FRC Team 2714 Handbook

V1.0 11/22/2018

Important Contact Information        2

About the Handbook        2

About FIRST        2

About the Team        3

What we do        3

Mission and Vision        3

Goals        3

Budget        3

Major Sponsors        4

Other Sponsors        4

Team Fundraisers        4

Team Dues        4

Major Budget Items        4

Team Organization        5

Students        5

Adult Mentors        5

Adult supporters        5

Student Leadership        6

Student Leadership Selection Process        6

Subteams        6

Subteam Leads        6

Student Leadership Committee        7

Student Expectations        7

Professionalism        7

Attendance Policy        7

Personal Priorities Policy        8

Safety        8

PDA Policy        8

Team Dress Code        8

Workspace Rules        9

Travel Information        10

Code of Conduct at Away Events        10

How we travel        11

Schedule        11

General Meeting Schedule        11

Calendar of Major Events        12

Student Contract        12

Transportation Liability Contract        13

Media Consent Contract        14

Parent Volunteering Opportunities        14

Important Contact Information

Team email - admin@team7720.com

REV number - 844-255-2267
Team Slack - *redacted*
 

Team Calendar - http://team7720.com/calendar


About the Handbook

This handbook is intended to contain the information needed for all 2714 team members to understand the administrative and logistical procedures for FRC Team 2714. It is updated yearly by core leadership to accurately represent current standards.

About FIRST

FIRST, For Inspiration and Recognition of Science and Technology, is a non-profit organization  dedicated to inspiring young people. Through programs such as the FIRST Robotics Competition and FIRST Lego League, students are emboldened to excel in the areas of science, technology, engineering, and mathematics. FIRST was founded in 1989 by Dean Kamen (inventor of the Segway and the insulin pump) and has since become a large international organization reaching thousands of students from elementary school through high school. For more information, visit https://www.firstinspires.org/.        

FRC, short for FIRST Robotics Competition, is FIRST’s oldest robotics program. It is designed to provide  a rigorous engineering challenge to high school students as well as teach leadership, collaboration, and project management. Over three thousand teams contain anywhere from fewer than ten to over one hundred students with guidance and support from adult mentors. Each year, every FRC team builds a robot in the six-week "build season" to compete in a game released in early January.

About the Team

What we do

Team 2714 is an FRC team. Team members are 9th–12th graders from schools throughout the Dallas area. Our program is centered around three core tenets: a hands-on project-based learning environment, a thriving presence in the competitive scene, and a focus on reaching out and expanding the influence and impact of STEM in our community. These three ideas - education, competition, and outreach - form the three pillars of our program, and serve as the basis for our mission and vision statements.

Mission and Vision

Team 2714 strives to empower students to gain self-confidence and become leaders, collaborators, and critical thinkers while fostering a culture of STEM celebration in our community.

Team 2714 pursues our vision by building a student-led, mentor-based environment that fosters innovation and teaches interpersonal and technical skills. We also develop local partnerships and community outreach while striving to compete at the highest level possible.

Goals

Budget

Team funding comes from a variety of sources. FRC is a very expensive endeavor, and it is important that student participants take those costs seriously. sponsors

Major Sponsors

REV Robotics - Provides team space to build, tools to build with, employee mentors, financial support, and in-kind donation of parts.

FIRST in Texas - Texas Workforce Commission financial grants

Other Sponsors

Companies, groups, or individuals who contribute funds, supplies, or services to our team. They are solicited through team members. Each team member is encouraged to solicit at least one such sponsor.

Team Fundraisers

Team fundraisers are held periodically throughout the year. Most fundraisers go towards the team account, although certain fundraisers can be used by students to raise funds to cover their personal team expenses, such as travel or dues. Student team members are expected to
participate in fundraisers

Team Dues

Team member dues are funds provided by team members to support the cost of their participation on the team. This is part of your commitment to the team and helps to cover the cost of team shirts, registrations, robot expenses, etc. The dues do not cover the cost travel/lodging to competitions. However, if financial difficulties are preventing a team
member from contributing, he/she should consult with a member of the team leadership. We will make every effort to ensure that students are able to participate regardless of financial situation.

