The Office of Student Activities is excited about your interest in our student groups. We recognize that student clubs and organizations provide a valuable service to the Hastings College community by providing leadership development, spirit, activism, public service, and social and cultural interaction. As a student at Hastings, you have the unique opportunity to participate in a wide variety of activities. Involvement in student groups is a great way to connect to the campus, build leadership skills, meet people, and have fun!

There are many benefits to being involved on campus:

Ease the transition from one school to another.
Helps you meet people and make friends with those who have similar interests.
Involved students are more likely to graduate.
Involved students feel more connected to the College, the campus, other students, and are more familiar with the resources the College provides.
Involved students report higher levels of satisfaction with their college experience.
Being involved encourages and advances your development on all levels: intellectual, cultural, spiritual, and social.
You will gain knowledge, skills and experience in leadership, communication, problem-solving, group development and management, budgeting and finance, presentation, public speaking, and much more!
You will become knowledgeable about what is happening on campus.
Build your resume with extracurricular and leadership development activities.

Student organizations exist to build upon and enrich the classroom experience. Every student is invited to participate in activities and find a place to belong. Student Activities believes involvement outside of the classroom is an important aspect of your education at Hastings College. Any student can take the initiative to create a new student club or organization. There is a group to meet your needs, whether you arrive at Hastings with outstanding leadership ability or emerging potential. We expect that all student groups exemplify respect and inclusion in all group events and activities. As you represent your group through its events and activities, please remember that you are also representing Hastings. Please review and pay close attention to the guidelines and policies in this Student Group Handbook as well as the Student Handbook. Feel free to consult Student Engagement staff for clarification, guidance, and advice at any time. We encourage and welcome feedback on this handbook and all programs and services offered by our office. Don’t hesitate to connect with our staff!

Changes in this Edition

Each year we attempt to make changes that will improve the services and way we work with student groups at Hastings College. These areas have been added or improved significantly.

We restructured the entire layout of this handbook to make it clearer and more consistent across the board.
Updates to the Recognition Process of Student Groups regarding definitions and statuses
Updates to the Recognition Process with regards to renewing group status
Updates to Maintaining Recognized Status
Updates to the Student Group Operations, Student Group Events & Activities section with respect to the updated COVID-19 Addendum.
Additions of policies and guidelines related to Risk Management (e.g., Hazing Prevention, Title IX, Culture of Respect, etc.)

Other changes made are simply layout or stylistic in nature.

Office of Student Activities

As advocates for students, the Office of Student Activities contributes to learning, development, and retention by providing opportunities for involvement, leadership, and empowerment through a wide variety of organizations and programs. These experiences nurture campus pride and student success to advance an inclusive and equitable community. Not all learning on a college campus takes place in the classroom. We are committed to encouraging and helping students become involved in campus life through a variety of leadership programs and more than 50 clubs and organizations. Through any combination of these activities, students can learn democratic group procedures, expand inclusion and respect for fellow human beings, develop and maintain concern for vital issues, gain an appreciation of the aesthetic and cultural aspects of life, and participate in wholesome recreational activities. Getting involved on campus is a great way to meet people, make lifelong friends and contacts, enrich the total educational experience, and make the college experience more personal.

The Office of Student Activities is located in the Hazelrigg Student Union and is a part of the Student Engagement team. We provide a variety of services to clubs and organizations including:

Advisement to Student Association executive cabinet, senate, and committees, as well as all student clubs and organizations on campus
Leadership initiative and development programs
Access to college resources
Oversight of the Student Group Recognition Processes
Hosting programs and events for all students

in addition to oversight of the Campus Connect Desk, Bosco Mascot Team, and Bronco Bike Shed.

Recognition of Student Groups

Definitions

The two types of recognized student groups on campus are clubs and organizations. There are different membership requirements, responsibilities, and benefits associated with each. Almost all groups begin as a club and then may seek organizational status as they grow. All student groups must be approved by the Student Activities Coordinator, either through the Student Group Registration Process (for existing groups) or Intent to Organize Process (for new groups), regardless of eligibility or interest in funding from the Student Association.

Check out the information below and then decide which type of student group will suit your group’s mission.

Student Groups: an umbrella term at Hastings College used to refer to all student clubs and organizations
Student Clubs:

Must have at least 5 members to charter on campus
Must abide by all Hastings College policies for students and student clubs
Must have a full-time faculty or staff advisor
Must have an updated registration filed each year
May request use of the Hazelrigg Student Union and other College facilities/services for meetings and activities
May publicize events on campus in accordance with the Publicity of Events guidelines
May conduct on-campus fundraisers with the approval of the Hastings College Foundation
May receive mail through Student Activities
May host a booth/table at the annual involvement fair(s)
May utilize the resources of Student Activities
May request a custodial bank account through the Hastings College Business Office
May have technological resources through IT Services
May use “at Hastings College” following the group’s name (e.g., “The Chess Club at Hastings College”)

Student Organizations:

Must have at least 10 members to charter on campus
Must meet at least once a month in person or virtually
Must abide by all Hastings College policies for students and student clubs
Must have a full-time faculty or staff advisor
Must have an updated registration filed each year through Student Activities
May request use of the Hazelrigg Student Union and other College facilities/services for meetings and activities
May publicize events on campus in accordance with the Publicity of Events guidelines.
May conduct on-campus fundraisers with the approval of the Hastings College Foundation
May receive mail through Student Activities
May apply to receive financial allocations from SA
May host a booth/table at the annual involvement fair(s)
May utilize the resources of Student Activities
May request a custodial bank account through the Hastings College Business Office
May have technological resources through IT Services
May use “at Hastings College” following the group’s name (e.g., “The Chess Club at Hastings College”)

Statement of Group Diversity

As an institution of higher learning, Hastings College believes in education and personal development both inside and outside of the classroom. Student learning is central to the culture of our institution and finding ways to improve student learning is a continuous process. Recognized student clubs and organizations are an important part of this education since they allow students to gain leadership skills, to explore their values, and to begin laying the foundation for their professional careers. Adding to the riches of our campus culture, these groups give students the opportunity to explore their own interests. Understanding the importance of diversity, we continue to work to engage and support a wide range of multicultural, academic, professional, social, philanthropic, political, cultural, recreational, spiritual, and athletic organizations.

Hastings College acknowledges the importance student groups have on campus. As such, recognized clubs and organizations are permitted to use College facilities and services to assist them in meeting their goals and objectives. Along with these benefits come responsibilities to the club or organization, to the College, and to the campus community. It is the responsibility of each registered student organization to adhere to the mission of the College and its supporting bylaws, statues, and policies. Clubs and organizations are student run and their continuity from year to year depend on student initiative.

It is the policy of Hastings College that registered student groups practice an open membership policy for members of the college community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, sexual orientation, or gender identity. Membership and participation in registered student groups must be open to all currently registered students without regard to gender, unless exempt under Title IX.

This handbook is designed to serve as a resource for student groups as well as advisors. If you have any questions or need further support, please feel free to connect with Student Activities staff.

Recognition Process

Anyone interested in starting or restarting a club or organization should connect with Student Activities staff. We can help you to plan an organizing meeting as well as walk you through the recognition process. To establish or reestablish a student club or organization, groups must go through the registration process as outlined below:

Students planning to start a club or organization must register their intent and provide written justification for the group’s establishment by submitting an Intent to Organize form through the Student Activities website, including a list of at least five (5) currently enrolled Hastings College students interested in starting the group, the contact information for a Hastings College employee who will serve as an advisor to the group, and a statement of purpose. Groups that have filed appropriately through the website will be granted provisional status and use of college facilities for organizational or recruitment meetings pending review by the Student Activities Coordinator. Groups under this status are not allowed to fundraise, hold campus wide events, or request support from Student Association.
Once a group has submitted all the required documentation, the documents will be reviewed for approval of registration by the Student Activities Coordinator.
Once the group has satisfied all requirements and been approved by the Student Activities Coordinator, they are granted the privileges of registered groups for that academic year.
Groups are required to complete a registration renewal form and update all information annually to maintain registration and privileges of a student group.
Student clubs and organizations are independent groups and are not considered to be an extension of the college. Unless the college has specifically requested that a student group host an event (and by doing so has deemed the group an agent of the college), the student group will not be covered by the college’s insurance.

Recognition Status

Provisional Status

New student groups that have filed appropriately through the Student Activities website will be granted provisional status and use of college facilities for organizational or recruitment meetings pending review by the Student Activities Coordinator. Groups under this status are not allowed to fundraise, hold campus-wide events, or request support from Student Association. Provisional status groups may continue to seek and add members.

While on provisional status, in order to maintain recognition, groups must comply with the following restrictions/responsibilities:

Must submit the minutes of all meetings to the Student Activities Coordinator on the first of each month.
May not request/receive money from Student Association during the period of provisional status.

For groups placed on provisional status due to non-compliance, if all obligations as outlined above are fulfilled, the group will be returned to recognized status with accompanying privileges the following semester. For student groups placed on provisional status due to membership numbers, if all obligations as outlined above are fulfilled and membership numbers return to at least 5 (for student clubs) or at least 10 (for student organizations), the group will be returned to recognized status with accompanying privileges the following semester.

Recognized Status

Once a student group is granted recognized status by the Student Activities Coordinator, they will have the privileges outlined in the Definitions section of this handbook.

Suspended Status

Student groups failing to complete the group renewal process on the Student Activities by the first day of Block One classes each fall semester will be placed on suspension. Student groups on suspension may not continue to utilize facilities or property on campus, may not seek or add members, host/sponsor on or off campus, or enjoy social privileges. To be removed from suspension status and regain recognized status and accompanying privileges, student groups must complete the renewal process on the Student Activities website by the end of the fall semester. This status may also be used when investigating or addressing student organization conduct sanctions and requires additional criteria for the return of privileges.

Inactive Status

Student groups failing to complete the renewal process on the Student Activities website by the end of the semester will be placed on inactive status. Additionally, any student group failing to meet membership requirements after two consecutive semesters will be placed on inactive status. Inactive student groups may not continue to utilize facilities or property on campus, may not seek or add members, host/sponsor on or off campus, or enjoy social privileges. Inactive student groups will have their information and documents archived and will have to restart and complete the Intent to Organize Process for new student groups outlined above to regain recognized status and accompanying privileges.

Not Recognized/Recognition Removal

Student groups who have not completed the recognition process or who have their recognition removed by the Student Activities Coordinator do not have access to any of the benefits of recognition which are outlined in this handbook. Questions about recognition removal should be directed to Student Activities staff.

