LÉANNE RONCIÈRE, EXECUTIVE PRESIDENT — 2018-19 YEARLY GOALS

Utilize this document to help organize and plan your own *SMART yearly goals.  

  • Focus on breaking down your goal into smaller action items
  • Create a measure/indicator (KPI) of accomplishment of that specific action item
  • Provide expected completion deadlines
  • Comment on difficulties you expect

*SMART goals are:  Specific, Measurable, Achievable, Realistic, Time-framed

Designing goals that are SMART help you plan, foresee, and accomplish what you set out to achieve.

GOALS

Deadline

Expected barriers

Comments

Goal 1

The MSS will leverage the 2017-2020 Strategic Plan and increase its sustainability.

Action 1.1

Conduct a mid-term evaluation of the current strategic plan.

Indicator 1

Key stakeholder evaluations performed

November 2018

Lack of knowledge on what is already being done

Will probably mostly be done at the Fall Retreat

Indicator 2

SWOT Analysis (strengths, weaknesses, opportunities and threats) performed

November 2018

Lack of knowledge on what is already being done

Will probably mostly be done at the Fall Retreat

Action 1.2

Develop concrete tools for institutionalization and sustainability of key strategic plan improvements.

Indicator 1

Strategic Plan Gantt chart for the whole council created

November 2018

Might seem too specific / complicated

Will probably mostly be done at the Fall Retreat

Indicator 2

Strategic Plan Key Performance Indicators (KPIs) and KPIs scorecard created

November 2018

Might feel repetitive

Will probably mostly be done at the Fall Retreat

Action 1.3

Develop a working Board of Directors for the 2019-2020 MSS.

Indicator 1

Skeleton of the statute and regulations (terms of reference) of the BoD completed

September 2018

Requires collaboration over the summer and communication with other student organizations across Canada

Will probably be done hand in hand with Medicine Senator (André), VP Secretary (Maddie) and Executive VP & Corporate Affairs (Jesse)

Indicator 2

Skeleton of the statute and regulations (terms of reference) of BoD approved by the executive council

October 2018

Might not understand why it’s necessary

Indicator 3

Recruitment and selection of the administrators for the 2019-2020 year

February 2019

Disinterest from people we reach out to

Indicator 4

Change to the constitution approved by the Winter General Assembly

March 2019

Might not understand why it’s necessary

Goal 2

The MSS will reinforce its accountability, transparency and continual development.

Action 2.1

Increase governance accountability and transparency.

Indicator 1

Executive council’s yearly goals, Gantt charts, KPIs scorecard completed and approved through individual meetings

July 2018

Timing of meetings

Indicator 2

Executive council’s yearly goals, mid-year reports and end-of-year reports published on website

July 2018

December 2018

June 2019

IT Officer availabilities

Indicator 3

Continued publication of action register (minutes) of the executive council and general council on website

N/A

IT Officer availabilities, VP Secretary attendance

Indicator 4

Strategic Plan Gantt Chart and KPIs scorecard published on website

November 2018

IT Officer availabilities, no attendance at Fall Retreat

Will probably mostly be done at the Fall Retreat

Indicator 5

Forecasted, mid-year and end-of-year budgets made available to students

September 2018

January 2019

June 2019

VP Finance work consistency, IT Officer availabilities

Action 2.2

Publish semi-annual reports for standing committees of the MSS.

Indicator 1

Semi-annual reports completed by standing committees

December 10th 2018

June 1st 2019

SC not respecting the deadlines

Indicator 2

Semi-annual reports published on website

December 31st 2018

June 10th 2019

IT Officer availabilities

Action 2.3

Establish the MAP as a part of continual MSS development.

Indicator 1

MAP added to yearly budget and approved by General Council

October 2018

Financial instability

Indicator 2

Number of projects supported by MAP

May 2019

Lack of interest and applicants

Action 2.4

Develop the MSS Social Committee and transition it into a Standing Committee.

Indicator 1

Skeleton of the goal and objectives of the MSS Social Committee finished

August 2018

VP Socials inactivity, lack of communication

Indicator 2

Members of MSS Social Committee selected

September 2018

Lack of interest and applicants

Done during the Fall Recruitment

Indicator 3

MSS Social Committee members actively involved in organization of events

December 2018

Lack of interest

Indicator 4

Skeleton of the terms of reference of the MSS Social Standing Committee developed

December 2018

Might not have time to complete before December

Indicator 5

Motion to create the MSS Standing Committee finished

February 2019

Might not understand why it’s necessary

Indicator 6

Change to the constitution approved by the Winter GA

March 2019

Might not understand why it’s necessary

Goal 3

The MSS will strengthen its communications plan.

Action 3.1

Increase working capacity of the Media Committee.

Indicator 1

Video team recruited

October 2018

Lack of applicants

Indicator 2

Video capsules reporting what each VP did published three times per year.

December 10th, 2018

March 20th, 2019

June 10th, 2019

Lack of time to meet with each executive committee member

Indicator 3

Photo and graphic design team recruited

October 2018

Lack of applicants

Indicator 4

MSS and standing committees logos homogenized / rebranded

January 2019

Lack of skill, lack of creativity, lack of time

Indicator 5

Social media team recruited

October 2018

Lack of applicants

Action 3.2

Continue to centralize opportunities for student engagement and relevant information through the MSS website.

Indicator 1

MSS Fall and Spring recruitment done through the website

September 2018

April 2019

IT Officer availabilities

Indicator 2

Wellness flowchart available on website

September 2018

IT Officer availabilities, VP Wellness

Indicator 3

MSS flowchart available on website

September 2018

Missing information, bad communication

Action 3.3

Implement an anonymous online feedback tool on the MSS website.

Indicator 1

Anonymous online feedback tool available on the website

September 2018

IT Officer availabilities