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ZPS Childcare Handbook 24/25
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ZPS CHILDCARE

(Z-KIDS)





HANDBOOK

2024/2025




Revised 1/5/24
















ZPS CHILDCARE (Z-KIDS) MISSION STATEMENT 2024/2025

The mission of ZPS Childcare is to provide a safe, positive, nurturing environment that challenges each child to reach his/her potential with cooperative involvement from children, parents and school personnel.  

ZKids Office number is 616 748-4711

Billing number is 616 748-4711.

LOCATION OF ZPS CHILDCARE

                                                               

QUINCY ELEMENTARY SCHOOL

10155 Quincy, Zeeland, MI 49464  

ROOSEVELT ELEMENTARY SCHOOL

housed at Quincy

175 W Roosevelt, Zeeland, MI 49464  

WOODBRIDGE ELEMENTARY SCHOOL

9110 Woodbridge, Zeeland, MI  49464   

ADAMS ELEMENTARY SCHOOL

7447 Adams, Zeeland, MI 49464

LINCOLN ELEMENTARY SCHOOL

housed at Woodbridge

60 E Lincoln, Zeeland, MI 49464

NEW GRONINGEN ELEMENTARY SCHOOL

10542 Chicago Dr., Zeeland, MI 49464

ADMISSION

ZPS Childcare is open to any child who is enrolled in Young Fives through fifth grade for the 2024-2025 school year.  ZPS Childcare operates on a first come, first serve basis.  No registration will be taken over the phone.  There is a $50.00 non-refundable registration fee per child.

Each child enrolled in ZPS Childcare must have the following completed and on file before attending:

*Child registration form            *Child medical information

*General permission form            *Schedule of attendance

*Physical release and immunization records

HOURS OF OPERATION

All sites will operate five days a week, Monday through Friday.  Each center is open before school from 6:30 a.m. until 8:30 a.m, the cost is $11.50 per morning and after school from 3:40 p.m. until 6:00 p.m, the cost is $11.50 per afternoon.

All sites combine at Quincy for (NG/Roosevelt/Zquest) and Woodbridge for (Lincoln/Adams) from 7:00 a.m. to 5:30 p.m., cost is $50.00 per day,  when school is not in session. On scheduled half days, we will be open from 11:45 p.m. until 5:30 p.m, the cost is $40.00 per day at the individual sites. You must sign your child(ren) up for these special days. You will receive a bill according to the day(s) you signed up for. This bill must be paid prior to vacation/holidays.  Your child should bring a sack lunch from home on those days.

TUITION

Daily Rates:

$50.00 for full day care/inclement weather (7:00 am - 5:30 pm) site to be determined

$40.00 for ½ day care when school is not in session (11:45 am - 5:30 pm) at site attending

$11.50 for Before (6:30 am - 8:30 am) and $11.50 for  After School Program (3:30 pm - 6:00 pm)

Second Child Rates:

$50.00 for full day care/inclement weather (7:00 am - 5:30 pm) site to be determined

$40.00 for ½ day care when school is not in session 11:45  am - 5:30 pm) at site attending

$10.50 for Before(6:30 am - 8:30 am) and $10.50 for our After School Program (3:30 pm - 6:00 pm)

Delays:

$35.00 charge per child for any delays

BILLING INFORMATION

Payment for ZPS Child Care must be paid on Mondays of the current week’s care.  Payment covers that week of attendance.  Payments are to be made in the form of checks or money orders, online payments, or autopay.  Cash is not an acceptable form of payment.  Checks need to have the weeks that the payment is for and the child’s name written on them in the memo area.  There will be a $20.00 late fee for any past due bills. Late fee for late pick up will be assessed at 0-15 minutes $20.00 and 15-30 minutes $40.00.

Families are required to pay the weekly fee regardless of sick days or unexpected schedule changes, including dropping from the program.  A two week written notice is required for any permanent schedule change. Electronic payment options will be available, either via check or credit card.  Monthly statements can be provided if requested.

DAILY SCHEDULE

Before School Program

Hours: 6:30 am - 8:30 am

Cost: $11.50 per morning

School Breakfast included

6:30-7:30 am

Arrival, quiet free choice activities(games,puzzle,craft)

7:30-8:00 am

Gym or outside/playground time

8:00-8:20 am

Breakfast (provided by Zkids), preparing for school

8:20 am

Dismissal to class

After School Program

Hours: 3:30 pm - 6:00 pm

Cost: $11.50 per afternoon

Snack included

3:30-3:40 pm

Arrival from class, attendance

3:40-4:00 pm

Snack provided by Zkids program

4:00-4:45 pm

Outside/playground or gym activities

4:45-5:30 pm

Quiet, free choice inside activities(games,puzzles, homework,crafts)

5:30-6:00 pm

Pick up and leader lead small group activity

Half Day Program at current site attending

Hours: 11:45 am - 5:30 pm 

Cost: $40.00 per half day

Student bring sack lunch/outside clothing

Snack included

SIgn up required

11:45-12:45 pm

Arrival from school, lunch provided by parent/child

12:45-1:30 pm

Outside/playground time or gym activities

1:30-2:15 pm

Inside leader lead activity/craft, games etc

2:15:3:00 pm

Gym time or outside/playground

3:00-3:30 pm

Quiet games, finishing up crafts, free choice

3:30-3:45 pm

Snack provided by Zkids

3:45-4:45 pm

Outside/playground or gym time

4:45-5:30 pm

Inside activities, free choice games Pick up

Full Day (Snow Days, Christmas Break) Program AT

Quincy for (NG/Roosevelt/Zquest) and

Woodbridge for (Lincoln/Adams) 

Hours:   7:00 am - 5:30 pm  

Cost: $50 per full day

Zkids provides cold breakfast/snack

Student bring sack lunch/outside clothing

Sign up Required

6:30-7:30 am

Arrival, quiet free choice activities (games,reading,craft)

7:30-8:00 am

Gym time with leader lead games

8:00-8:30 am

Breakfast provided by Zkids, quiet activities

8:30-9:30 am

Outside/playground time

9:30-10:15 am

Leader lead activity/craft, free choice inside

10:15-10:30 am

Morning snack provided by family/child

10:30-11:15 am

Gym or outside/playground time

11:15-12:00 pm

Inside games,crafts, free choice

12:00-12:45 pm

Lunch provided by parent/child

12:45-1:30 pm

Outside/playground time or gym activities

1:30-2:15 pm

Inside leader lead activity/craft, games etc

2:15:3:00 pm

Gym time or outside/playground

3:00-3:30 pm

Quiet games, finishing up crafts, free choice

3:30-3:45 pm

Snack provided by Zkids

3:45-4:45 pm

Outside/playground or gym time

4:45-5:30 pm

Inside activities, free choice games Pick up

       

ARRIVING AND LEAVING EACH DAY

Parents/guardians are responsible for “signing in and out” their child (ren) on the attendance sheet/ipad each day.  Only the person whose name appears on the release form will be allowed to remove a child from the center.  Children will not be allowed to leave ZPS Childcare by themselves at any time.  This applies to all children, even those within walking distance.  ZPS Childcare will not be responsible for any children who are not signed out.  

All parents dropping off and picking up will have to do the volunteer background check to come into the building, please use this link:

Volunteers - Zeeland Public Schools Home (zps.org)

AUTHORIZATION TO PICK UP

Only persons listed on the registration form may pick up a child.  This is for the child’s protection.  Inform the ZPS Program Director; in writing of any changes or additions to the list.

All parents dropping off and picking up will have to do the volunteer background check to come into the building, please use this link:

Volunteers - Zeeland Public Schools Home (zps.org) 

Parents/guardians are expected to pick up their child on time. $20.00 Late fees will be assessed for  late pick up (Eg. 0-15 minutes late $20.00 15-30 minutes late $40.00).

If a pickup has not occurred at designated closing time, ZPS Childcare staff will:

  1. Call the parent/guardian at home.
  2. Call another identified person that is listed.
  3. Hold the child for 30 minutes before calling Protective Services.

DISMISSAL

ZPS Childcare retains the right to dismiss a child if any of the following situations exist:

    1. Parental disregard of procedures

    2. Lack of Payment

    3. Problems/issues that would be seen as detrimental to the program or to

         other children.

DISCIPLINE POLICY

The staff will focus on the positive behaviors of the children and reinforce those behaviors as often as possible.  Our goal is to help the children develop self-control and responsibility for their actions.  

Classroom rules will be discussed at length with students. Generally, it is expected that the rule for school and playground is one of sharing and cooperation.  If inappropriate behavior occurs, the child will be dealt with in a positive manner.  Parent contact will be made if necessary.  If the behavior persists, continued placement will be discussed with the parent, and director.  

Our discipline procedures will consist of the following strategies:

  1. Encouraging children to use their words when having a disagreement with another child.  Facilitating children in their attempts to settle their own disputes.
  2. Redirecting behavior when this seems potentially effective.
  3. Separating a child from the group – one minute for each year of age.
  4. Counseling children individually about their behavior.
  5. Making parents aware of disciplinary concerns.

Behavior Levels

Level 1:   No intentional harm:  examples include

These Level 1 behaviors will result in the student completing a Time to Think form with a staff member.  Continued Level 1 behaviors may result in dismissal from the program

Level 2:  Could harm or hurt:  examples include

These Level 2 behaviors will result in Time to Think form, parent contact, and conference.  Continued Level 2 behaviors may result in dismissal from the program.  

Level 3:  Deliberate aggression:  examples include

These Level 3 behaviors result in parent contact and immediate dismissal from the program.

Any of the above behaviors which require parent contact may be required to pick up early from the program.  Parents are required to pick up their child 30 minutes after contact has been made.  Dismissal from the program may occur, if the child is not picked up within 30 minutes.