Maintaining Recognized Status

Each student group must adhere to the following guidelines to maintain recognized status:

Adhere to student standards of conduct as outlined in the Hastings College Student Handbook, and all applicable state and federal laws.
Maintain required membership numbers respective of each type of student group:

All recognized student clubs must have at least 5 active members to charter and maintain recognized status on campus. An active member is defined as a currently enrolled Hastings College student. Any recognized student club that falls under 5 active members will be placed on Provisional Status and must follow the guidelines described in the section above to regain Recognized Status.
All recognized student organizations must have at least 10 active members to charter on campus and 5 to maintain recognized status. An active member is defined as a currently enrolled Hastings College student. Any recognized student organization that falls under 5 active members will be placed on Provisional Status and must follow the guidelines described in the section above to regain Recognized Status.
Any student group that fails to meet the membership requirements, as described above, for two consecutive semesters will be placed on inactive status.
Student groups may have non-student members as part of the student group, but these non-student members are not considered voting members, nor may they serve in an official capacity on behalf of the group.

Have an advisor who is a full-time Hastings staff or faculty
Update their group information, including officer and advisor contact information each academic year by completing the registration renewal form on the Student Activities website no later than the first day of Block One classes during fall semester. Contact information on these forms may be shared with the Student Association and listed on the Hastings College website.
Hold meetings regularly in person or virtually (at least once a semester).
Maintain a current electronic file of the group’s approved constitution which includes the stated mission of the organization. The stated mission must have a direct correlation to the purpose of the organization. In the event that the organization revises its constitution, the revised document must be submitted to the Student Activities Coordinator.
Advertise or promote events or activities in a manner that does not suggest falsely that the event or activity is sponsored by the college.
Plan and conduct activities furthering the purpose of the group.
Adhere to all national policies if nationally affiliated.
Greek-letter social and professional fraternities and sororities must be advised by Student Activities and must adhere to the policies outlined by said office.

Recognized Student Group Categories

Types of student groups recognized by the College include:

Academic: student groups that are centered within an academic department or program at Hastings College. These groups are led by students and often sponsored by faculty members.

Honoraries/Honor Societies: a subcategory of academic student groups; typically have an inter/national governing organization, an associated grade point average, and an invitation process for membership. Hastings College sponsors a number of honorary societies that recognize and encourage excellence in academics and other areas of leadership. The societies give students the opportunity to work closely with faculty advisers on special programs and service activities and connect students with others of similar interests. See full descriptions of each online.

Community Service: student groups providing experiential learning opportunities for students in the area of community service and civic engagement.
Fraternities & Sororities: Greek-letter professional and social student organizations, including both general and culturally based organizations, create smaller communities within the larger College environment for the purposes of facilitating growth in the areas of scholarship, personal and leadership development, campus involvement, and community service.
Multicultural & International: student groups that facilitate the maintenance of and/or education relating to customary beliefs, social norms, and traits of a racial, ethnic, or social group.
Peer Education: peer education groups included in the Peer Umbrella Network (Mental Wellness Educators, CARE, PHIVE-O, SHAC, etc.) are all sponsored by the Health Center.
Religious & Spiritual: student groups that serve as a support for students of a particular religious faith, spirituality, and/or denomination.
Special Interest: student groups that focus on a topic of interest that does not fit into another category are included under special interest. This diverse category includes political, social, special activity groups, as well as club sports.

Faculty/Staff Advisor

Group advisors must be full-time employees of the College. Student groups may choose to change advisors. However, the group must notify Student Activities immediately when such changes occur and update the group roster and advisor information via email. Groups without a faculty/staff advisor will be suspended. All faculty/staff advisors must complete the Advisor Agreement Form on the Student Activities website each year. Groups are permitted to have non-College related Advisors in addition to their Faculty /Staff Advisor if they wish. Selection of a particular person as advisor is the choice of the organization and is by mutual agreement of both parties. Faculty and staff often look forward to opportunities to work with students outside the traditional classroom and in areas of personal interests.

Role of the Advisor

Each student group must have an advisor who is a full-time faculty, administrator, or professional staff member at Hastings College. Student groups may have additional advisors if they wish. It is in the group’s best interest to have at least two advisors in the event that the primary advisor is unavailable.

The following information is designed to assist student leaders in selecting an advisor and in developing a clearer understanding of the role of the advisor. Both the advisor and the student group members/officers should spend time early in their relationship establishing a clear understanding of their roles.

While the role of an advisor can vary somewhat from one group to another, some responsibilities remain consistent:

Attend some or all group meetings, events to remain updated and an active presence in the group’s activities.
Explain College policy when relevant to the discussion.
Guide the group officers in the performance of their duties, if applicable.
Ensure members abide by their group constitution, bylaws, the provisions of this handbook and College policies and procedures, as applicable.
Mediate interpersonal conflicts that may arise.
Facilitate opportunities for students to exercise initiative and judgment with a proper measure of autonomy when coordinating events and activities.
Assist in the continuity of the group by taking an active role in the orderly transition of responsibilities between old and new officers/members each year.
Be available to group members outside meetings for advice and consultation related to the operations of the group.
Be familiar with College and community resources as they relate to the student group.
Be familiar with College policies and risk prevention/management procedures to assist leaders in their efforts to conduct business on campus.
Be able to help members explore alternatives as they plan activities and events, realizing that final decisions and organizational management is the responsibility of the members.
Assist the group in their efforts to secure funding from campus and/or community sources within approved guidelines.

For an advisor to be effective it is very important that they be kept informed as to the operation and needs of the organization. It is the responsibility of the student leaders to see that the advisor receives all minutes of meetings and is kept abreast of the program, upcoming events, and meetings. It is not the role of an advisor to “impose” themselves on a student group but to be an available resource to the leadership and members. Student Activities serves in a general advisory role to all student groups and advises as the need and particular questions arise.

Replacing an Ineffective Advisor

Occasionally, an advisor to a student group does not meet the expectations of the group or fails to fulfill the responsibilities of an advisor. If a student group feels that their advisor is ineffective, the group president should contact the Student Activities Coordinator to discuss the problems or issues involving their advisor. As a follow-up on expressed concerns, a central file will be maintained that documents all remedial efforts and corrective actions. If a student group and its advisor are unable to resolve the issue(s), the student group’s constitution stipulates that they can vote to remove that advisor.

Involvement Fair

Every recognized student group has the privilege of hosting a booth/table at the annual Involvement Fair(s)—typically held during the second week of classes in the fall and/or spring semester(s). To reserve a booth/table, all groups wishing to participate must register for the event through the Student Activities website.

Homecoming Spirit Week Competition

Every recognized student group has the privilege of participating in the annual Homecoming Spirit Week Competition—typically held September or October in the fall semester. To participate in the competition, all groups wishing to participate must register for the events here.

NOTE: All students are encouraged to participate and help celebrate Hastings College during the Homecoming Spirit Week each year. Membership in a student group is not required to celebrate; however, membership in a registered student team is required to win awards during the Spirit Week Competition.

Student Group Operations

Maintaining a Roster

All student groups are required to maintain their active member roster each semester. This ensures accurate and updated contact information for all of your active members. Rosters are submitted annually through the Recognition Process and updated through correspondence between the Student Activities Coordinator and group leaders each semester.

Student Group Finances

The constitution for each student group should identify the officer with the responsibility of maintaining financial records, usually the treasurer or secretary. That respective officer should develop a clear system that provides accurate and detailed records of all deposits and expenditures. A filing system should also be developed to retain copies of all financial paperwork.

Responsibility for managing and dispersing the funds of student clubs and organizations lies with the student members and elected officers of each student group. However, because they have agreed to oversee, advise, and hold their advisees accountable to the policies outlined in the Student Handbook, faculty or staff members acting as advisors to student groups shall have the right to review/audit the financial records and transactions of the clubs and organizations they advise. Student groups are not permitted to utilize the Hastings College tax identification number.

If you plan to handle money with your group, you must open a custodial account with the Hastings College Business Office located in Hurley-McDonald Hall. The Business Office will place your money in an account that you may access through the Student Activities office. Using the Business Office simplifies bookkeeping for groups since they always keep your account information up to date. For more information, contact or stop by the Business Office.

The use of student group funds must comply with the policies outlined in this handbook.

NOTE: If a student group becomes inactive, funds from that group’s bank account will transfer to the control of the Division of Student Engagement. Monies will be deemed abandoned if the group is inactive for a period of 12 months and no authorized officer notifies Student Activities in writing of the student group’s desire to reactivate. All student groups authorize the College to transfer any abandoned monies to custody of the Division of Student Engagement.

Student Group Constitution

An important part of the process of earning and maintaining recognized group status is creating a constitution and/or bylaws. This document should define who you are, what you do, why you exist, how the group is governed, how officers are selected and removed, and the duties of both members and officers. Constitutions range from very complex to very simple. Decide what will work best for your group. Feel free to consult the Student Activities Coordinator for assistance as you prepare this important document. Template constitution and bylaws documents can be provided by the Student Activities Coordinator.

All student groups are required to have a current constitution on file with Student Activities. Each year, every student group must renew recognition in order to be eligible for associated privileges. The renewal process includes submitting your group’s constitution and/or bylaws each semester; however, you are not required to update these documents every semester. With this being said, it is a best practice to review your group’s governing documents every year and update accordingly to remain relevant to current practices and procedures.

Student Group Events and Activities

Recognized student groups may conduct activities both on and off campus. Consultation with Student Activities in the early planning stages can save time and effort and will ensure compliance with appropriate College regulations. All student group events—regardless of being hosted on or off campus—must be submitted for approval by Student Activities or Student Engagement.

Planning and Scheduling a Campus Event or Activity

Hastings College provides wide-ranging event oversight to the Hastings community and outside clients in partnership with campus departments and service providers. Whether you are planning a large or small event, conference, or summer planning we take a rounded view to provide a creative, safe, and successful space on Hastings campus.

We apply current technology and best practices to help ensure proficient and reasonable use of our campus in keeping with the College's values and its mission. We foster a supportive learning environment by offering training to college faculty and staff, facilitating a progressive student employment experience, and acting as a campus-wide resource for all meeting and event needs.

Any recognized student club or organization, or any college committee, board, division, department, or group may plan an activity and publicize it on campus. In most cases, the group sponsoring such activities may reserve a college facility. Planning and scheduling are necessary to allow equal opportunity for all organizations to reserve facilities. Hastings College has established the following policies and procedures for those wishing to schedule activities on campus:

Hastings College considers programs such as Welcome Home events, Homecoming, Family Day, and traditions such as Boar’s Head, Lighting of Campus, etc. as high importance events. Therefore, groups that wish to hold events during the programs listed above must receive prior approval from the committee in charge of planning that event. Please visit the Student Activities Office for assistance in contacting the appropriate person or committee.
Registered student groups planning non-fundraising off-campus events are not required to receive campus approval for the scheduling of that. However, all planned events must comply with the Hastings College Stu The college expects groups not to schedule off-campus activities that would compete with any of the major campus events listed in the preceding paragraph. Groups planning fundraising activities should refer to the section below.
No on-campus or off-campus events or meetings may be held by student groups during the week of final examinations unless approved by the Dean of Student Engagement or designee.

Visit ourHC for more information about Events and Reservations.

Planning an Off Campus Event or Activity

The college does not assume liability or responsibility for risk associated with activities that take place off-campus; therefore, officers of student groups should realize that the student group stands alone in its assumption of risk at these programs.

Officers must take “reasonable care” to ensure that local, state, and federal laws are upheld
Officers must make every effort to care for the safety and security of guests either on- or off-campus. Officers, members, and guests may be held liable for violations of the student conduct code as well as local, state, and federal laws
In the event that Hastings College officially closes due to inclement conditions, all student activities planned by student clubs and organizations will also be cancelled.
No on-campus or off-campus social events may be held by student groups during the week of final examinations unless approved by the Dean of Student Engagement or designee.

Student groups participating in any activity that disrupts the normal operations of the college and/or infringes on the right of other members of the local community will be held accountable under the college’s code of conduct

This policy will be in effect in situations on or off campus at the discretion of the college depending on the interest of the college. The purpose of this policy is to define the circumstances and the process for handling matters if the college deems it necessary to review the status of a recognized student organization, as well as sanctions that may follow.

Fundraising and Charitable Events

Groups are required to have approval from the Hastings College Foundation before soliciting funds for any cause or program directly or indirectly connected to the college. This includes, but is not limited to, selling merchandise, soliciting advertising, asking for donations and applying for grants. Please contact Mike Karloff (402)461-7473 to request approval.

Accessibility of Events

It isn’t possible to make everything accessible for everyone, but it is important to try our best to be proactive rather than reactive whenever possible. Click here to read more about how to make your events, digital content, and overall experience with your student group more inclusive and accessible!

Publicity of Events

As is recognized by state and federal law, Hastings College reserves the right to regulate the time, place, and manner of flier and media distribution on its campus. All registered student clubs or organizations and off-campus entities who wish to post signs/flyers on- or off-campus either publicizing events they will be sponsoring or providing information about themselves must have the sign/flier approved prior to posting it anywhere on campus. The approval process ensures that the sign is in compliance with Hastings College policies and is in no way intended to inhibit the “marketplace of ideas.” Hastings College and their designee(s) reserves the right not to approve flyers which fail to meet flier guidelines or violate community standards with regard to their content.

How to Have a Flyer Approved

Student clubs or organizations and any other entity wishing to hang flyers on campus should submit a clean digital version of advertisements to the Student Activities Coordinator via email.

Please allow at least 72 hours for the approval process. Upon approval, the flyer will be stamped and dated. Because the approval stamp provides visual evidence that the flyer has been approved for posting, it is highly recommended that copies for posting be made from this original with the stamp on it. Building managers have the right to remove media materials which have not been approved. Approved flyers may be posted on any designated student club or organization bulletin board space on campus (more information below). It is the posting entity’s responsibility to consult with each building manager about the appropriate places for posting. Building manager information can be found in the Student Handbook.

Posting and Distribution of Approved Flyers

Registered student clubs and organizations may post approved signs on bulletin boards or designated areas provided in the Hazelrigg Student Union, residence halls, and instructional buildings. Each building manager may designate other appropriate places to post.

Posting signs on the outside walls of buildings, on columns, on sidewalks, in stairwells used as fire exits, or on any part of building doors is prohibited.
The sponsoring student group and contact information must be identified on the sign or poster.
All publicity materials, decorations, etc. must be removed by the sponsor within 72 hours following the event.
Student Engagement staff and building directors reserve the right to remove any sign that does not comply with these policies. Staff and building directors will also be asked not to remove signs that comply with college policy.
Placing flyers or leaflets on vehicles parked on campus is prohibited.
Depending upon the seriousness of an offense, clubs or organizations distributing media that do not comply with college policies may face disciplinary action under the campus student conduct system. Off-campus entities/businesses that violate these guidelines may lose their privilege to post media on campus. No group or individual will be compensated for the cost of media removed by college officials under this policy.
Flyers, posters, or other media may not be posted/taped on bathroom stalls or windows. This poses a hazard to the health and safety of others and is therefore prohibited.
No flyers will be accepted for events held at bars or taverns.
Flyers for businesses and for-profit entities will not be approved and such entities are referred to The Collegian which accepts advertising for publication.
Flyer sizes: the smallest flyer size 8 ½” x 5 ½”, (half sheets), and the largest, standard poster board size (approx. 22” x 28”).
Flyers should be tacked to cork bulletin boards or poster rails wherever possible. When bulletin boards or rails are not available, flyers may be taped up for display only on approved surfaces (e.g., surfaces which will not chip and peel when the posters are removed such as the ceramic tile walls in Hurley-McDonald).
Do not put flyers on painted walls.
Windows should be avoided wherever possible.

In addition to flyers, the Office of Student Activities reserves the right to refuse and/or to alter any displays on campus including signs, banners and the chalking of walkways. Recognized student groups may use washable sidewalk chalk on campus sidewalks to promote campus events under the following conditions:

Chalking is at least 10 feet away from entrances of buildings.
Chalking is only on sidewalks (no roads, buildings, columns, trees, stairs, fences, walls, or other areas).
No chalking is permitted in any other covered area where rain will not wash the chalk away.
Chalking may not be done on the sidewalk entries to the French Memorial Chapel, Hurley-McDonald, or the Daugherty Center unless approved by the Office of Student Engagement.

Residence Hall Postings

In order to better serve campus clubs and organizations, Residence Life staff will post flyers in the residence halls. All flyers must be approved by Student Activities and submitted to Student Engagement for the residence hall staff to post in their designated areas. To optimize marketing, Student Engagement must receive the copies of all flyers at least one week in advance.

