LIBRARY POLICY


Table of Content

Objective:

Use of Library Space

Applicable to

Value (s) guiding policy:*

Rationale

A) Guidelines:

1) General Guidelines

2) Specific Guidelines

  1. Staff
  2. Students
  3. Parents

3) Guidelines for procurement of reference books for PYP, MYP and DP books

B) KOHA-OPAc-LIbrary Software

1) Terms Used in KOHA

2) Instructions for locating books on KOHA

C) Categories of Books

1) Junior Library

2) Senior Library

3) Library Magazines and Periodicals

D) Online Resources

E) Circulation  Policy

F)  Educational Aids Policy

1) Board Games

2) Maps and Globes

3) Audio Visual Material (CD/DVD)

4) Artifacts

5) GDC

6) ipad

7) Photocopy Machine

G)  Roles

  1. Library Team
  2. Librarian
  3. Teachers

       H) Resource management:

Objective:

Applicable to:

All stakeholders

Value (s) guiding policy:*

a)       Value Term: Lifelong Learner

b)       Why: We believe that Readers are Leaders

Rationale:

The library provides access to print, online/digital resources and educational aids which are helpful and support the school’s teaching and learning program

Use of Library Space:

As a multi use space, the library is designed as a hub for the school community. The library is a welcoming space for all students and staff. There are two distinct zones within the library – Junior and Senior.

The ICT lab is also a part of the library - for any ICT related queries send an email.

Students, teachers and parents may access all areas of the library as deemed appropriate. However it is expected that Junior and Senior students will predominantly use the areas specifically designed for them. Grade 6 students may access Senior Library resources under teacher supervision and with permission. Since the space is also used by students who have their free slots, and there are times when the library reaches its maximum occupancy, entry might be restricted by the library staff.

Quiet talking and group collaboration is encouraged in the library.

*The library is never closed for library classes or returning / borrowing books during school hours except in certain circumstances such as assessments, PTM or specific events. Any closing will be announced through email to respective staff.

A) Guidelines:

1.  General guidelines:

 2. Specific Guidelines:

  1. Staff:

*Note - If in an academic year, 2 or more books/magazines are lost then a Nucleus Observation will be filled.

3. Guidelines for procurement of reference books for PYP, MYP and DP books

  1. Book purchase form to be filled with proper details (Title of the Book, Author, ISBN and source or link if any).
  2. After approval, we will start our inquiry process. It will take 4 to 6 days for price inquiry and availability.
  3. If the amount is high, we will send a mail for price approval.
  4. After the final approval, we will start with the procurement process.
  5. The procurement process will take 3 to 4 weeks period after confirmation of the order. (*depends on availability with the vendor).

  1. Book purchase form to be filled with proper details (Title of the Book, Author, ISBN and Quantity and link or source if any).
  2. After request, we will start with the inquiry process. It will take 4 to 8 days period for price inquiry and check availability for the desired quantity.
  3. For bulk order- Mail approval will be sent to approval Authority for Price and Quantity approval.
  4. After getting approval for price and quantity, we will start with the procurement process.
  5. The procurement process will take 3 to 4 weeks period after confirmation of the order. (*depends on availability with the vendor).

   b. Students:

c.  Parents:

B) KOHA- OPAC- Library Software

1.  Terms used in KOHA:

2. Instructions for locating books on KOHA

                -      Book Summary

                -      Book ISBN

             -      No. of pages

3. Borrowing/ Returning books

C) Categories of Books:

  1. Junior Library

  1. Senior Library

Current issues are displayed in the magazine rack for browsing at the library entrance.

D) Online Resources:

The library has following subscriptions:

E) Circulation Policy

To ensure the efficient use of resources, facilitate stock control and maintain accurate circulation statistics all resource loans are recorded on KOHA. Borrowing limits (both numbers and loan time) may be extended for students completing Exhibition or Personal Project, and other class research projects. Staff borrowing is unrestricted within reason. Department resources are catalogued and housed in the Faculty area and will be subject to stock take on a regular basis.

As a guide, items are identified for withdrawal when they are:  

*Multiple copies are occasionally purchased to meet user demand. These include study guides, information books and fiction works. Books labelled (NOT TO BE TAKEN FROM THE LIBRARY) cannot be  issued.

Loan duration:

F) Educational Aids Policy:

  1. Board Games

*Do not use thumb pins or 2-way tape on the maps

Artifacts cannot be borrowed from the library as they are irreplaceable if damaged or broken. Teachers can bring their classes to the library for viewing the artifacts. Send an email mentioning the date and time of visit.

*Note -  If the GDC is damaged due to some technical issues like keypad not working, internal issues,  then the school will bear the cost. Battery leakage will not be considered as technical damage.

                      *In case of loss/damage the borrower has to bear replacement cost.

The photocopy machine in the library can be used by  PYP, MYP and DP students/teachers

G) Roles:

  1. Library Team:

H) Resource management:

Provision and Management of Resources: