Section I.14: Green Fund Committee (GFC)

  1. Mission Statement: The GFC shall act as the conduit through which environmentally sustainable campus projects involving the broader Wesleyan community are supported financially, strategized comprehensively, and regularly expanded in number and nature.
  2. Core principles 
  1. Consultation and Collaboration
  1. The goal of the GFC to develop and support projects brought to us by Wesleyan community members; the GFC shall serve as a think tank resource to help build stronger projects. GFC members should have an in depth understanding of available resources on campus, and help link projects to said resources.  
  1. Teamwork and Deliberation
  1. Projects presented to the GFC will be approved only when every member is comfortable with the project or a compromise is reached. If something bothers a member they are encouraged to speak up, and the committee is  encouraged to collaboratively come up with solutions. 
  1. Practical Idealism and Expansion
  1. We believe that there is no single way to be an environmentalist. We want to expand and redefine the ways we, as students, interact with and view sustainability but, at the same time, we recognize our responsibility to have a meaningful direct impact on this campus. We seek to balance both our need to be practically impactful and our desire to envision new ways to do so.
  1. Financial Responsibilities
  1. The GFC shall serve as the controlling body for funds raised by either the opt-out fee passed by a supermajority vote of the student body, Wesleyan Student Assembly (WSA), and Board of Trustees, or other sources of revenue that it attains.
  2. The GFC shall maintain in-depth financial records of projects funded and responsibly allocate funds.
  1. Composition:
  1. Five (5) to eleven (11) selected voting student members and one Faculty Advisor
  1. Five to eleven internally selected members
  2. A WSA liaison who is part of the Environmental Sustainability Sub-Committee is welcome to sit on the GFC and shall have voice but no vote
  3. The committee has the right to adjust the number of members
  1. Roles and Responsibilities
  1. Facilitator [1]
  1. Lead all GFC meetings
  2. Ensure the continued prominence of the GFC through advertising and recruiting potential members
  3. Maintain regular contact with key organizations in the environmental community
  4. Assign committee responsibilities at the start of each semester
  5. Consult the Faculty Advisor about grants over $750.00
  6. Selection process
  1. Candidates must be current students at Wesleyan
  2. The committee should not discourage co-Facilitators
  3. Candidates should nominate themselves for the Facilitator position at an internal meeting
  4. A nominee must receive unanimous support from committee members
  1. Committee Member
  1. Actively seek out diverse and influential proposals from the entire campus community
  2. Provide effective insight and creative ideas
  3. Attend all meetings
  1. Communicate absences effectively and remain up to date on all proposals
  2. Repeated, unexplained absences may result in a GFC member being removed at the discretion of the Facilitator
  1. Monitor funded projects
  2. Actively publicize and promote the GFC
  3. Committee member roles will be decided internally through whatever means deemed necessary by the Facilitator and/or the Faculty Advisor. These include but are not limited to:
  1. Financial Contact
  2. Information Technology Coordinator
  3. Social Media Coordinator
  4. Secretary
  5. Post-Project Supervisor
  6. Archivist
  1. Selection process
  1. The selection process is at the discretion of the Committee Facilitator
  2. Recruitment for new committee members must occur at least once annually
  1. Staff Advisor
  1. Advise the committee
  2. Control the distribution of the GFC funds
  3. Act as a resource for any grant recipient of GFC funding
  4. Act as liaison to the administration
  5. Serve on the SAGES committee
  6. Provide continuity and institutional memory for the GFC
  7. Selection Process
  1. The Staff Advisor will indefinitely be the Sustainability Coordinator of Wesleyan or a person that both the Sustainability Coordinator and the GFC decide is a suitable alternative
  1. Reserves the right to veto any decision made by the GFC
  2. Reviews all grants that are greater than $750.00
  1. Procedures for Applications:
  1. Applicants
  1. Wesleyan community members may apply for funding from the GFC
  1. Input from the wider Middletown community is encouraged, but all applications must come from a Wesleyan community member
  1. Deadlines
  1. Grant applications will be accepted annually at the beginning of the Fall semester until 1 week before the start of finals of the Spring semester
  2. Amendments to actively funded projects can be approved by the Facilitator and the Faculty Advisor year round
  1. Review Process
  1. A designated committee member will respond promptly to applicants to indicate that the proposal has been received.
  2. A meeting will be scheduled with every applicant for an in person or Skype meeting (or other alternatives if needed)
  3. Criterion for funding
  1. Strong projects include:
  1. Visibility
  2. Education
  3. Direct environmental impact
  4. Connection/collaboration
  5. Longevity
  6. Equity, inclusion, and accessibility
  7. Impact on the Wesleyan community
  8. Environmental justice themes
  1. GFC does not fund
  1. Food
  1. Exceptions can be made for projects with key elements related to environmental justice and sustainable eating habits
  1. Transportation or Travel
  1. Exceptions can be made in rare occasions
  1. Student worker labor or off-campus internships, 
  1. Exceptions can be made for pre-planned summer internships that are on Wesleyan’s campus and relate to environmental work done at Wesleyan. (i.e Long Lane Farm Internships)
  1. Unanimous agreement
  1. In order for a project to be funded, all members of the committee must agree with the decision, including the Faculty Advisor for projects costing more than $750.00
  1. If a  GFC member is part of a student group or other group that requests money from the GFC, that member must recuse themselves from the vote on the budget request.
  1.  Post Project Review
  1. At least one GFC member will act as a liaison for each project
  1. As liaison they will work to make the funding process as easy for the recipient as possible
  2. Have a deep understanding of the project and its developments
  1. Require all successfully funded projects to submit a Post Project Evaluation form provided to them by the GFC
  1. Failing to complete a post project evaluation can result in the refusal to consider a new proposal from the same applicant/organization
  1. If applicable, all GFC members are strongly encouraged to attend events and projects funded by the GFC

(iv) Procedures

  1. Organization Funds
  1. The GFC will be allowed up to 0.5% of its annual budget for internal use (i.e. website, marketing, supplies, etc.)
  1. Any use of these funds must be approved by the Faculty Advisor
  1. Bylaw Review
  1. Though many of the core values of the GFC should always be maintained, this document is meant to be reviewed regularly so the GFC can continually adapt to serve its purpose. Therefore, this document should be reviewed annually by all members of the GFC. They should sign the document below, indicating that they have reviewed it and approved the changes  
  1. Bylaw changes will be brought to the GA for a full vote
  2. All previous editions should be readily accessible to the GFC members.
  1. The GFC has an obligation to provide adequate information about funding processes to the public
  2. The GFC will regularly update the Wesleyan community about the committee’s endeavors

[1] Moved from ii.