MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

02.12.18 @ 5:00 PM – Children’s House, 1204 E. Empire

BOD Approved on 03.12.18

  1. Work Session
  1. Succession Plan for CH Director
  1. Rules_7.702
  2. Resources for CHD Transition Planning
  3. All: review the ‘Resources for CHD Transition Planning’ and provide feedback.

Next work session:

  1. Call to Order: Andrew called the meeting to order at 5:33 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD

Community Members: Stacey Weyand, E/M S BOD Member

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion – Alexia

Lead for next Montessori Article Discussion (TBD at meeting) - due to the joint board training, we will not have an article discussion.

  1. Approval of Previous Minutes
  1. 01.06.18 - CH BOD Meeting Minutes, Retreat
  2. 01.06.18 - CH BOD Meeting Minutes, Regular Meeting

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No comments.

  1. Consent Agenda
  1. Strategic Plan
  1. Andrew moved to approve the consent agenda.  Motion seconded.  No discussion.  All in favor.  Motion carried.

  1. BOD Task Calendar
  1. Task Calendar - Children’s House
  2. February
  1. Recruitment of board members - ongoing
  1. March
  1. 360 Reviews for CHD - Andrew and Gabi
  2. Approve Draft Budget - CHD / Treasurer
  3. MOU - CHD
  1. Alexia: discuss MOU with E/M S HOS and determine when this is most applicable on the task calendar.

  1. Reports:

  1. BOD President
  1. Executive Committee Report, verbal

  1. Budget & Financial Oversight Committee
  1. Report

  1. Children’s House Director
  1. Report
  1. CPA Updates and action items from CH BOD regarding previous BM
  1. Alexia suggested that we send the CPA’s bill to the E/M S BOD and ask that the cost of services agreed upon, but not delivered, in the MOU be covered.
  1. Alexia anticipates receiving the bill from the CPA by the end of February.
  2. Alexia: provide, via bod@kivacharter.org, a  copy of the bill from our CPA.
  1. Alexia: document important information regarding contracted services on the succession plan.
  1. Financials

  1. Additional Committee Reports (uploaded to Google)
  1. Building and Location Committee Update (Stacey Weyand)
  1. Report
  2. Discussion: The Building and Location Committee would like a general update.
  1. Development and Fundraising Committee
  1. Report
  2. 30th year celebration
  1. Is this a fundraising event or a celebration?
  2. The board proposes having it be a celebration.
  1. Nominations and Board Development Committee
  1. Report
  2. Joint Board Training
  1. March 12th at 6 pm - Gallup’s Strengths Finder
  1. SAC
  1. Report

  1. Unfinished Business
  1. None.

  1. External Networking Report(s)

  1. New Business
  1. None.

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.
  1. Suggestions: 30th year celebration, parent teacher conferences, etc.

  1. Shared Board Information
  1. None.

  1. Items for Future Agenda(s) – BOD President
  1. Work Session: Succession Plan for CHD
  2. BOD Task Calendar

  1. Calendaring
  1. Upcoming events
  1. Monday, February 19th, 2018 - No School - President’s Day
  2. Friday, March 2nd, 2018 - Parent Teacher Conferences
  3. Friday, March 9th, 2018 - 3rd Year Seminar - Children’s House - 8:00 - 11:15 am
  1. Next BOD meeting
  1. CH BOD Meeting, Monday, March 12, 2018 at 4:45 PM - 18 N Beech
  1. Work Session at 4:45 pm, Regular Meeting at 5:15 pm
  1. Joint Board Training, Monday, March 12, 2018 at 6:00 PM - 18 N Beech
  2. E/M S BOD Meeting, February 26, 2018 @ 7:00 pm (Andrew to attend)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, Alexia requested it be moved to November).
  2. Nom Com: provide CH with a review of the 2018 CKMS BOD Self-Evaluation. January 2018
  3. All: review updated Task Calendar.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia (not applicable for March)
  2. All: review the ‘Resources for CHD Transition Planning’ and provide feedback.
  3. Alexia: discuss MOU with E/M S HOS and determine when this is most applicable on the task calendar.
  4. Alexia: provide, via bod@kivacharter.org, a  copy of the bill from our CPA.
  5. Alexia: document important information regarding contracted services on the succession plan.
  6. Gabi: submit a board report for the school newsletter to Alexia.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 7:03 pm.

Prepared by Tamia Hurst, BOD Secretary

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