WCEU 2018 - SPEAKER WRANGLER - Workshops

Check-in time: 30 minutes before the first workshop of your shift starts

Meeting point: Volunteers headquarter

Contact person: Speaker wrangler manager & Carole Olinger

INTRODUCTION

During the event, you’ll be helping the workshop leads arriving in the right track on time for tech check and setup. At some point of your shift, this can be 3 workshop leads at the same time.

Finally, you’ll ask the workshops leads after the workshop if they need any guidance back to the Green Room or to the Happiness Bar.

You’ll contribute to the smooth running of the workshops during WordCamp Europe 2018.

YOUR TEAM

Before you shift starts, you’ll meet the Speaker wrangler manager, to whom you are reporting to, and who will give you some brief instructions about your role:

Time: 30 minutes before the first workshop of your shift starts

Meeting Point: Volunteers headquarter

Here you can check out who will be the Speaker wrangler manager during your shift:

When I Work

Select the Speaker wrangler manager role in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

DURING THE EVENT

These are your main tasks during your shift:

Meet the workshop lead(s) in the Green room no later than 20 minutes before the start of their workshop. Introduce yourself and confirm to the Speaker wrangler manager that you found the next workshop lead(s).
Guide them to the room they will be speaking.
Introduce them to the Workshop room assistant.
Assist workshop leads with everything else they might need.
After the workshop, ask the workshop leads if they need any guidance back to the Green Room or to the Happiness Bar.
Please be respectful, friendly, accommodating and relaxed (we don’t want to stress out our workshop leads).
Please wear your volunteer t-shirt while you are on shift.

COMMUNICATION

A tight communication with the Room lead and the Speaker wrangler manager will be necessary.

Main Slack contacts:

@Speaker wrangler manager

#speaker-wrangling

#wceu-volunteers

@content-team

BEFORE THE EVENT

Please create a Slack account as this is our main communication tool during the event.
Have a look at the workshop schedule during your shift: know the speakers’ names and how they look like.
Here you can find a documentation with the names and photos of the speakers:

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.