Preface

These are the guidelines prepared for the events of informal nature (unrated) which are for reference to those who are not able to conduct a FIDE Rated Chess Tournament due to several constraints.

The intention is to ensure that the maximum degree of professionalism and compliance to the standards set by FIDE and AICF are achieved. While preparing this document, it is understood that the areas where such a document may become useful are those where the Environment of Chess is still at primitive stages and that all general tournament standards might be difficult to be achieved. Such Events cannot be officially recognised by regulating bodies and are classified as Unrated Events.

The intention of organising such events is to encourage the adaptation of Chess as a game of preference in the Society. It is understood that the organisers of such an event are solely responsible for such an event. KCCA shall be an assisting / conducting authority appointed by the organisers.

Based on this understanding, the following Guidelines are prepared with reference from standards set by AICF, FIDE and general experience.

Planning of a Chess Event

Tournament Type

Classification based on Format and Time Control

Online

Rapid Preferred - 10+5F

Blitz Preferred - 5+3F

Bullet

Offline

Classical Preferred - 90F, 120F

Rapid Preferred - 20+5F

Blitz

Distribution of Responsibilities

Activities involved during the organisation of a Chess Event involves activities which are generally coordinated by the following committees

IMP Personals

Tournament Director
Chief Organizer
Chief Arbiter

Organisation Committee

Role of this Committee is to handle all the externalities related to event and fulfil the requirements of the event

Resource Management
Venue Management
Partner Management (Catering, Media, Security)
PR and Marketing
Finance

Arbiters Committee

Role of this committee is to smoothly conduct the event, address queries and conflicts and ensure that Rules and Regulations are followed

Chief Arbiter
Deputy Chief Arbiter
Rating Officer
Floor Arbiter(s) - 1 for 5 players

Section & Match Arbiters
Assistant Arbiters

Fair Play Committee

Committee Chair
Security Head
Inspection Head
Vigilance Head

Grievance Committee

Chief Arbiter
Chief Organizer
Fair Play Expert
Grievance Head

Conduction of Event

Pairing & Tournament Platform
Registration Form
Eligibility Check based on Criteria

Infrastructure Requirements

Arbiters Committee

Computer with Internet Connection
Printer and Pages
Mic and Speakers (For Public Announcement)
Power Backup

List of Documents

Score Sheet
Pairing Sheet
Player Sheet
Standings
Reference Docs

Fair Play Committee

Event Hall having restricted access and ample security
An internal passage to Washroom and Refreshment Area separated from Playing Area
A locker space for players to keep valuables securely before the round
A security check post at common entrance and exit from Playing Area
Colour Coded Badges of Identification for Player, Arbiter, Fair Play, Organiser, Partner, VIP, Visitor for everyone in the venue
Table Number

Organiser Committee

Playing Area

Chess Board and Chess Clocks
Notice Board
Sign Boards
Writing Pads and Stationary
Wall Clock
Kits (T-Shirts/ID Cards for Players, Arbiters, Fair Play, Organisers, Volunteers, Media, VIP, Staff, etc)
Certificates & Trophies + Rewards, Gifts & Cash Prizes/Online Transfer (If Any)

Venue

Major

Room having basic equipments including Table and Chairs, Electricity, WiFi, Switchboards, Computers, Fans, etc for Arbiters Chamber, Fair Play Experts Chamber, organising committee
Room for VIP, Partners / Audience Seats for, Visitors
Waiting Area with Canteen & W/C

Lodging & Boarding

For Players
For Arbiters
For VIP
For Organisers & Partners
For Visitors

Medical Emergency Protocol

Basic Medicines
First Aid
A Consulting / ER Doctor