board members.

The May meeting of the Library Board of Trustees was scheduled for May 15, 2024 at 5:00pm.

PUBLIC COMMENT:    

ADJOURN

Meeting adjourned at 7:07 pm as per motion by Matt seconded by Nisca.  All trustees present approved.