1. Name

This is the constitution for Knoxland Primary School Parent Council.  Hereafter known as the Council.

  1. Functions

The Council is established in accordance with the Scottish Schools (Parental Involvement) Act 2006.  The functions of the Parent Council are:-

  1. Membership

The membership will be a minimum of three parents (see note 1) of children attending the school.  (These will depend on the size of the school and have to be agreed by the Parent Forum).

Any parent of a child at the school can volunteer to be a member of the Parent Council.  Whenever possible, a representative group of parents should be encouraged.

Parents will be a member of the Parent Council for a minimum of one year, while they have a child at the school or until a member gives notice of resigning position.

The Parent Council may co-opt up to (number to be agreed by the Parent Forum and will depend on the size of the Parent Council) to assist it with carrying out its functions.  Co-opted members could include school staff both teaching and non-teaching.

The number of parent members on the Council must always be greater than the number of co-opted members.

The Council may appoint such special or standing committees as it deems necessary and will determine their terms of reference, powers, duration, and composition.   All proceedings of such special committees will be reported to the Council.

  1. Officers

The Parent Council will agree the office bearers required immediately following its formation.  Office bearers will be reselected by the Parent Council on an annual basis.

Name:  Chairperson, Vice Chairperson, Secretary and Minute Secretary

Only a member of the school’s Parent Council may chair the meetings.

  1. Accountability

The Parent Council is accountable to the Parent Forum of Knoxland Primary School and will report to the Forum at least once a year at an AGM on its activities on behalf of all parents.

If 5% of members of the Parent Forum request a Special General Meeting to discuss issues falling within the Council’s remit, the Parent Council will arrange this.  The Parent Council will give all members of the Forum at least 2 weeks’ notice of the meeting and, at the same time, circulate notice on the matter, or matters, to be discussed at the meeting.

  1. Meetings of the Council

The Annual General Meeting will be held in October of each year.  A notice of the meeting including date, time, and place will be sent to all members of the Parent Forum at least two weeks in advance.  The meeting will include –

The Parent Council will meet at least once every school term.  The date and time of meetings has to be agreed by members of the Council.

Three parent members should be present to provide a quorum.  The quorum should always represent a majority of the parents.

The Headteacher, or his/her representative, has both a right and a duty to attend Council meetings.

Should a vote be necessary to make a decision, each parent member and co-opted member will have one vote, with the Chair having a casting vote in the event of a tie.

One third of the members of the Parent Council can request that an additional meeting be held, and all members of the Council will be given at least one week’s notice of date, time and place of the meeting.

Meetings of the Parent Council shall be open to the Parent Forum, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis.  In such circumstances, only members of the Parent Council and the Head Teacher, or his or her representative can attend.

If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council will be terminated if the majority of the members agree.  Termination of membership would be confirmed in writing to the member.  A Right of Appeal is available to the authority’s Parental Involvement Strategy Group.

Copies of the minutes of all meetings will be available to all parents at Knoxland Primary School and to all staff at the school.  Copies will be available from the Secretary of the Parent Council via e mail (if specifically requested by parents) or posted on the school web page and from the school office.

  1. Finance

The Council, through its sub-committee the Parent Teacher Association, hereafter referred to as the (PTA), may raise funds by any legal means other than borrowing, and may use these funds to carry out its functions at its discretion and in line with appropriate legislation and in accordance with the functions of the Council (PTA).  The Council (PTA) may also receive gifts and apply for and receive grants.

The PTA Treasurer will open a bank or building society account in the name of the Parent Teacher Association for all PTA funds.  Withdrawals will require the signature of the Treasurer and one other PTA Office Bearer.

The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each PTA meeting and a full account should be presented at the Annual General Meeting. The PTA accounts will be audited by an independent person, not connected to the Parent Forum, appointed at the PTA Annual General Meeting.

  1. Constitution

The Parent Council may change its constitution after obtaining consent from a majority of members of the Parent Forum attending a Forum meeting.  Members of the Parent Forum will be sent a copy of the proposed changes and given two weeks to respond to the proposal.

  1. Winding Up

Should the Parent Council (PTA) cease to exist, any remaining funds will be passed to the Education Authority to be used for the benefit of the pupils of Knoxland School.

Note 1

The Act uses the broadly framed definition of ‘parent’ set out in the Education (Scotland) Act 1980.  This includes –