Major Budget Items

Here are some examples of annual estimated budget line items*

*This year the team will have additional expenses as part of the startup process

Team Organization

Students

They are High School aged students from the Dallas surrounding area who are interested in participating in a competitive robotics program.  Students from all public, private, charter, and home schools are allowed to be part of team 2714.

Students are expected to be self motivated to be a part of the team as this is not a mandatory extracurricular program.

Adult Mentors

They are full team members who attend most team meetings and have leadership roles on the team. The mentors are dedicated professionals working hard to make the season a success.  Their work includes team organization, technical guidance, financial planning, overall team management, and much more.  They are always expected to act as examples for the students on the team. Parents can be considered mentors, but are not automatically in this role.

Adult supporters

They assist with various tasks when needed, but do not have leadership roles on the team. They are “honorary” team members, but are not considered to be full team members.

Tasks for adult supporters are generally asked for on an as-needed basis by the team, but can include things like, team transportation, helping with shop maintenance, coordinating travel, food, etc. Generally adult supporters consist of parents, family members, and sponsors.

Please see adult supporter opportunities below in this document for additional information.

Student Leadership

These are students who are taking an active role in deciding the strategic direction of the team. Student Leadership generally consists of students who have been on the team for several years, or who have outside experience that can be used to the benefit of the team.

The student leadership roles are selected for one season. While it is possible for a student to be in the same student leadership role from year to year, it is not a guarantee. It is the goal of the student leadership team to be as inclusive as possible to represent the views of various students on the team.

Student Leadership Selection Process

The selection process for Student Leaders is as follows:

Subteams

The team is broken into subteams to more efficiently achieve team goals. There are several main subteams within our team. Exact distribution of students and mentors to specific subteams can vary from year to year, depending on the game. General subteams consist of:

Subteam Leads

The subteam leads for the following year are appointed by student and mentor leadership. Subteam leads are expected to have experience with their subteams and ensure that new members of the team are exposed to their subteams’ purpose. Subteam leads are also responsible for ensuring that students on their subteams are trained accordingly. Subteam leads coordinate with team leadership and other subteam leads to plan their subteams’ schedule and tasks.

Student Leadership Committee

        
This group steers the overall organization and priorities of Team 2714 in conjunction with the Mentor leadership of the team. This committee will have one representative from each school and/or group of students to provide insight in ways to organize the team in a manner that can make an impact in their community.

Student Expectations        

Professionalism

Students are expected to respect others at all times. They should follow the Golden Rule (treat others how you want to be treated) to help sustain our professional and respectful working environment. At all team events, student should be actively engaged in moving our team forward.

Students are expected to take initiative during team meetings. If they have nothing to do they should be seeking out tasks from their peers and leaders or mentors on the team.

When representing the team online, students are expected to remember Gracious Professionalism. When in doubt about if their conduct online would be considered acceptable, students should review with a mentor before posting or otherwise engaging online.


To create a professional working environment conducive to new ideas and change, our team has a strict no bullying or harassment policy. This includes physical, online, or verbal bullying.


Attendance Policy

Students are expected to adhere to the following guidelines regarding attendance.

Personal Priorities Policy

Students and parents need to agree upon and understand their own personal priorities before participating on the team. 2714 strongly believes that school work and family take precedence over the robotics team. While the team will not be enforcing strict grade requirements in order to participate, both the parents and student should periodically evaluate school performance.

It is understood that our students are very busy with many other school activities outside of robotics. These activities are encouraged and supported by our team. It is the responsibility of the student to manage and balance all their activities, including informing the mentors of their commitments and how those commitments will impact the team.

There are some instances however, where the timing cannot be resolved. In this case you will have to choose which activity you will be putting your time and effort into. Please discuss these issues with the leadership team before you make a final decision.

Safety

Students, parents, and mentors are expected to act in a safe manner and must follow all safety protocols during any team meeting or event, regardless of location. Basic work space safety will be presented to the entire team and must be followed at all times. Certain tools and equipment may require additional training, and usage will be restricted to those who have been trained and approved to use such equipment by a trained mentor.

