715.  USE OF FAX MACHINES

1.        Purpose

FAX communications allow for instant communication similar to telephone conversations and also create a permanent record.

2.        Authority

FAX transmissions may be considered public documents and, as such, must be treated accordingly. Verification of authenticity, secure handling, time and place of receipt, and use of FAX documents are of utmost concern to the School Board.

3.        Delegation of         Responsibility

The Superintendent or designee shall designate the District employees responsible for sending and receiving FAX communications in order to ensure that information reaches its intended destination and remains confidential.

4.        Guidelines

All FAX messages shall be properly logged and stored.

All FAX messages sent shall be accompanied by a transmittal sheet that includes the District's name and cautions that it is intended to be privileged and confidential and for the use of the individual or entity named on the transmittal sheet.