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Board Meeting Agenda

Wednesday, May 22, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  7:50 p.m.

ATTENDANCE

Times

In Attendance:

           Excused:

           Guests:  Jean Knaack, RRCA Executive Director

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

6:01 p.m.

  • Welcome Jean Knaack
  • 2020 RRCA Convention Updates

6:05 p.m.

  •   Board Committee Reports (Consent Items)
  • Treasurer - Steve (filling in for Dave)
  • Membership - Alan
  • Race Operations
  • Vernonia - Steve
  • Hagg Lake - Steve
  • Dual Duel - Jacob, Mike
  • UTLR - Alan, Hal
  • Summer Solstice - Alan, Hal
  • July 4th - Alan
  • Garlic Festival - Steve
  • Best Dam Run - Steve
  • Blue Lake - Alan and Hal
  • Autumn Leaves - Noel and JACOB
  • Turkey Trot - Steve, Alan, Hal
  • Equipment and Storage - Hal
  • Marketing/Social Media - Randy, Meg, Mike 
  • Administration - Steve

 6:20 p.m.

OLD BUSINESS

  • Hal 
  • # 10 - To contribute time, talent and financial support to the larger Oregon community.  This is in conjunction with developing a strong and large volunteer base needed to support community and ORRC events.
  • Meg 
  • # 3 -To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.
  • Noel
  • #3 - To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.
  • Randy
  • # 5 - To be a leading force in ensuring that participation in running remains constant or grows over the next 5 years through community support of event hosting, networking with affinity groups and with the general public, and maintenance and promotion of running as the most affordable form of regular exercise.  OR
  • #9 - To work with members to actively engage the next generation of runners to participate in ORRC events and administration to ensure the long-term stability of ORRC, the sport of running, and develop future leaders for the sport.
  • Jacob
  • #3 - To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.

     6:50 p.m.

  • Board Self Assessment - Steve

      6:52 p.m.

      6:54 p.m.

  • Proposed addition to Registration Waiver  question for Jean Knaack - Steve and Jacob

      7:05 p.m

  • July 4th - proposal to have ORRC match donations from participants for Reason to Run program with limit of $500 total ORRC contribution (document link) - Alan

      7:10 p.m

      7:12 p.m.

      7:13 p.m.

  • Mike Blackmore, Oregon Association of Oregon USAT&F, Linfield head XC coach, asst. track coach; looking for host of USATF event (Blue Lake 5k). Sanction fee of $95 to national office. Event title: Oregon Association Open (19-39) and Masters 5k Championship. Blue Lake Race Directors will respond to Mike regarding whether accept Mike’s offer to host 2019 Oregon Association Open (19-39) and Masters 5k Championship.

      7:14 p.m.

     7:15 p.m.

NEW BUSINESS

     

  • Increased cost drivers
  • Awards - $10k to $38k - set a base price
  • Permits, licenses - $38k to $53K guess where?
  • Professional Services $28K to $41K- $2.8k pictures, Athletic, increased registration, certify

       7:25 p.m.

  • Issue Hal credit card - Steve

       7:35 p.m.

ROUND TABLE

      7:45 p.m.

ADJOURN

      7:50 p.m.