VERMONT ASSOCIATION
OF
SCHOOL BUSINESS OFFICIALS
BYLAWS
As Amended June 9, 2006
PREAMBLE
We hereby associate ourselves to form and operate a non-profit organization under the laws of the State of Vermont to be known by the name of VERMONT ASSOCIATION OF SCHOOL BUSINESS OFFICIALS (VASBO) with its main office located at 2 Prospect Street (VSA) in the City of Montpelier, County of Washington, State of Vermont.
ARTICLE I
The purpose of the organization shall be to promote and provide leadership for the advancement of education; to work for improvement in the process of educational administration, particularly the business functions; to improve the preparatory and in-service training of School Business Administrators; to strive continually to upgrade the methods and practices of administrators; to assist in solving problems related to operations; and to support the adopted educational goals of the community and the Department of Education, all in an ethical and efficient manner.
ARTICLE II
Membership
The organization shall consist of two classes of memberships; one class, voting membership, called “Active” and one class of non-voting membership, called “Associate” or “Honorary.” Membership shall cease when the member fails to meet the financial obligations of membership within six months of the due date of all assessments.
ARTICLE III
Officers
The five officers of the organization, elected from the active membership, shall be: President, President-Elect, Vice President, Secretary, and Treasurer. All elected officers shall serve until the election and installment of their successors.
In the case of a vacancy in the office of President, the President-Elect shall immediately succeed to the office of President and shall serve for the remainder of the term. The vacated office of President-Elect or Vice-President shall be filled by nomination and vote of the organization. The vacated office of Secretary or Treasurer shall be filled by the Board of Directors until the expiration of the term.
ARTICLE IV
Elections
A Nominating Committee, comprised of the President and Past President, will present a slate of officers for the following year to be elected at the Annual Meeting. The new Officers will assume their duties at the beginning of the following fiscal year.
ARTICLE V
Governing Body
The organization shall be governed by a Board of Directors consisting of up to six members. The President, President-Elect, Vice President, Secretary, and Treasurer shall hold the same positions on the Board of Directors as long as they hold such elected office. The remaining one member of the Board shall be the Immediate Past President.
The President, or in the absence of the President, the President-Elect, or another Officer shall preside at all meetings of the Board of Directors and at meetings of the organization. An audit committee shall be appointed annually by the Board of Directors and shall consist of a minimum of two active members. Members of the audit committee shall not be an Officer of the organization during the time period covered by the audit.
The governing body shall have the authority to recommend the replacement of an Officer if that Officer is deemed by the governing body to have not fulfilled the responsibilities of the position.
ARTICLE VI
Meetings
The association shall meet a minimum of five (5) times per year including an annual meeting during the last quarter of the fiscal year and such other meetings as the Board of Directors deem appropriate.
The annual meeting of the organization shall be warned not less than two weeks prior to the meeting day by the President and shall be conducted according to “Roberts Rule of Order.”
A quorum for all meetings of the organization shall consist of those present and voting except as provided in Article IX.
Board of Directors’ meetings will be scheduled as needed.
A quorum for all meetings of the Board of Directors shall consist of a majority of the members of the Board.
ARTICLE VII
Finances
The annual dues for the ensuing fiscal year shall be voted upon at the annual meeting of the organization, based on the recommendations of the Board of Directors. These dues shall be due and payable during the first quarter of the fiscal year.
All receipts of the organization shall be deposited in the name of the organization in a bank to be designated by the Board of Directors.
All monies paid out of the organization’s funds shall be authorized by the President or other Officer, excluding the Treasurer. The bills shall then be paid by the Treasurer, or designee other than the authorizing Officer, of the organization.
An audit of the previous fiscal year shall be performed annually by the audit committee. The results shall be reported no later than the December meeting following the audited period.
ARTICLE VIII
Fiscal Year
The fiscal year of this organization shall be from July 1st through the following June 30th.
ARTICLE IX
Amendments
The Bylaws may be amended at any regular business meeting of the organization provided a written notice from the President of the proposed amendment(s) is distributed to all Active Members at least two weeks prior to the meeting.
A quorum for the purpose of amending the Bylaws shall be at least 50% of the Active Membership, present or by proxy. A vote of 2/3rd majority of those members voting shall be sufficient to adopt the amendment(s).
ARTICLE X
Organizing Members
The following is a list of those members present at the organizational meeting held in Montpelier, Vermont, May 11, 1979.
John Gutman Robert O’Brien
Mickey McCann Doug Rexford
Mark Bouvier Jack Peacock
Steve Caswell Larry Carstensen
Tom Kane
ARTICLE XI
Public Relations
The President shall be the spokesperson for the organization.
ARTICLE XII
Dissolution
Upon dissolution of this organization, all assets remaining after all financial obligations have been met shall be transferred to the Department of Business Administration of the University of Vermont in Burlington.