All flyers must have the appropriate approval stamp/signature to be posted in residence halls and must adhere to all guidelines outlined in this handbook. Please bring copies of your advertisements to Student Engagement staff in the lower level of the Daugherty Student Engagement Center. Student Engagement staff will not be responsible for making copies of advertisements.

Risk Prevention

Creating a Culture of Respect: Bystander Intervention

What is a culture of respect?

Hastings College is committed to providing an equitable, inclusive, and respectful campus culture and environment, free from any form of harassment, discrimination, or violence. A culture of respect includes social attitudes, behaviors, and norms that promote and support this type of campus culture and environment.

Why do we do this?

Creating a culture of respect and human dignity is important for the retention of members. We want to create an environment where our students feel welcome and supported, where they feel comfortable expressing themselves, where they feel comfortable talking openly to each other, and where they feel comfortable talking about issues or concerns without fear of judgment or retaliation. A student group or team is where members are supposed to be at home; the Hastings community is supposed to be their home, and our campus is supposed to be their home. How can students and members feel that way when brothers or sisters are creating a culture that allows for microaggressions, bullying, hazing, racism, homophobia, transphobia, xenophobia, sexism, etc.? They can’t—which is why it is really important for our staff and students to develop that groundwork, work on being inclusive individually and systemically.

How do we do this?

If you see something, say something! Your action to take a stand can positively impact the lives of those in our community. Broncos can use the 4D’s to remember helpful techniques of how they can be an active bystander. Remember, an active bystander is another way to say ally!

Direct: Call it like you see it! Directly intervene to stop a situation or check in with a person directly to see if they need help.
Distract: Create a diversion to interrupt the situation. A slight interruption can change the course of events (e.g., “I think your car is being towed!”).
Delegate: Ask someone for help. Someone with more authority to address the situation may be able to intervene in a way that is safer or more effective.
Document: Document or report the situation to a trusted campus official (e.g., the Student Activities Coordinator, Title IX, your RA, student group officer, etc.). The only way to hold each other accountable for upholding these policies is to correct behavior that is actively working against our culture of respect.

Other ways to help create a culture of respect include:

Working to create an environment where any form of harassment, discrimination, or violence is unacceptable
Educating yourself
Holding others accountable for their words and actions
Treating people with respect
Empowering others to tell their stories
Speaking up when you hear degrading language or victim-blaming
Understanding what consent is
Attending awareness events
Reporting instances of civility violations

Check out the Student Activities Instagram for more information and events.

Hazing

Hastings College unconditionally opposes any action taken or situation created, intentionally or unintentionally, whether on or off premises owned or leased by the organization, which has the effect of producing psychological or physical discomfort, embarrassment, harassment, or ridicule. To read Hastings College’s entire anti-hazing policy, click here. All student groups and athletic teams are required to complete an annual anti-hazing training sponsored by the Student Activities Coordinator during Hazing Prevention & Ally Empowerment Week each fall semester.

Types of Hazing

There are three types of hazing. Regardless of type, any form of hazing is not tolerated on our campus.

Subtle: behavior that emphasizes a power imbalance between members. This type of hazing is most common and is often taken for granted or accepted as harmless. Subtle hazing typically involved attitudes or actions that breach reasonable standards of respect and place members of a group on the receiving end of ridicule, embarrassment, and/or humiliation tactics, often endured to feel like part of the group. Some examples of subtle hazing may also be considered harassment hazing.

Deception
Assigning demerits
Silence periods with implied threats for violation
Deprivation of privileges granted to other members (apart from voting rights/ritualistic activities reserved for active members of fraternities or sororities)
Requiring new members or people with a specific classification (i.e., only freshmen, only sophomores, etc.) to perform duties not assigned to other members
Socially isolated members
Line-ups, drills, and tests on meaningless information
Name calling
Expecting certain items to always be in one’s possession

Harassment: behavior that confuses, frustrates, or causes a person undue stress through emotional anguish and/or physical discomfort to feel part of a group. Some types of harassment hazing can also be considered violent hazing.

Verbal abuse
Threats or implied threats
Asking or requiring members to wear embarrassing or humiliation attire
Stunts or skits with degrading, crude, or humiliating acts
Expecting or requiring members to perform personal service to other members (e.g., carrying books, errands, cooking, cleaning)
Sleep deprivation
Sexual simulations
Expecting members to be deprived of maintaining a normal schedule of bodily cleanliness
Being expected to harass or haze others

Violent: any behavior with potential to cause physical, emotional, and/or psychological harm. This Is the most common type of hazing portrayed and reported in the media.

Forced or coerced alcohol, drug, or vile substance/concoction consumption
Beating, paddling, or other forms of assault
Branding or burning
Water intoxication
Expecting abuse or mistreatment of animals
Public nudity
Expecting illegal activity
Bondage
Abductions, kidnapping, or trafficking across state lines
Exposure to cold weather or extreme heat without appropriate protection

To report any incidents of hazing, contact Student Activities or Student Engagement staff, Title IX, Hastings College Campus Safety, or the Anti-Hazing Hotline (see below). For more information visit the National Hazing Prevention Website.

Anti-Hazing Hotline

The Hotline provides an anonymous telephone line for anyone to report a suspected or recent hazing incident to one number 1-888-NOT-HAZE (1-888-668-4293) that accepts calls 24 hours a day. The Hotline connects to a dedicated voice mailbox at Manley Burke, LPA. If a report is about a fraternity or sorority, the national headquarters receives an email about the allegation. If the report is about athletic teams, bands, or student groups, the institution where the organization is located is contacted.

