IOWA ASSOCIATION OF SCHOOL LIBRARIANS
Established October 14, 2003
IOWA ASSOCIATION OF SCHOOL LIBRARIANS
BYLAWS Adopted February 2004
ARTICLE I Name and Affiliation
Section 1. Name: The name of this organization will be the Iowa Association of School Librarians (IASL).
Section 2. Affiliation: The Iowa Association of School Librarians will be a subdivision of the Iowa Library Association (ILA) and an affiliate of the American Association of School Librarians (AASL), a division of the American Library Association (ALA).
ARTICLE II Mission and Purpose
Section 1. The mission of the Iowa Association of School Librarians is to promote life-long learning and literacy in all its forms through active advocacy for school librarians and media specialists, media and technology professionals and library educators. Specifically the Iowa Association of School Librarians will:
· Articulate a vision for school library media programs in Iowa.
· Advocate for the school library/media program within the educational community, with governmental bodies and the public (emphasizing the connection between quality school library programs and student achievement).
· Support the professional development of its members.
· Foster 21st- century literacies in our schools, including reading and the effective use of technology.
· Support state and national guidelines for school library media programs.
· Consult with and support the work of the Area Education Agencies’ instructional resources programs.
· Consult with the Department of Education and the State Library regarding certification and other issues related to school libraries and teacher librarians.
ARTICLE III Membership
Section 1. Qualifications. Any person who is a personal member of ILA is eligible for membership. Any personal member of ILA who designates Iowa Association of School Librarians as a subdivision and pays dues as described below is a member of Iowa Association of School Librarians.
Section 2. Dues. ILA levies dues on all members. Dues for the Iowa Association of School Librarians will be determined annually by the Board of Directors and changes presented to the membership for its approval at the Annual Membership Meeting. They may be adopted by a majority vote of the members present or through a mail ballot and take effect the following calendar year. The membership will be given at least 30 days written notice of the proposed change in the dues structure.
Section 3. Prerequisite to Participation. Participation as an officer, committee member or voting member of the Iowa Association of School Librarians will be contingent upon valid membership.
Section 4. Membership Year. The membership year will run from January 1 to December 31.
ARTICLE IV Meetings
Section 1. Occurrence. There will be an annual membership meeting each year held during the ILA Annual Conference. Other meetings may be held as necessary at the request of the President. The membership will be given at least 30 days notice of any additional meetings specifying time, place and purpose.
Section 2. Quorum. Membership meetings will be convened upon the presence of a quorum of five percent of the membership.
Section 3. Parliamentary Procedure. Membership meetings will be conducted according to the latest edition of Robert’s Rules of Order.
ARTICLE V Officers
Section 1. Officers. There will be four officers of the Association: a President, a Vice- President/President Elect, a Secretary/Treasurer and the immediate Past President.
Section 2 Duties of the Officers
A. The President will:
1. Preside at all meetings of the Iowa Association of School Librarians. 2. Execute the wishes of the membership and Board as expressed in motions and resolutions passed at membership or Board meetings. 3 Prepare the Iowa Association of School Librarians budget, subject to Board approval. 4. Recommend Iowa Association of School Librarian members to the ILA Vice-President representatives to the ILA Public Relations, Intellectual Freedom, Governmental Affairs and Conference Planning Committees. 5. Appoint chairs of standing committees (except the Nominations and Elections Committee) and chairs and members of Ad Hoc Committees. 6. Attend the annual planning session of the Iowa Library Association. 7. Submit reports as required by ILA policies and guidelines. 8. Authorize payment of all Iowa Association of School Librarians funds up to the amount specified in the annual Iowa Association of School Librarians budget in accordance with ILA policies. Unbudgeted expenditures will be subject to Board approval. 9. Maintain an archival copy of documents for which the President is responsible (See Article IX). 10. Secure approval by the Board of Directors for all nominations and appointments.
B. The Vice President/President Elect will:
1. Attend all IASL board meetings, presiding at meetings in the absence of the president. 2. Assume the position of President upon the conclusion of the term of office of the President. 3. Attend the annual planning session of ILA and preside over the Iowa Association of School Librarians portion of the meeting to plan for the following year’s activities. 4.. Co-plan IASL summer board retreat (location, meals, etc.) 5. Represent IASL at one or more AASL Affiliate Assembly meetings. 5. Maintain an archival copy of documents for which the Vice President is responsible (See Article IX). 6. Perform other duties, which may be assigned by the President, Board, or membership.