MEDICATIONS

The School personnel shall not be responsible for the diagnosis and treatment of student illness.  The administration of prescribed medication to a student during school hours are permitted only when failure to take such medication would jeopardize the health of the student.

Parents are required to fill out a form, available in the office, before medications can be administered to a student.  We are required to keep the medication in its original container, labeled with the date of the prescription, student’s name, and the exact dosage to be administered.  Parents are required to bring the medication to the school office.  Students are not allowed to bring their own medication to school.

Students who may require administration of an emergency medication may have such medication stored in the building office and administered in accordance with this policy.

EMERGENCY WEATHER

When official notice of emergency weather occurs, all children will be evacuated from the ZPS Childcare rooms.

A tornado warning means that a tornado has been sighted.  In case of such a warning, all students will relocate to the designated area until the “all clear” signal is given.  Staff members will be aware of all weather conditions.

In case of fire, all children will be removed from the building.  Fire routes are posted in each classroom.  All staff members are aware of the proper procedures.  Children will remain outside of the building until the “all clear” signal is given.  Parents will be contacted if necessary.

In case of inclement weather, if the Superintendent of Schools proposes to close the Zeeland Schools for the day, this decision will be announced on major radio and TV stations.  Services will be provided unless government emergency services determine that vehicles should not be on the road.  Please check your local TV stations for announcements.  ZPS Childcare will always be at Quincy Elementary for (NG/Roosevelt/Zqueset) and Woodbridge Elementary for (Lincoln/Adams) on inclement weather days.  Hours of operation will be 7:00 am - 5:30 pm.  Your child(ren) will need a sack lunch from home and outside clothing.

MATERNITY LEAVE

You will be able to put your child(ren) spot on hold for up to six weeks. In order to do this you will be responsible for half of the weekly rate for the six week period.  After the six week period you will be billed your regular rate.

HEALTH AND SAFETY

Upon enrollment, each child must present a Statement of Good Health form signed by a parent/guardian.  We require that each child have a standard immunization record on file with the main office. In case of illness, a parent or other designated person will be contacted to pick up the child.  If your child goes home sick from the school day, and would normally attend childcare in the afternoon, please contact us so we know not to expect your child.

STAFFING/SCREENING

ZPS Childcare is staffed by certified staff and paraprofessionals who have training and/or experience in school age childcare.  All staff members are certified in CPR and First Aid. They also must have a criminal background check,and a comprehensive background check with fingerprinting, go through Right Start Orientation, and fill out a sheet stating that they have never been investigated for any child abuse and neglect cases. Staff members are mandated to report suspected abuse and neglect.  If staff are sick or on vacation, subs are provided with the same criminal background checks, and fingerprinting requirements as normal staffing.

EMERGENCY NUMBER

The school must always be informed of home and/or work telephone numbers or emergency numbers in the event your child becomes ill or is injured at school and requires your presence.  Please remember to notify the school and Zkids of any changes of address or telephone numbers (work, home, childcare, etc.)  

In the event that your child should become ill or injured at school, every effort will be made to contact you or the emergency number indicated on your enrollment form.  For minor bruises and bumps, such as skinned knees or elbows, we will administer Band Aids and lots of TLC (tender loving care).  If your child has any health problems such as allergies, asthma, etc. that we need to be aware of, please let us know as soon as possible.

EMERGENCY DRILLS

The safety of your child is one of our greatest concerns.  The school holds regular drills to teach students to respond calmly in the event of an emergency.  Fire drills are conducted each season.  Detailed escape plans are posted inside the door of each classroom.  Each class has an escape route to a designated outside area.

During tornado drills, each classroom goes to a designated “safe” area within the building.  All children sit in a position that is recommended for safety.

TORNADO WATCH (Conditions are favorable for a tornado): Students will be kept at school during a tornado watch, barring any unusual situations.  Parents still have the option of picking up their child early if they wish.  If a watch is issued during regular dismissal time, students will be kept in the building.  Dismissal will continue when the watch has been lifted.

TORNADO WARNING (A tornado has been spotted and officially reported to the National Weather Service):  Students will be directed to the designated “safe” area and remain there until the warning is lifted.  Parents may pick their child up if they wish, but a student may be released ONLY to his/her parents or guardian.  


PARENTAL INVOLVEMENT

ZPS Childcare believes that parental involvement is crucial to the success of our program.  Please take the time to talk with our staff about your child whenever possible.  Take time to notice the arts and crafts that are displayed and discuss the day’s happenings with your child.  Parents are invited to visit our program at any time.


ARTICLES FROM HOME

Any toy or other item brought from home is not the responsibility of ZPS Childcare.  We strongly discourage students from bringing their own toys.  If an item is brought in, your child’s name must be on it and your child must be willing to share.  No weapons are allowed.  Weapons, or toys being used as weapons, will be taken away immediately and not returned. Electronic toys will be permitted on half days, Christmas Break and Spring Break, etc.