Anti-Hazing Laws

Read more about Nebraska’s Anti-Hazing laws here

Title IX

Hastings College strives to create a safe and non-discriminatory learning, living, and working environment for all members of the campus community, based on mutual respect and acceptance of differences. Accordingly, the College provides an opportunity for all prospective and current members of the student body, faculty, and staff on the basis of individual qualifications and merit. Hastings College does not discriminate on the basis of race, color, national origin, religion, ancestry, age, ability, pregnancy, marital or family status, veteran status, sex, sexual orientation, gender identity, or gender expression.

Title IX is a federal law that prohibits sex discrimination in institutions of education that receive Federal financial assistance. Colleges and universities are responsible for providing students with a non-discriminatory educational environment. Sexual and gender-based harassment that creates a hostile environment are forms of sex discrimination and will not be tolerated at Hastings College. Sex discrimination can include sexual harassment, sexual assault, and other forms of interpersonal violence. Therefore, the College encourages all members of the campus community to report incidents of gender-based harassment, discrimination, or violence so that the College can respond and maintain a safe living and learning environment through both prevention education measures and an equitable resolution of all reports.

Inquiries concerning the application of Title IX may be referred to the College’s Title IX Coordinator. For more information and resources, visit HC Cares.

Consent Week

Consent Week is a collaborative programming effort between the Office of Student Activities and Title IX that takes place annually in the Spring semester. Throughout the week, our student groups and athletic teams participate in events, attend Title IX seminars, and advocate for being active bystanders and creating a culture of respect on Hasting's campus.

Alcohol Use & Abuse

Definitions

The term alcohol as used in this shall include alcoholic spirits, liquor, wine, beer, and every substance containing alcoholic spirits, liquor, wine or beer.

The term illegal drug shall mean any controlled substance included in Nebraska Revised Statutes § 28-405 (which lists controlled substances regulated under Nebraska criminal laws relating to drugs and narcotics), any “controlled substance” as defined under federal law in 21 U.S.C. § 801 et seq., and any otherwise lawfully available drug (such as over the counter or prescription drugs) used for any illegal or unauthorized purpose.

Philosophy

The College cares about its students and employees, their health, and well-being, and it encourages all individuals to care about each other. The College recognizes that there are many academic and social problems associated with the consumption of alcohol and illegal drugs, which have a negative impact on students, employees, and campus life in general.

In recognition of the problems associated with the use of drugs and alcohol on college campuses, and in accordance with the Drug Free Schools and Communities Act of 1989, Hastings College has adopted the following policy regarding the possession and use of alcohol and illegal drugs on and off campus:

Standards of conduct for students and employees of Hastings College and their guests:

Actual, attempted or promotion of the unlawful possession, use, or distribution of drugs and alcohol by students and employees on Hastings College property or as part of any Hastings College activity is prohibited.
All laws pertaining to alcohol and drug use must be observed at all times, including, but not limited to, legal drinking age, prohibitions against providing alcohol to minors, and restrictions against operation of a motor vehicle while under the influence of alcohol and/or drugs.
No illegal drugs or paraphernalia may be possessed or used on or off campus by any Hastings College employee, student or guest. The possession and/or use on or off campus of any illegal drug by a Hastings College employee, student or guest will subject the employee, student, or guest to disciplinary action, up to and including dismissal from the College.
No alcoholic beverages may be possessed or consumed on or off campus by any Hastings College employee, student, or guest under the age of 21.
Alcoholic beverages may not be consumed in individual Hastings College Bronco Village Apartment or campus house if minors are present.
On rare occasions and by prior written approval of the Hastings College President, an event for alumni and/or community members being hosted on campus in an academic or administrative building can serve alcohol. Alcoholic beverages cannot be consumed by anyone under the age of 21 and must be served by an approved licensed vendor following all campus, state and federal laws.
No alcohol cans, bottles, or paraphernalia are allowed in the College residence halls or in apartments where any resident is under the legal drinking age (21). No advertising for beer or other alcohol may be accepted in any campus publication or for display on campus.
In an effort to deter underage drinking on or off-campus, Hastings College expects these guidelines to be followed at events where alcohol will be served and where HC student may or are present:

No college funds, including campus organization treasury funds processed through the Hastings College Business Office may be used to purchase alcohol for any student event.
Each student event must ensure compliance with the laws of the State of Nebraska and the Hastings College Code of Conduct.
No posters, signs, or e-mail announcements promoting alcohol may be displayed on campus.
No tickets for any student events with alcohol may be sold on campus.

Legal Sanctions

Local, state and federal laws prohibit the unlawful possession or distribution of alcohol and illicit drugs. Violations of such laws are criminal offenses. Sanctions and penalties for such violations may range from probation to substantial monetary fines and/or imprisonment for substantial time periods if prosecuted in the criminal or civil courts. Additionally, convictions for possessing or selling illegal drugs may impact a student’s eligibility for federal student aid.