C. The Secretary/Treasurer will:
1. Record the minutes of all membership and Board meetings. 2. Review financial records for the Iowa Association of School Librarians and its committees. 3. Report at the Annual Membership Meeting and at Board of Directors’ meetings on the financial status of the Association. 4. Maintain an archival copy of documents for which the Secretary/Treasurer is responsible (See Article IX). 5. Collect all archival documents and submit to the ILA Executive Director for deposit in the archives (See Article IX). 6. Perform other duties, which may be assigned by the President, Board, or membership.
D. The Past President will
1. Chair the Nominations and Elections Committee. 2. Serve on IASL spring conference planning committee. 3. Provide assistance to Vice President-President Elect and President as needed. 4. Serve as Parliamentarian for meetings of the Board and membership.
ARTICLE VI Board of Directors
Section 1. Membership. The Board of Directors (Board) will consist of the Officers of the Iowa Association of School Librarians (See Article V Section 1), the chairs of the standing committees, the AASL Affiliate Assembly Representative, and two at-large members.
Section 2. Election. The Vice President/President Elect will be elected annually. The Secretary/Treasurer will be elected every third year for a three-year term. The two at- large members of the Board of Directors will be elected for three-year terms. Terms will expire every third year on a rotating basis. The AASL Affiliate Assembly Delegate will be elected for a three-year term in the year that no at-large Board member is elected.
Section 3. Duties.
A. Determine the policies and programs of the Iowa Association of School Librarians and manage the affairs of the Association.
B. Approve the appointments of standing committee chairs and nominated representatives to ILA committees
C. Propose dues for the chapter annually and present proposed dues changes to the membership 30 days in advance for its approval at the Annual Membership Meeting or by electronic mail ballot (See Article III Section 2).
D. Approve the Association budget and unbudgeted expenditures.
E. Approve the appointment of committee chairs and approve committee action plans and budgets.
F. Determine the successful candidate by majority vote in case of a tie vote in elections.
G. Attend all IASL Board meetings. The President may replace appointed board members who fail to attend two consecutive board meetings.
Section 4. Affiliate Assembly Delegate. The Affiliate Assembly Delegate will:
A. Be the official representative of the Iowa Association of School Librarians to the American Association of School Librarians Affiliate Assembly and Region 3 meetings in accordance with the AASL Affiliate Assembly Policies and Procedures. If the delegate is unable to attend, the President may designate a representative.
B. Report regularly to the Board and membership about AASL initiatives.
C. Be provided by IASL with financial support by IASL to attend the required AASL meetings.
Section 5. At-Large Members. The At-Large Members will assist with planning and perform other duties as assigned by the President. The responsibilities will include:
A. Chair the Membership Committee. B. Serve as Liaison to ILA Committees.
Section 6 5. Vacancies.
A. A vacancy in the office of President will be filled for the unexpired term by automatic advancement of the Vice-President/President Elect. The Vice President/President elect will complete the unexpired term of the President and then serve his or her own year as president.
B. A vacancy in the office of Vice President/President Elect will be filled by a special election (See Article VII Section 5).
C. Vacancies in the position of Secretary/Treasurer, At-Large Member of the Board of Directors or the AASL Affiliate Assembly Delegate will be filled at the next election if the vacancy occurs during the first two years of office. If the vacancy occurs during the third year of office, the position will not be filled.
Section 7 6. Meetings.
The Board of Directors will meet at least three times per year at a time and place determined by the President. The President or three members of the Board of Directors may call additional Board meetings. Notice of meetings and a printed agenda should be provided to all Board members at least five days prior to meetings. Section 7. Quorum. A majority will constitute a quorum of the Board of Directors. Section 8. Parliamentary Procedure. Board meetings will be conducted according to the latest edition of Robert’s Rules of Order.
ARTICLE VII Nominations and Elections
Section 1. Chairperson. The immediate Past President of the Iowa Association of School Librarians will serve as chair of the Nominations and Elections Committee and will recruit a representative committee of three members to select nominees for officers and the Board of Directors. The chair and committee will serve for one year.
Section 2. Nominations. The Nominations and Elections Committee will nominate at least one candidate for each elected position.
Section 3. Elections. Ballots will be by submitted to the membership in October of each year. For each position, the person receiving the largest number of votes will be elected. Twenty-five percent of the membership will constitute a quorum for elections. In case of a tie vote, the successful candidate will be determined by a majority vote of the Board of Directors. Write-in ballots will be counted and reported.
