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HOA Meeting Notes Template

Meeting Details

• Meeting Title: Homeowners Association Meeting
• Date: Date
• Time: Date
• Location: Place
• Facilitator: Person
• Note Taker: Person
• Attendees:

• Person
• Person
• Person

• Absent:

• Person
• Person

Agenda Items

Meeting Minutes

1. Call to Order

The meeting was called to order by Person at Date.

2. Review and Approval of Previous Meeting Minutes

The minutes from the meeting on Date were circulated prior to the meeting.

• Discussion:

• [Summary of discussion points regarding the previous minutes]

• Motions:

• Motion to approve minutes by Person.
• Seconded by Person.

• Vote: [Unanimous/Approved/Rejected]

3. Financial Report

Person presented the financial report. A copy of the report is available as File.

• Key Highlights:

• [Summary of income and expenses]
• [Current budget status]

• Discussion:

• [Questions and comments from attendees]

• Motions:

• Motion to accept the financial report by Person.
• Seconded by Person.

• Vote: [Unanimous/Approved/Rejected]

4. Old Business

• Topic 1: [Previous Action Item/Outstanding Issue]

• Status Update: [Progress made, challenges, next steps]
• Discussion: [Further discussion points]
• Action Items:

• Person to [action] by Date.

• Topic 2: [Previous Action Item/Outstanding Issue]

• Status Update: [Progress made, challenges, next steps]
• Discussion: [Further discussion points]
• Action Items:

• Person to [action] by Date.

5. New Business

• Topic 1: [New Issue/Proposal]

• Presenter: Person
• Overview: [Brief description of the new business item]
• Discussion: [Questions, concerns, opinions from attendees]
• Motions:

• Motion by Person to [motion].
• Seconded by Person.

• Vote: [Unanimous/Approved/Rejected]
• Action Items:

• Person to [action] by Date.

• Topic 2: [New Issue/Proposal]

• Presenter: Person
• Overview: [Brief description of the new business item]
• Discussion: [Questions, concerns, opinions from attendees]
• Motions:

• Motion by Person to [motion].
• Seconded by Person.

• Vote: [Unanimous/Approved/Rejected]
• Action Items:

• Person to [action] by Date.

6. Open Forum/Member Questions

• [Summary of questions raised by members]
• [Responses from the board/committee]
• [Any new issues brought up for future discussion]

Action Items

Next Meeting

• Date: Date
• Time: Date
• Location: Place
• Proposed Agenda Items:

• [Item 1]
• [Item 2]

Adjournment

The meeting was adjourned by Person at Date.