There is a strong correlation between attendance in school and student achievement. Regular school attendance is not only vital to student achievement but it is also mandated by the school law in Sweden. All students in Early Years as well as Years 1-9 (PYP1-MYP4) are included in the obligatory school system in Sweden. It is the parents/guardian’s responsibility to ensure that their child attends school and the school has an obligation to inform guardians of absence and investigate the reasons for student absence.
Reporting and monitoring attendance is vital so that there is follow-up on student attendance and through accurate records of attendance we can ensure that guardians are provided with the necessary information on their child’s attendance. Every teacher is responsible for taking accurate attendance during their lessons. In the case where children have frequent absences and lateness, it is essential that we have accurate data to report back to guardians and outside agencies. The school has an obligation to inform parents when their child is not in school. This data can also support us with valuable information regarding patterns we might see that can help us to create action plans to support the student in improving their attendance in school.
The Student Welfare Team under the leadership of the Head of School, has a responsibility to promote a sense of safety and well-being of all the students. Attendance issues can be a key indicator for concerns regarding well-being that can be monitored and responded to when deemed necessary in order to support students and their well-being.
This document’s aim is to provide procedural guidelines for guardians, students and staff so that everyone understands their accountability and responsibility and their respective obligations regarding attendance at school.
Duties of the Teacher
Duties of Guardians
Duties of Students
Duties of the Vice Principal (Programme Director)
Routines for Attendance Reporting
Stage 1: Role of the Teacher:
1. The PYP class teacher makes the initial contact with the parents/guardians to discuss concerns regarding poor attendance (10%) and its impact on student achievement. There should be a record of this communication.
2. A letter should be mailed to the parent/guardian if the teacher is unable to make contact. The teacher should also inform the Vice Principal.
3. If there is no significant improvement in attendance then the teacher should report those concerns and provide documentation of their communication to the Vice Principal.
1. If a student is not present in a lesson and is not marked as absent by the guardians, then the teacher is to notify home by marking the student as absent on SchoolSoft where an automatic email is generated to home.
2. Mentors should check absences on a weekly basis. If a student has multiple absences (both excused and unexcused) 10% for the year, guardians are sent a letter from the student’s mentor to offer support and to discuss the reason for the multiple absences with the lead mentor cc’d in.
3. If this does not remedy the situation the lead mentor will contact the guardian to request a meeting at school to discuss the issue with the Vice-Principal cc’d in. 4. If the situation remains unresolved the Vice-Principal is notified.
Note: If a student is absent in your class but has been present throughout the day, the classroom teacher must contact the guardians and notify the mentor.
Cover Teachers or External Substitute: If you have been allocated a cover, collect the class list from admin or the Vice Principal. After the lesson, it is your responsibility to return the class list with the attendance marked on it for the lesson to admin or the Vice Principal for updating SchoolSoft.
Stage 2: Role of the Vice-Principal
Review of Policy
The assessment policy is reviewed biannually according to the infographic below.
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to this policy, you may send an email to email@example.com or contact us using our website communication forum.
Created: 13 January 2020
Updated: 3 February 2021
Review Date: June 2024