Section 4. Nominations and Elections Committee Reports. The Nominations and Elections committee will submit a written report of its nominations to the Board for approval prior to ballots being distributed, and will submit election results to the Board and publish them for the membership. Newly elected officers and Board members will take office January 1 following the election.
Section 5. Special Elections. A special election may be called to fill a vacancy in the office of Vice-President/President Elect. The special election will be conducted by ballot and be subject to the procedures for nomination and election outlined above. The newly elected Vice-President/President Elect will take office immediately.
ARTICLE VIII Committees
Section 1. Standing Committees. There will be five standing committees: Nomination and Elections, Professional Development, Advocacy, Awards and Publications. Except for Nominations and Elections, committee members and chairs will be appointed for three-year terms and may serve additional terms if re-appointed. Chairs will recruit their own committee members with size dependent upon the specific tasks of the committee. Communicate with other committees as needed. Each committee chair will present a written action plan at the summer retreat to be approved by the board.
A. Nominations and Elections. This committee will be chaired by the immediate Past President and will conduct the Election of Officers and Directors as set forth in the Bylaws. Term will be one year.
B. Professional Development Growth. This committee will promote the professional development of the membership. The chair of the Professional Development Committee will be appointed by the President (see Article V Section 2. 8) and serve as a voting member of the Board. Responsibilities include: 1. Plan and publicize the spring conference. 2. Recommend to the President at least one member of the Professional Development Committee to be nominated for the ILA Conference Planning Committee. 3. Communicate with Area Education Agencies and others on professional development needs of the membership.
C. Advocacy. This committee will promote the professional interests of the membership. The chair of the Advocacy Committee will be appointed by the President (see Article V Section 2. 8) and serve as a voting member of the Board. Responsibilities include: 1. Communicate with the State Library, Department of Education and Area Education Agencies to upgrade and promote certification requirements and professional standards. 2. Develop an advocacy program for Iowa Association of School Librarians.
D. Awards. This committee will support, monitor and advocate for the awards programs of the Iowa Association of School Librarians in accordance with ILA policies The chair of the Awards Committee will be appointed by the President and serve as a voting member of the Board. There will be four subcommittees of the Awards Committee:
1. Goldfinch Award – This subcommittee will plan and conduct activities for the annual Iowa Goldfinch Award program.
2. Iowa Children’s Choice Award – This subcommittee will plan and conduct activities for the annual Iowa Children’s Choice Award program.
3. Iowa Teen Award – This subcommittee will plan and conduct activities for the annual Iowa Teen Award program.
4. Iowa High School Book Award – This subcommittee will plan and conduct activities for the annual Iowa High School Book Award.
5. Annual Recognition Awards – This subcommittee will designate those persons to be honored by the Iowa Association of School Librarians as directed in the policies of the Board.
Other awards may be developed by the committee subject to approval by the Iowa Association of School Librarians Board of Directors and the ILA Board.
E. Publications. This committee will be responsible for the official publications of the Iowa Association of School Librarians including the web site, subject to ILA guidelines and policy. It will solicit and submit articles of interest to the membership to the ILA newsletter. The chair of the Publications Committee will be appointed by the President and serve as a member of the Board.
Section 2. Special or Ad Hoc Committees. Ad Hoc committees may be created by the Board to complete specific tasks of a temporary nature. The President will name the chair and members of Ad Hoc committees and designate tasks and budget subject to approval by the Board. Ad Hoc committees can exist for a period of up to two years.
ARTICLE IX Archives
Section 1. The University of Iowa is the archival depository for the Iowa Library Association and its subdivisions. The Secretary/Treasurer will forward official documents annually to the ILA Executive Director for deposit in the archives.
ARTICLE X Amendments
Section 1. These bylaws may be amended by a two-thirds vote of the membership present at any membership meeting of Iowa Association of School Librarians provided that a quorum is present, or by a majority vote on a mailed ballot (five percent of members voting) and in accordance with ILA policies. Proposed changes will be posted on the web page and other publications at least 30 days before the vote. Amendments will take effect immediately unless otherwise specified.
ARTICLE XI Dissolution
Section 1. Should Iowa Association of School Librarians dissolve for whatever reason, assets will be transferred to the Iowa Library Association.
Revised – December 1, 2011 Revised – December 1, 2008 Revised – December 8, 2001