Revised October 2019

Article I: Name

The name of this organization shall be the North Carolina School Library Media Association.

Article II: Purpose

The purpose of the North Carolina School Library Media Association is to provide professional and educational connections, opportunities, and support for North Carolina school library personnel.

The organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office or political party.  

Article III: Membership

Membership shall be for one year which is from August 1 through July 31 of the following year.

Membership Eligibility:

Membership shall be open to any person working or retired in education or related education field who is interested in promoting the development and growth of school library programs.

Membership categories:


Annual Dues shall be determined by the Executive Board.

Article IV: Officers

The officers of this organization shall be:

Regional Directors shall work within one of the counties that they represent.

Officers comprise the Executive Committee which is empowered to act on administrative business of the Association in the intervals between regular meetings. A quorum consists of 2/3s of the members of the Executive Committee.

Article V: Board of Directors

  1. The Board of Directors shall consist of the Association’s officers, treasurer, and directors.
  2. The Board of Directors shall have general supervision of the affairs of the Association and shall have the power to act on administrative business of the association.
  3. A quorum shall consist of a majority of the Board of Directors.

Article VI: Meetings

  1. The Board of Directors shall have the authority to plan the schedule of meetings for the Association. In that schedule, at least one statewide conference is to be held each year..
  2. An annual business meeting of the Association must be held during the statewide conference.
  3. Additional business meetings of the membership may be called by the Board of Directors or by a petition signed by ten (10) percent of the active members of the Association.
  4. For any business meetings the membership must be notified not less than fifteen (15) days in advance of the meeting. An agenda is to accompany the notification of any business meeting; only those items on the agenda may be acted upon; however, items from the floor may be discussed and action taken at a future business meeting.
  5. A quorum of the membership shall be at least twenty (20) percent of the membership OR 100 members of the Association, whichever is less.

Article VII: Elections & Terms of Office


The Past President shall prepare a ballot with the slate of officers to be elected.

Elected officers shall be installed in October following their election and will assume office at that time.

Terms of Office

The President-Elect shall be elected to serve

The Secretary shall be elected for one two-year term.

Directors shall be elected for one two-year term. Half of the directors will be up for election every year.

Board Vacancies

Article VIII: Special Duties of Officers

  1. The duty of the President shall be to preside at all business meetings, Board of Directors meetings, and Executive Committee meetings of the Association, and to perform all other duties usually associated with this office.
  2. The duty of the Past President shall be to serve as the chairperson of the nominating committee.
  3. The duty of the President-Elect shall be
  1. The duty of the Secretary shall be to keep a record of activities, and such other duties as the office may require.
  2. The duties of each Regional Director shall be

Article IX: Section Chairs, Committees, and Liaisons

  1. The duties of the Treasurer shall be to
  1. The powers and duties of each Director shall be determined by the Board of Directors and defined in written form.  
  1. Coordinators and Committee Chairs shall be appointed for two years by the president. Coordinators and Committee chairs shall be provided with a written copy of the powers and duties of their committee.  All Coordinators and Committee Chairs shall be members of the organization. Coordinators and Committee Chairs will not have voting privileges.
  2. Other Committees - The President shall recommend to the Board of Directors the formation of other groups as needed. The Board of Directorsshall approve the establishment, responsibilities and duration of other groups.
  3. Liaisons - Non-voting liaisons to other organizations or groups shall be appointed as needed by the President. Liaisons may include representatives from the Department of Public Instruction, universities and colleges, independent schools, the State Library, etc.

Article X: Parliamentary Authority

The Roberts Rules of Order, latest revision, shall be the governing authority in any matter not specifically covered by these by-laws.  

Article XI: Amendments

These Bylaws may be amended at any business meeting by a majority vote of the members if a quorum exists. All proposed changes will be distributed to the members attending the meeting and prior to voting. These Bylaws may be amended by a vote, providing such changes have been published thirty (30) days prior to such voting. 

Article XII: Funds of Organization

  1. No part of the net earnings of NCSLMA shall be used to benefit or be distributed to its members, trustees, officers, or other private persons. The organization shall be authorized and empowered to pay reasonable compensation for services rendered and expenses incurred and to make payments and distributions to further the purposes of the organization.
  2. No portion of the net earnings of NCSLMA shall be used on behalf of any candidate for public office or political party.
  3. Upon the organization’s dissolution the organization shall distribute any assets, after payment of all liabilities, to one or more similar non-profit organizations.

Revision History:

Adopted September 2001

Revised September 2002

Revised September 2004

Revised February 2005

Revised May 2009

Revised February 2010

Revised September 2010

Revised July 2012

Revised March 2014

Revised January 2016

Revised October 2018

Revised October 2019