PDA Policy        

It is expected that all relationships on the team remain professional, especially regarding public displays of affection (PDA). Robotics meetings and events are places for student to work and be focused on team goals, as are events that the team may attend.

We expect mentors to apply those guidelines with the maturity of an adult. Additionally, student and mentor relationships must always remain strictly platonic and professional. See FIRST’s Youth Protection Policy for more details.

Team Dress Code

Students are expected to wear safe, appropriate clothing at all times. The following general guidelines apply:

Workspace Rules

Team 2714 meets at the office of REV Robotics. While REV hopes that team members enjoy themselves and make themselves comfortable, students are expected to respect the space as a workspace.

REV Robotics is an active company working on many different projects, many of which contain sensitive and confidential intellectual property. While REV employees will do their best to secure intellectual property, team members may observe things during time spent at the REV office that are not available to the general public. Regardless of the perceived confidentiality, team members are not to disclose any information related to REV Robotics, neither privately nor publicly, to 3rd parties. Sensitive or confidential information can include but is not limited to the following:

There will be areas, equipment, and supplies that are off-limit to students. When in doubt, Greg and David are the final authority regarding REV property usage.

Examples of respecting the workspace include:

Travel Information

Team 2714 will participate in many events, both “home” events (where students will coordinate their own travel to and from venue to home each day) and “away” events (where the team will coordinate travel and overnight lodging). This section covers primarily expectations regarding away events, but many of the same details will be used at home events. Specific information about home events will be distributed before the event.

The team roles when traveling to events, particularly to away events, are much different than roles at general meetings. Travel team roles generally consist of the following, and specific information will be discussed before travel team roles are assigned.

Code of Conduct at Away Events

How we travel

Schedule

General Meeting Schedule

Calendar of Major Events

Student Contract

By hitting submit and entering your name, you agree that you are the parent or legal guardian of the above student, and are over the age of 18. By submitting this form, you acknowledge and understand all points listed below:


Transportation Liability Contract

Please initial in the “Yes” or “No” box next to ALL options.

Yes

No

1) My student has permission to operate a family owned motor vehicle to and from any team activity within the DFW area.

2) My student may transport other students to and/or from any team activity within the DFW area.

3) My student may travel in a vehicle operated by another 2714 student to and from any team activity within the DFW area.

4) My student has permission to use public transportation to travel to and from any team activity within the DFW area.

4) My student may travel in a privately owned vehicle operated by a 2714 parent or guardian to and from any team activity.

5) My student may travel in a privately owned vehicle operated by an adult mentor of 2714 to and from any team activity.

6) My student has permission to use public transportation while accompanied by 2714 chaperones (either parents and/or mentors) to travel to and from any team activity.

7) I, as a parent/guardian of a 2714 student, am willing to drive my student  and other students to a team activity when my student or other students are participating in that activity.

Student Signature ____________________________        Date

Parent Signature______________________________        Date

Media Consent Contract

Parent Volunteering Opportunities

Medical and Emergency Contact Form


Student Name: _____________________________________                

 MEDICAL INFORMATION

My child is allergic to: (state allergy and reaction)
______________________________________________________________________________

My child must take the following medication (indicate dosage and frequency):____________________________________________________________________

Please note any specific medical problems (use back if necessary)____________________________________________________________________



IN CASE OF AN EMERGENCY, PLEASE NOTIFY: 1.__________________________________________________________
                                        
                                                    2.__________________________________________________________


I grant permission for non-prescriptive medication (e.g. Tylenol, throat lozenges, pepto-bismol) and routine non-surgical medical care to be given if deemed advisable  by the supervising team mentors.  In case of an emergency, I also grant permission to transport my child to the nearest hospital for emergency medical or surgical treatment.  I will be contacted as soon as possible and will be advised prior to any further treatment by the hospital or doctor.

Signature______________________________________________Date________________

Family Health Plan Information #________________________________________________________________________