Meeting for: | October 2023 | Date: | 31/10/2023 |
Opened: | 08:12 pm |
Monthly Minutes
Attendance: Laurie P, Peter S, Simon Y, John P, Chris I, Michael T, Gary H, Rose N, Jarryd S, Brett R, Mark T
Guests/New Member:
Apologies: Simon, Thuong, Rian, Justin, Daniel D
Review Last Minutes: Moved to accept by Peter Sweeney. Seconded by Rose.
Outstanding Business:
Date | Task | Notes |
Mid 2023 | First Aid Course | - Pete to look at a first aid course for the club - June 28, Date to be confirmed by Pete. - Pushed out to 2023, exact date TBC - Martin Warnake, first aid responder looking to offer a course for basic first aid tentatively for july. - First Aid Refresher was a success |
Feb 2023 | Car Club storage | - Considering Options for a place. . Gas Struts - DONE Hinges - DONE - $2000 Budget allowed for upgrade. - Peter S / Laurie P to research costs of new trailers compared to older with upgrades needed |
May 2023 | Melton Country Club Grant Application for a defibrillator. | - Approved May - Ordered and should be delivered soon to Pete's place. - Reimbursement. - Need to consider registering its location
|
Sept 2023 | Club Inventory | - Rob co-ordinating inventory of club assets |
Secretaries Report/ Correspondence:
Treasury Report:
Jaryd updated figures before meeting
$26,264.74 - Events
$6,503.59 - General Account
$542.41 - Square
Presidents Report:
NA
Membership Report:
5 Concession, 49 Single, 15 Family, 2 Life
- Membership payments will start to be done through Square, so email and mobile numbers are needed.
- New membership form (online) to be sent out in the next month.
- 2024 membership renewals will be open to be started once form is released.
Club Permit Report:
Laurie here but nothing new.
Club Events Report:
Date | Event | Comments |
TBC | Go Kart + Kebabs | Rob O'neill / Jeremy
|
13th May | Moonlight Meander and MMSC Memorial Trial. | The Event was Run and Won. - 1 stage cancellation due to a stage break in. - Omega Radio handled the communication well but struggled a little for coverage. - 999 Course car catching fire led to a cascading reassignment of vehicles and some confusion around responsibilities. - Great to see some new competitors. Some Resident complaints about noise. - Great Media Coverage. |
24-25th June | Winter 4WD camping trip | Sheepyard Flat, Howqua |
24th June | Working Bee | Parwan Working Bee preparing of VCAS |
22nd July | Working Bee | Parwan Working Bee preparing of VCAS 13 -15 people arrived and much was approved. |
27th August | Family Fun Weekend | Great Day. 15 drivers. 6-7 cars. |
24th September | Working Bee | SP to follow up with Greg about a working bee. |
14th October | VCAS @ Parwan | Director: Simon, Secretary: T, Rose: VCAS correspondent. Steward: TBC Scrutineer: TBC - Rob will Ensure Traffic lights and Trailer will be brought to the track. - Start Setup.Check in. - Officials to be wearing a vest. - SP to look into catering. It started off as a fresh and windy day but warmed up to be a beautiful day. 25 starters, all finished. 8 laps for everyone. The day went well with no major incidents. The fundraiser sausage sizzle was a hit, special thanks to our two head chefs, Laurie and Joe (is his name Joe Pintarich? I can't believe I've forgotten his name). All contestants I spoke to had a great day and had heaps of fun. |
November | Motorkhana | - Justin to lock in a date for November. Possibly the 4th |
December | Xmas Break Up | - Dan Devenish to look into the date for the XMAS event. Possibly 10th or 17th. |
Grants Report
Nothing to report.
Past Competition and Event Report:
Date | Event | Brief |
15-18 Sept | Barossa | It was a wonderful Day Nighter, Jaryd and Rose finished 15th despite spending some time on the beach after getting lost. |
10th September | VCAS at Shepparton | -Cancelled- |
4th September | Sunraysia Safari | Pete was too unwell to run. |
23rd September | Valley Stage | Last VRC, Pete and Simon 13th O/R in the VORC. Rian ran 999 and finished w/o issue. Braedyn navigated to a 4th O/R. |
17-19th September | Sandown | Gary Howard and Rob Oneil both out officialling. |
16-19th September | Winton | Daniel took the Pulsar out for a solid mid pack finish. There was a bit of a confusion with the lights. |
VCAS/VCRS/Other Reports:
VCAS(Rose/Michael):
- Shepparton cancelled again due to weather 26 Nov, Swan Hill picked up the date.
- clubs are concerned about the First Aid side of safety around requirements
- Next Meeting -
VCRS(Pete/Dan):
- Class consolidation being looked into as well as min entry fee raising.
Rally Panel(Jaryd):
- Rally Panel rep numbers looking slim for 2024.
- Spotify App may be required for 2024.
General business/ Matters for consideration:
Communications - Robs manual SMS was a bit flakey but kind of worked. Rian looked into Global SMS as an option and it was pretty straight forward.
Gary Howard -
Vic Rally Scrutiny Group has now officially ended, all remaining members are now meeting with the Scrutiny Panel.
News that Alan Haystack Johnston passed away today.
Club Merchandise
Heaps of stock of t-shirts and polos.
Upcoming Events:
Date | Event | Brief |
17th Dec | XMAS Break Up | Daniel to Arrange |
Next Meeting will be November 28th
Meeting closed:
9:00pm