Westwood Advisory Council

Meeting Minutes

November 13, 2019

Board of Directors:

President:                Pam Bowie                                Casino Coordinator:        Shilpa Arvikar                        

Vice-President:        Amisha Parikh                                Director:                Suzy Miller (regrets)

Treasurer:                Shelley Fisher (regrets)                                        vacant

Secretary:                Lorna Spargo                                                        vacant

Administration:

Principal:                Cynthia Shelley

Vice Principals:        Tifanie Book (regrets)                                Craig Upper (regrets)

Members:

Scott Richardson                

  1.  Convene:        8:09 pm

  1. Approval of the Agenda and Minutes: of October 16, 2019

Motion 11/13/19/#1

To approve the agenda and the October 16, 2019 Minutes as presented

Moved and Seconded

Shilpa Arvikar and Amisha Parikh

Result

Carried

  1. Treasurer’s Report

Not at this time

  1. Casino Report

Thank you to the volunteers who committed and attended the casino

Just for everyone’s awareness, the government has proposed a bill which would eliminate the Alberta Lottery Fund.  If it passes third reading and is enacted, all casino funds will go into general revenue.  The Finance Minister has stated that we will still receive the casino funds that we are due.  However, it would be prudent to anticipate some hiccoughs in the transition process.

  1. Wish List Requests

Motion 11/13/19/#2

To approve the expenditure of funds:

For:

From:

Up to:

Chromebooks with cart and printer

Casino

$12,537.63

Moved and Seconded

Pam Bowie and Shilpa Arvikar

Result

Carried

We discussed Syncrude’s bus grant and Good Neighbour Grant.  If an employee has volunteered 40 hours with a school team or club, they can apply for a bus grant of $2500 or a program grant of $700.

  1. Meeting Dates

Wednesday, January 8, 2020

Wednesday, February 5, 2020

Wednesday, March 4, 2020

Wednesday, April 1, 2020

Wednesday, May 13, 2020

Wednesday, May 27, 2020 AGM

  1. Adjourn:        8:45 pm


Action Log

Date

Action

Who

Status

10/16/19

Set up appointment at the bank for signatory list change

Shelley*, Pam, Lorna, Amisha

10/16/19

Complete Casino and paperwork

Shilpa and Suzie

Complete

10/16/19

Complete and submit insurance paperwork

Pam

Complete

10/16/19

Update AGLC Elected Executive Form

Pam

Complete

10/16/19

Redo Society Paperwork with new Executive

Lorna (signatures from Board*)

Complete

10/16/19

Submit Society Paperwork October 28, 2019

Lorna

Complete

2019-2020 Westwood Advisory Council Approved Purchases

Date/Motion #

Teacher/Dept

Item

Casino Account

General Account

10/16/19/#5

Athletics

VB Girls Trip

$1500.00

10/16/19/#5

Athletics

VB Boys Trip

$1500.00

10/16/19/#5

Athletics

X-Country Provincials

$900.00

10/16/19/#5

JH English/Library

Literably Headphone Class Set

$953.12

10/16/19/#5

Mrs. Book

WE Day Trip

$1500.00

10/16/19/#6

Advisory Council

Insurance

$790.00

10/16/19/#7

Advisory Council

Corporate Registry Name & Objects Change

$50.00

10/16/19/#8

Advisory Council

Reimburse Lorna Spargo-Corporate Reg. NUANS report

$64.23

11/13/19/#2

Admin

Class set of Chromebooks with cart and printer

$12,537.63

Westwood Advisory Council MINUTES NOVEMBER 13, 2019 -- APPROVEDPage