College Disciplinary Sanctions

Disciplinary sanctions for students violating alcohol and drug provisions of this policy or the Hastings College Student Code of Conduct will be imposed. These may include, but are not limited to, the following series of sanctions or combination thereof:

First Violation

Parental notification
Restorative process, fine, or service hours
Mandatory completion of alcohol or drug education program

Second Violation

Parental notification
Restorative process, fine, or service hours
Probation
Mandatory screening with certified drug and alcohol counselor

Third Violation and above

Parental notification
Probation
Suspension from residency or the college

Hastings College Good Samaritan Policy

Student health and safety are primary concerns of the Hastings College community. Students are expected to contact Campus Safety, a member of the residence life staff, or other college official when they believe that medical assistance for an intoxicated/ impaired student is required.
In case of medical emergency or in the event that a college official cannot be reached, students should call 911 for assistance from local police, fire, or medical emergency professionals.
When such assistance is sought for an intoxicated/ impaired student, the students and/or organizations seeking help, as well as the individual assisted and others involved, will not be subject to college disciplinary action with respect to the alcohol policy. (This policy does not preclude disciplinary action regarding other violations of college standards, such as causing or threatening physical harm, sexual abuse or violence, damage to property, harassment, hazing, etc. Students should also be aware that this college policy does not prevent action by state and local authorities.)
In order for this policy to apply, the intoxicated student(s) must agree to timely (within 30-60 days) completion of recommended alcohol education activities, assessment, and/or treatment depending upon the level of concern for student health and safety.
Serious or repeated incidents (more than one time) will prompt a higher degree of medical concern.
Failure to complete recommended follow-up will result in sanctioning up to withdrawal from the college.

State of Nebraska Good Samaritan Law (LB 439): provide limited protection for Nebraskans under the age of 21 who seek medical assistance related to alcohol poisoning. LB 439 will grant intoxicated minors a limited legal immunity when they seek help for themselves or another individual who is in need of immediate medical attention. The law will only apply to those who 1) are intoxicated 2) call for medical assistance and 3) cooperate fully with law enforcement when medical attention arrives.
Consistent with Hastings College responsibility to take action against acts of Sexual Harassment, Misconduct and Violence, a person reporting and bystanders involved the report of such an incident will not be held responsible for an alcohol violation disciplinary sanction under the Policy on Possession and use of Alcohol and Drugs. The responding party (person committing the act) can be held responsible for their actions under the Policy on the Possession and use of Alcohol and Drugs, the Sexual Harassment Policy, Sexual and Misconduct and Violence Policy. Additionally the responding party can also be exposed to criminal and civil proceedings outside of Hastings College.

Support and Prevention Services

Hastings College is committed to increasing employee and student awareness of the issues related to alcohol and drug use and abuse. In an effort to curb the negative effects of alcohol and drug use, the College takes the following steps:

Hastings College provides annual educational efforts to increase awareness about the effects of alcohol and drug use, including in-class and extra-curricular lectures and discussions. Information is also provided through digital media, posters, and pamphlets, and peer educational efforts promoted through the Peer Umbrella Network student groups. Peer Umbrella Network teams are trained annually.
Fraternities, sororities, and athletic teams are provided additional education on the topics of alcohol use/abuse and hazing. These students also sign an Anti-Hazing Policy statement.
Drug and Alcohol Counseling Treatment or Rehabilitation Programs: The Stone Health Center coordinates and offers a variety of alcohol and other drug abuse prevention and education services for students, referral services, alcohol and other drug education classes, and peer alcohol educators. In addition, counselors provide confidential screenings, counseling, and treatment/rehabilitation referral services for those students who are having difficulty with alcohol and drug use/abuse.
Hastings College also provides confidential counseling support through the Counseling Center for those wishing to decrease or prevent their consumption of alcohol or drugs and/or deal with alcohol/drug related problems. This may include individual, small group, and/or large group counseling support, as requested.
The Student Activities Coordinator and the Office of Student Engagement at Hastings College are able to provide advice, assistance, and encouragement to student organizations for their development and promotion of guidelines for responsible decision-making about alcohol use by their members.
The Student Activities Coordinator and the Office of Student Engagement at Hastings College are available to promote and facilitate any student organization’s efforts to provide alcohol free social and recreational options.

Alcohol and Student Group Events

The following policies apply to all campus organizations, clubs, or groups for events both on campus and off campus. Groups that do not follow the policies as outlined may be sanctioned through college conduct processes as well as through their affiliated governing councils, if applicable. This is not an all-inclusive list, but intended to provide some basic guidelines:

An equal number of alternative, non-alcoholic beverages will be provided at each event involving alcoholic beverages.
Food will be provided at each event involving alcoholic beverages.

The amount of food will be reasonable depending on the number of guests expected.
The variety of food will include some items without salt.

Each participant must present a valid State ID when entering any event involving alcoholic beverages or when purchasing alcohol.

A mark or wristband will be used to designate those of legal age (21 in Nebraska).
Enforcement will occur at private parties, as well as at public establishments.

Beverage containers, whether alcoholic or non-alcoholic, will be kept inside the host facility.
Third-party vendors or trained servers will be used for all registered events.

Alcoholic beverages will not be served to intoxicated individuals.
The serving of alcohol will cease one hour before the event is to end.

Security measures will be taken to monitor for and prevent underage drinking.

Empty or abandoned drinks will be discarded.
Passing drinks under the table is prohibited.

Designated Drivers or the Hastings College Bronco Bus must be used at each social event.

If Designated Drivers are used, there must be an adequate number available dependent on the number attending. Designated Drivers are to be determined prior to the event start time. Designated Drivers’ name and contact information will be posted the entirety of the event. Designated Drivers will not consume any alcohol or other drugs prior to or during the event.
If the Hastings College Bronco Bus is used, they must be notified of the time, place, and hours of the social event two-five days in advance.
If the Hastings College Bronco Bus is used, the telephone number to call must be posted in a prominent place at the student event.
All unregistered student events or social gatherings, including pre- and post-parties that are in violation of these guidelines are officially prohibited by the College and its campus organizations.

Illegal drugs are prohibited at any student event.

HASTINGS COLLEGE STUDENT GROUP HANDBOOK | LAST UPDATED: AUGUST 10, 2021 | PAGE