FLASHPOINT ARTISTS INITIATIVE, INC.

BOARD OF DIRECTORS MEETING

Date:                    April 18, 2018

AGENDA/Minutes

“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”

Meeting called to order at 10:14 AM.

  1. TAKE ROLL
  1. Board members present: (Amariah√, Luis√, Chandini√, Alyson√, Dale√)
  2. Officers present:__√_ (President – Alyson), __√_(Vice-President –Chandini), ___(Treasurer – Chad Jones), __√__(Secretary - Dale Lyles)
  3. Community members present: Andy Owens
  1. APPROVAL OF PAST MINUTES
  1. Approved unanimously
  1. RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
  1. Modified social media policy to allow fundraising links in support of organizations assisting with the Covid-19 pandemic
  2. Approved the purchase of a Zoom license for the org
  1. OLD BUSINESS
  1. President’s Report (Alyson)
  1. Thank you for your productivity and respectfulness.
  2. Everything is on fire and (for once) it’s not our fault.
  1. Action Items from last month’s BOD Meeting (Date of Last Meeting)
  1. Look at 501(c)3 maintenance requirements [DALE]
  2. Introductory call with Jacob [ALYSON] CME
  3. Home Committee charter for review [DALE]
  1. Send to Jacob
  1. Org statement on Covid-19 [DALE]
  2. State nonprofit filing [CHANDINI] CME
  3. Pass keys to org mailbox to Chad [ALYSON] CME
  4. Change bank signatories [ALYSON] CME
  5. Keys to storage [LUIS]
  1. Cut and replace
  1. Updating storage access list [ALYSON]
  2. Zoom subscription [CHANDINI] √
  1. Approval of Event Committee proposal for Alchemy 2020
  1. Pending arrival of EC member
  2. TABLED: ALL review the proposal; concerns to Alyson
  1. Committee Updates
  1. Public Works Committee (LUIS )
  1. Remote meeting with Brian & Cat
  1. Event Committee (ALYSON)
  1. Discussing Covid-19 concerns
  2. Final decision by Board, based on recommendation of EC
  3. Holding off on major expenditures/commitments
  1. Communications Committee (CHANDINI)
  1. Not a lot of new business
  2. Condolences to Shelli on the death of her husband
  1. Card from org (CHANDINI)
  2. Video [DALE]
  1. Need a group chat
  1. Home Committee (DALE)
  1. Approved charter
  2. Push for chair applications
  1. Conduct Committee (AMARIAH)
  1. Still need to meet with Jacob
  1. NEW BUSINESS
  1. Demonstration of FileMaker Pro (DALE)
  1. A solution to several issues I’d at least like to get into the process
  2. Use in Placement
  3. Potential uses:
  1. Inventory
  2. Volunteer tracking
  3. Volunteer sign-up?
  4. Pocket Guide
  1. Forms can be web-based
  2. Apps for onsite use
  1. Euphoria Facebook group;
  1. Archive it end of May; direct all traffic to Alchemy group
  2. Motion made, seconded: unanimously approved
  3. ALYSON draft a statement
  4. CHANDINI
  1. Treasurer’s Report (Mar)
  1. Org: $57,429                            
  2. Alchemy Event: $4,916        
  3. Euphoria Event:   $4,828
  4. Art Fundraiser Event:   $2,000
  5. PWC:   $2,000
  6. Money Market (Op Reserves): $85,004
  7. Available Credit Line: $5,000
  1. Public Comment
  1. ACTION ITEMS
  1. Check in with InterBecs re: 501(c)3 reporting [DALE]
  2. Send Home Committee Charter to Jacob [DALE]
  3. Introductory call with Jacob [ALYSON] CME
  4. Block out times on Board Calendar [ALL]
  5. State nonprofit filing [CHANDINI]
  1. Need passwords
  1. Pass keys to org mailbox to Chad [ALYSON] CME
  2. Change bank signatories [ALYSON] CME
  3. Keys to storage [LUIS]
  1. Cut and replace
  2. Updating storage access list [ALYSON]
  1. Condolences to Shelli [card/CHANDINI]
  2. Confirm Chad’s status as Treasurer [ALYSON]
  1. Executive session
  1. Entered 11:14
  2. Discussion of communication issues
  3. Concluded 12:02
  1. ADJOURN
  1. Motion to Adjourn: Alyson
  2. Second: Chandini
  3. Vote: unanimous
  4. Time: 11:14