MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

01.06.18 - 1:45 PM – 11033 Road 29, Cortez

BOD Approved on 02.12.18

  1. Call to Order: Andrew called the meeting to order at 1:43 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD

Community Members: Kathy Clark, E/M S BOD Member

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - No article to discuss

Lead for next Montessori Article Discussion - Alexia

  1. Approval of Previous Minutes
  1. 12.11.17 - Regular CH BOD Meeting Minutes

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No comments.

  1. BOD Task Calendar
  1. Will review the Task Calendar at the next board meeting.

  1. Reports:

  1. BOD President
  1. Retreat was very successful!

  1. Budget & Financial Oversight Committee
  1. The meeting is scheduled for Monday.
  1. Eric will not be able to attend.

  1. Children’s House Director
  1. Report
  1. All: Review the Children’s House financials.
  2. Colorado Shine’s survey - unknown at this time.
  3. Mid-year STAR testing.
  4. Teaching Strategies Goal.

  1. Unfinished Business
  1. None

  1. New Business
  1. Discussion regarding SAC
  1. The CH board would like representation from CH on SAC.  We have not been receiving reports, meeting information, etc.
  2. Cayce: email John Whitehead concerning CH’s involvement with SAC.
  3. Alexia: find a staff member that is interested in attending SAC.
  4. Andrew moved to approve the Children’s Kiva Montessori School Parent Survey 2017-2018, seconded.  No discussion.  All approved.  Motion carried.

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.
  1. Suggestions: retreat accomplishments (see minutes from retreat), thank people in advance for their commitment to re-enroll.

  1. Shared Board Information
  1. Children’s House Board and Administration would like more communication on the following:
  1. Building and Location Committee
  1. Where does this committee stand currently?
  2. What is their relationship with the Building Corp?
  1. Building Corp
  1. Communication concerning the process of how the Building Corp was created.
  2. Who are they responsible to?
  3. Who decided who sits on that board?
  4. Should CH be represented on that board?
  5. Are they being held to the same standards as any non-profit organization?
  6. When/where are the meetings?
  7. How are they communicating with the public?
  1. Budget and Financial Oversight Committee
  1. Concern: meeting times have not be consistent.
  2. Agendas and documents are not available in sufficient time prior to meetings.
  1. Tamia: email E/M S BOD regarding Shared Board Information.

  1. Items for Future Agenda(s) – BOD President
  1. Work Session
  1. Succession Plan for CH Director
  1. External Networking, standing agenda item. (February)
  2. Approve Strategic Plan (February)
  3. BOD Task Calendar

  1. Calendaring – BOD President
  1. Upcoming events
  1. Monday January 8, 2018 - NO SCHOOL - CH Staff professional development
  2. January 12, 2018 - 3rd Year Seminar - Children’s House - 8:00 - 11:15 am
  3. January 15, 2018 - NO SCHOOL - Martin Luther King Jr. Day
  4. January 25, 2018 - Parent Night - Children’s House
  5. February 9, 2018 - 3rd Year Seminar - Children’s House - 8:00 - 11:15 am

  1. Next BOD meeting
  1. Monday, February 12, 2018 at 5:00 PM - Children’s House
  1. Work Session: Succession Plan for CH Director
  1. E/M S BOD Meeting, January 29, 2018 @ 5:30 pm (Eric to attend)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, Alexia requested it be moved to November).

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. All: Review the Children’s House financials.
  3. Cayce: email John Whitehead concerning CH’s involvement with SAC.
  4. Alexia: find a staff member that is interested in attending SAC.
  5. Gabi: submit a board report for the school newsletter to Alexia.
  6. Tamia: email E/M S BOD regarding Shared Board Information.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 2:34 pm.

Prepared by Tamia Hurst, BOD Secretary

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